Human Resources & Operations Update

Quarterly Newsletter - February 2021

Greeting from the Assistant Superintendent of HR and Operations, Dr. Paul Lombardo

Mission Statement: Supporting academic excellence through the recruiting, selection, development, and retention of highly effective staff.


Dear Staff,


Happy New Year and welcome back! As we continue to adjust daily to changes based on COVID, HR & Operations is continuing our work getting ready for reopening. For the most updated information related to district reopening, visit our website CH-UH Reopening Information. Please take some time to review our updated in-person learning safety procedures and protocols CH-UH City School District Health & Safety Information 2020-2021.


It is important that you are taking care of yourself physically, mentally, and emotionally during this difficult time. The district wants you to know that services are available to staff by assessing your IMPACT Employee Assistant Program through 24/7 Telephone Support, Mobile App. with Chat Functionality, and Web Portal.


If you are in need of any type of service related to:


  • Mental Health Counseling
  • Work/Life Referral Services
  • Legal/Financial/Identity Theft Consultation
  • Medical Advocacy
  • Life/Wellness Coaching
  • Personal Assistant


IMPACT Solutions Employee Assistant Program Overview


Welcome to IMPACT’s New Member Portal


IMPACT: Work/Life Balance at your Fingertips


For more information please visit our website Employee Assistance Program


Member Login: CHUH



New Quarantine Guidance from the Cuyahoga County Board of Health:


NEW COVID-19 Fact Sheet with K-12 School Quarantine Guidelines (Ohio Department of Health)


  • Those that are more than 6 feet apart are not (never have been) close contact and don’t have to quarantine.

  • Those that are less than 6 feet apart, but exposed outside of the classroom/bus or not wearing facial coverings will still have to follow all quarantine protocols, including not attending school in-person.

  • Those that are between 3 and 6 feet apart do not have to quarantine from attending instruction in-person if the exposure was in the classroom/bus and all parties involved in the exposure were wearing facial coverings.

  • These students would still have to quarantine from extracurricular activities and are advised to still quarantine from activities in the community.

  • On the bus, these measurements would suggest that one child per seat would be at least 3 feet apart and students would be exempt from quarantining from school if facial coverings were worn during exposure. However, two children per seat would be less than 3 feet apart and still require quarantine.


Those that are less than 3 feet apart, regardless of exposure location or facial coverings, will still have to follow all quarantine protocols, including not attending school in-person.

Your Human Resources Team

Dr. Paul A. Lombardo- Administrative Support

Assistant Superintendent of HR and Operations

p_lombardo@chuh.org

216-320-2030

Employee Code of Conduct, discipline, grievances, evaluations, district compliance officer, policies, recruitment, etc.


Manages the development and advancement of HR and Operations, supervises managers of support operations business services, transportation, security, food services and information technology.


Carla Morris- District Support

Human Resources Specialist

c_morris@chuh.org

216-371-7405


Data requests, Public School Works, academic/coaching supplementals, AESOP, leaves of absences, workers’ compensation, unemployment, transitional work assignments, Timeware issues, licensure LPDC, employee EMIS, etc.


LaShae Daniels- Certified Support

Confidential Administrative Assistant

l_daniels@chuh.org

216-320-2029


Job postings, employee maintenance, AESOP assistance, Applicant Tracking assistance, eFMLA, FFCRA, leaves of absences, loan forgiveness requests, employment verification requests, background checks, field placements, evals, badge management, master teacher, etc.


Maya Smith- Classified Support

Confidential Administrative Assistant

m_smith@chuh.org

216-320-2031


Job postings, employee maintenance, AESOP assistance, leaves of absences, tuition reimbursements, Timeware, employment verifications, etc.

Health & Wellness

Healthy Tiger Nation

Mission Statement: To encourage and support the health and well-being of our Tiger Nation by promoting a healthier lifestyle long-term and making healthy living fun.


CH-UH encourages everyone to take advantage of the Healthy Tiger Nation events and offerings! For more information visit our website Healthy Tiger Nation.

