Proctor Patriots

School Newsletter, April 2019

Spring has Sprung!

Spring is here, which marks the end of Trimester 2 and the count down to Spring Break! As we approach this last stretch of instruction for the year, it's important to continue to support your child's learning so that they will be ready for the next grade level.

Spring parent/family/guardian and teacher conferences were this week. If your child has been struggling to meet standards, it was important to meet with your child's teacher to review an Individualized Learning Plan (ILP) developed to support your child's learning. If you have not had a chance to meet with your child's teacher this week, please reach out to them and schedule an appointment to review your child's progress if they are struggling or currently not meeting standards.

All families want their children to be successful in school, but many don’t realize that their involvement and support in their child’s education is the most critical factor in determining whether they will be successful in school. Parental/family influence has a greater impact on student success than the school they attend. Parents and families are a child’s first teacher, therefore the partnership between them and their child’s teachers are an important link to ensuring a child’s success in school.

Once we return from Spring break, we will enter the window for state testing. May is standardized testing month and Proctor students, grades 3 through 5 will participate beginning May 6, 2019. If you would like to exempt your student from taking the mandated state tests in May, please send a signed letter to Principal Ghereben at by April 30th, 2019. We highly recommend that students take the tests as we receive valuable data about each student from the results to create school-wide goals for the following school year.

Please do not schedule doctor's appointments or vacations during this testing window.

Thank you!

Heather Ghereben


Important Dates to Calendar!

  • Proctor STEM Fair - April 30th, 8:30 - 2:45
  • MTSS Family Night/After-School Program Fair - May 7th 5:00 - 6:00 PM
  • Music for Minors II concert- May 28 - 8:30 - 9:30
  • Talent Show - May 31st - More info to come about this!
* Try-outs May 15th, 16th - 3:00 - 4:15
  • Field Day June 3rd - Please think about volunteering!
  • 5th Grade Promotion - June 5th - Details are still being worked out by our 5th grade team - It will be in the late morning.

Spring Photos with Lifetouch!

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Proctor STEM Fair, Tuesday, April 30, 2019

Proctor School is having its third annual STEM Fair on:

Tuesday, April 30, 2019 from 8:30 A.M. -2:45 P.M. in the Art Center and the Multipurpose Room

Each participating student will get a really cool PRIDE tag to add to his or her necklace!

VOLUNTEERS: We could use parent volunteers to help with assembling the digital projects to be shown at the STEM fair. If you are interested - please contact Mrs. Martin at or Mrs. Utsumi at We thank you in advance for your help and time in making this event a success!

Dates to Remember:

  • Friday, April 12th - LAST DAY to turn in your entry form to your teacher.
  • Wednesday, April 24th - Digital projects are due to Proctor's STEM Fair Google Classroom.
  • Tuesday, April 30th - Projects are due! Bring project to your classroom in the morning. (*Children may be asked to bring projects in earlier at their teacher's discretion.)
  • Setup will begin at 8:10 A.M. on the 30th
  • ALL STEM Fair exhibits will be on display in the Multipurpose Room & Arts Center.
  • By 2:45 all STEM fair projects need to be taken home
  • Entry form for the Proctor School STEM Fair (Due on or before Friday, April 12, 2019) to his or her classroom teacher

Below is the PDF packet that was sent home with your child. Please print this PDF if you need an additional copy as we will not have extra in the office.

We are looking forward to your child's participation!

A Message from the Office!

Ms. Kwan wants to remind you to......

For your students currently attending Proctor, you DO NOT need to re-enroll them for the 2019-20 school year. The next step is to complete the Online Registration that will take place in the beginning of August. I will send out more information as we get nearer to the start of the next school year.

If you know that you will NOT be returning to Proctor for the 2019-20 school year, please fill out the Non-Intent to Return form below. It's important for us to get an accurate picture of our enrollment. Thank you for your help.

Friendly Reminder from the Attendance office - Mrs. Dugan

*Vacations are unexcused

-Independent Studies must be requested 5 school days in advance

-Last day to request for Independent Study is May 1, 2019

-Please request Independent Study at the office; not with your teacher.

-Per attendance policy: Independent Study contracts at the end of the school year must be

completed no later than 15 days prior to the last day of school

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Tardies and Absences

We have had a large number of students arriving late to school. When students arrive to school tardy, they miss out on important beginning of the day activities and instructional time. Please help our students be prepared each and every day at school by arriving on time to class. Being on time to school sets your child up for success throughout their day,

Students arriving late must come to the school office to receive a tardy pass.

ABSENCE REPORTING - When reporting an absence, please call 537-0630 and press 1.

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Proctor Elementary’s upcoming annual Auction will be held in April. It will run online, opening April 7th and closing on April 13th. Historically, over 300 community members and Proctor School families have come together to help support this major