I

Employee Access Center (EAC)

What can it do for me? EAC is a look into your Human Resources/Payroll profile. You have several links (located on the left after the login page) to choose from, including:


  • Demographic Information

  • Additional Information

  • Payroll Checks

  • Salary and Benefits

  • Leave Information

  • Print W-2s

  • Tax Information

  • Deductions and Benefits


How do I login? Simply direct your web browser (at home or work) to:

https://efp-employee.managementcouncil.org/eFP19.4/EmployeeAccessCenter/Web/Logout.aspx

  • Before logging in, set the District and Profile drop-down menus to Cleveland Hts-Univ Hts CSD.


What’s my user name? Your user name is your CH-UH email address.

What’s my password? Your initial password is your last four (4) digits of your social security number. It is recommended after your first login, that you change your password.

Reminders - Please make sure your address and contact information are up to date. This is particularly important as Payroll will be sending tax documents.

Classified Staff

Your efforts and contributions have not gone unnoticed. We appreciate the commitment and dedication you've shown. Your tenacity is exactly what's needed to forge ahead and finish the school year strong.


Many employees have lent a helping hand and offered support in areas outside of their traditional role. Thank you for taking on the task and ensuring that students and the district excel.


If you see someone going the extra mile feel free to nominate them for Tiger Team Member of the Month. This is an opportunity to showcase good deeds or one's efforts. It also leaves the recipient with an awesome feeling.


On the other hand, if you find yourself needing additional support there are resources available. Impact Solutions is free of charge and available 24 hours a day, 7 days a week, 365 days a year. Their professional team is available to help and can be reached toll-free at 1-800-227-6007 or by logging on to www.myimpactsolution.com


As we return to the buildings be reminded that, "Nothing can dim the light that shines from within."

- Maya Angelou



Job Openings - Refer a friend or family member


We're interested in attracting and employing outstanding professionals. If you know someone that's looking for a job please instruct them to visit our website to learn more about the district and view the available opportunities.


Substitute opportunities are also available through Renhill. Please visit www.renhillgroup.com to learn more about substituting.

CH-UH is "The Best Place to Work"

Certificated Staff

Holiday Observances

2021

  • January 1st, 18th
  • February 15th
  • April 2nd
  • May 31st


Retirement Incentive

Bargaining unit members who have been employed by the District for at least 10 years and who opt to retire at the end of any school year and have been approved by STRS/SERS to receive retirement benefits other than disability retirement with thirty (30) years or fewer of service credit and who notify the Board of their intention to retire in writing, no later than March 1 of the year they intend to retire will receive 2 equal lump sums of $12,000, one on July 1 of the calendar year of retirement and the second on the following July 1.


Teacher Preference Forms

Preference Forms for the 2021-2022 school year will be sent via email as a Google Form between February 10-25, 2021. Please check your email during this time and complete the form which will be available until March 15, 2021.


Continuing Contract/Tenure

Certificated staff members who believe they have met requirements for continuing contract as defined in Article 4, Section F of the 795 negotiated agreement, must have all necessary documents on file with the Human Resources Department by March 20, 2021.


Licensure Renewals

The Ohio Department of Education is opening the licensure renewal window later this year to give first priority to educators whose licenses will expire on December 1. Educators whose licenses will expire June 30, 2021, may submit their renewal applications beginning January 1, 2021.


As previously announced, the Department is providing flexibility because of the COVID-19 pandemic for educators to renew their currently expiring license(s). All licenses previously set to expire on July 1, 2020, have now been extended to June 30, 2021. This license expiration extension allows educators additional time to complete their requirements for renewal.


Please direct questions to the Office of Educator Licensure.


Email: Educator.Licensure@Education.Ohio.Gov


Phone: 877-644-6338

Business Services & Facilities

The Business Department has been working daily to acquire and distribute the necessary Personal Protective Equipment (PPE) needed to keep our students & staff safe. The Building Custodial, Cleaning Staff along with the District's Grounds and Trades have been working each and every day without missing a step.


No matter the Public Health designation, our Buildings & Grounds staff will continue to come to work and maintain our schools for food distribution and facility maintenance and cleaning.


Since the start of the pandemic our district has purchased more than $800,273.20 worth of PPE. That includes face masks, face shields, thermometers, gloves, signs, floor decals, new Purell soap & disinfectant dispensers, Air Purifiers, desk shields for students & teachers, machines that spray large surface areas for faster disinfecting large areas and we will continue to supply the PPE that is needed.


The following projects are being designed for 2021-2022 fiscal year.


  • Boulevard Roof Section B (21C-032-001)
  • Canterbury Windows (21C-000-000)
  • Hts. High School Roof Sections H & J (21C-010-001)
  • Monticello Roof Sections A, B & E (21C-021-001)
  • Noble Windows West Elevation (21C-000-000)
  • Roxboro Middle Masonry (21C-022-001)
  • Wiley Bus Depot (21C-023-001)

We will be adding to this list as facility needs arise.



The District currently utilizes a web based work order system called School Dude. You can access the system at https://login.myschoolbuilding.com/msb, we are in the process of transitioning the work order system from Maintenance Direct to Asset Essentials. It is still managed under the School Dude software but will provide us with enhanced work order management. Look for more information to come.


*Look for changes to the Maintenance work order system soon*

Transportation

Greetings, Tiger Nation, from the CH-UH Schools Transportation Department!


First I would like to give a Huge “THANK YOU” to all the transportation employees that have been coming in daily to transport our community's children. Everyone in the department has been going above and beyond to make this happen. If you happen to come across a transportation employee please be sure to thank them for all their hard work during these difficult times.


The CH-UH transportation team started transporting our non-public students daily the week of August 24th and continues to transport these students daily. At this time the only public students being transported are those requiring transportation SPED services at off site locations, CTE programming students and student athletes attending games.


CURRENT SAFETY PROTOCOLS:

At this time all students and staff entering the bus must wear a mask and use the provided hand sanitizer.


Below is a list of current guidelines everyone is expected to follow.


  1. All students will be required to wear a mask while riding the bus.

  2. Parents/Guardians will be responsible for checking their students’ temperatures and monitoring for signs and symptoms of covid-19; students with a temperature above 100.1 degrees or showing signs and/or symptoms will need to remain at home.

  3. Transportation will not transport sick students home as identified by the school. The Parent/Guardian will be solely responsible for picking up sick students.

  4. Parents/Guardians are responsible for proper student hand washing and/or sanitizing before leaving home and entering the bus.

  5. Students are required to use the provided hand sanitizer station when entering the bus.

  6. Parents/Guardians will be responsible for monitoring proper social distancing at the bus stops.

  7. All students are to enter the bus and go straight to their assigned seat when entering the bus at the bus stop and at the school.

  8. Siblings will be required to sit together in the same seat.

  9. Students will be directed by the driver as to the proper exit procedure when arriving at the school to help prevent crowding, pushing, and close contact.

  10. We are currently trying to provide adequate social distancing for all students. However, due to varying bell schedules, time constraints, and limited resources, multiple students may be required to sit in the same seat, as allowable per law.


CLEANING PROTOCOLS

Currently, Drivers and monitors are required to clean and disinfect their buses daily after every AM and PM shift. The expectation is to do the same between schools if time allows. When we are notified of a student that has a confirmed case of COVID the bus goes through an additional disinfecting procedure using a fogger before it is put back in use.


TRIPS

To date we have serviced 196 athletic trips, requiring 230 bus trips, servicing 3,693 scheduled attendees.


WINTER WEATHER

Winter Weather has arrived and on the way out:

  • Have your child dress appropriately for the weather.

  • Students should wait for the bus several feet further back from the road in a place of safety.

  • Use the handrails when boarding and exiting the bus to help prevent slips and falls on icy steps.

  • Do not play on snow piles at the bus stop.

  • Do not chase or grab the bus while it is moving.


STOP: IT'S THE LAW!

If a bus has its red stop lights flashing, drivers have to stop. Students are either loading or unloading and may be crossing the street in front of the bus.


There has been a growing number of motorists that either just do not care or are too distracted to stop. We need to help keep our children safe and make sure everyone is aware that you must stop for School Bus Stop arms when they are deployed.

Food Service Department

Welcome Back Tiger Nation!

The Food Service Department, AVI Foodsystems, has been working hard to provide meals to our students and community during remote learning.


The USDA has extended the Seamless Summer Options Program all through June 2021. The District is providing Free Breakfast and Lunch to all students or community members18 and under. Meals are available for pickup Monday-Friday (Friday pickup includes Saturday and Sunday meals). See Link.


In addition, every Tuesday and Thursday Oxford Mobile Meal Distribution continues while Remote Learning is in place. See Link.


Cafeteria Protocols during In-Person Learning

Breakfast and Lunch Protocols

Breakfast: will be available every day and eaten in the classroom. Students can pick up a "Grab and Go" breakfast as they enter their school building in the assigned designated area.


Lunch: will be available every day and eaten in the cafeteria. The following procedures will be in place:


1. Cafeterias will maintain a flow of traffic with a one-way entrance and one-way exit that will be marked for each student to follow.

2. Social Distancing will be followed at all times. There will be 6-foot markers on the seats or plastic barriers on the tables to show where students can sit or stand in line waiting for service.

3. Masks must be worn at all times except while seated and eating.

4. Students must remain seated at all times and cannot change seats or get up without permission from the Lunch Staff.

5. All tables and high touch areas will be cleaned properly between lunches or as needed to ensure proper sanitation compliance.

6. Open Salad Bars or Produce Bars will not be offered. All fruits and vegetables offered will be sealed.

7. All Ala Carte Purchases such as ice cream, chips, or soda will be unavailable until further notice.


Pickup or Take Home Meals


Breakfast and Lunch will be available for all students in hybrid or remote learning. Please wait on further guidance in the near future for more details.


Fun Tips on Staying Healthy and Hydrated During the Winter Months!


As the winter months settle in we become more sedentary. Our onsite Dietitian Kristen Totino recommends the following steps to stay healthy.


Stay in Bed! It is recommended that an individual to get 7-8 hours of sleep a night. It is important to recharge your body and mind.


Steps In! To increase your step count, try to park farther away in the parking lot while shopping. Also, choose to take the stairs rather than the elevator. Both examples are ways to increase your daily step count.


Hydration Hydration Hydration! It is recommended that an individual drink at least 8 cups of water a day. These small tips will help any individual reach this goal.

1. Carry a water bottle - sounds silly... but it does work and it is good for the environment.

2. Infuse your water - try adding fruit or citrus to give a different flavor profile.

3. Yes - drinking sparkling water or hot tea does count in your daily water intake!


Food Service Surveys:

Your Voice Matters! We encourage all feedback to our program. We are here to serve the students, faculty, and staff. We are conducting student surveys. Please visit the link and make your voice heard! https://www.chuh.org/SchoolDiningSurvey.aspx.


Job Opportunities:

AVI Foodsystems is the food service provider for the CHUH School District. If you are looking or know someone who is looking for an opportunity to work in the Food Service Program please reach out to Anjali Rosedale at A_Rosedale@chuh.org or call 216-320-2007 for more details.

Information Technology

2-Step Verification Requirements for Staff

To enhance our security, 2-step verification will be required for staff members' Google accounts as of February 1, 2021.


What is 2-step verification?

Two-step verification (also known as multi-factor authentication, or MFA) is an extra layer of security that gets applied when you log in. After you enter your username and password, Google will text your cell phone with a six-digit number that you'll need to type in to prove your identity when you are logging into a new device. Two-step verification significantly decreases the chance that someone can log in to your Google account if they have your account password. You can learn more here.


How do I turn it on?

  1. Go to your Google Account at https://myaccount.google.com/.

  2. On the left navigation panel, click Security.

  3. On the Signing in to Google panel, click 2-Step Verification.

  4. Click Get started.

  5. Follow the steps on the screen.


Why now?

During the last school year, this was strongly encouraged as a best practice. In December, the U.S. Department of Homeland Security issued a cybersecurity advisory warning us that malicious cyber actors are targeting K-12 educational institutions to cause disruptions and steal data. Cyber actors likely view schools as targets of opportunity, and these types of attacks are expected to continue through the 20-21 school year.


As always, please call IT at 397-5910 if you have any questions or need assistance.

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Safety & Security

Happy New Year

Welcome back Tiger Nation from the Security Department.


Dear Staff,


It seems like only yesterday when I arrived in the school district, now the school year is halfway over. Our district has done an amazing job responding to security issues surrounding COVID-19. The discussion of safe schools now includes COVID-19 protocols on top of our current security considerations. As we move into the second half of the 2020-21 school year, it is important that we focus on how to keep our district safe. We will continue monitoring the COVID protocols in each building as well as revisiting our safety plans as we prepare for students to return back to school. The security team is starting to inventory entry points to all buildings throughout the district. Making sure that doors are locked, visitors are greeted and escorted to their destinations.


I will begin talking to local emergency responders (Police, Fire, and medical services) in an effort to plan for emergencies that can occur in the district. I believe that they will provide great guidance on the best course of action to take and help make themselves part of the solution, allowing for a more cohesive and comprehensive plan of action. We will practice our emergency response plans at various times throughout the school year. We will include staff and students in these practices as well as responders.


The CH-UH Security Department is still committed to training our monitors within their world of work. Therefore, we are still on schedule with the following upcoming training:

  1. American Heart Foundation CPR/First Aid Certification

  2. National Incident Management System (NIMS) IS-00700.a

  3. F.E.M.A. – Online Individual Preparedness


Again, Our CH-UH Security Monitors pride ourselves on being good problem solvers, team players, detail-oriented and reliable. The monitors will receive a high volume of training and have the opportunity to network with other monitors within other school districts.

Please don’t hesitate to send me an email with any ideas, suggestions, questions or concerns that you might have. I’m so looking forward to working with all of you.


Thank you,


Ricky Watters

Coordinator of Safety and Security

Cleveland Heights-University Heights School District

Phone: 216.320.2063


Email: r_watters@chuh.org

Athletics

The 2020-21 Winter season is at the midway point for CHUH Athletics.


Highlights from this winter season include:


Swimming: its been a record breaking season in the pool for the Heights Tigers.


Boys 200 Medley Relay set a new record at 1:40.95, they broke a 30 year old record.


Boys 200 Freestyle Relay also set a new record at 1:30.41, this time they broke a 56 year old record that was held by former Heights state champions.


Our new record holders are: Aidan Peters, James Huff, Andrew Teets and Emmet Fluharty.


Track: 'it's shaping up to be a successful track season for the Heights Tigers. This indoor season has seen several individuals and relay teams achieve state rankings.


Girls 4x200 relay - ranked #1 in state

Girls 4x400 relay - ranked #2 in state

400m - McKenzie McNitt (6th in state), Jordan Brand (8th in state)


Boys 4x200 relay - ranked #4 in state

Boys 4x400 relay - ranked #2 in state

200m relay - Keonshae Boyd Bey (15th in state)

1600/3200m - Braedan Gallagher (12th in state)

2021 Spring Season


The 2021 spring season is right around the corner (starting Feb 22).


The CH-UH Athletic Department is constantly monitoring COVID within Cuyahoga County and around Northeast Ohio.


As of now OHSAA has instructed us to plan on spring sports starting on time. Practices will be modified and operating under Phase 3 of CHUH Return to Play Guidelines.


We are set to recevie game play and hosting recommendations from the Governor’s Office and OHSAA on spring sports protocols. Like in the fall & winter CH-UH will develop its own modifications for each springsport. Examples: roster limits, spectators limits, reduction of games/contests, reduction in number of opponents for meets/matches, purchasing of additional protective equipment and/or specialized sanitization products.


Spring Sports Include:

  • Baseball

  • Softball

  • Boys Lacrosse

  • Girls Lacrosse

  • Boys Tennis

  • Boys & Girls Track and Field


For complete schedule and athletic information visit our website: www.heightstigers.com


Watch our games via live stream at the district's YouTube channel.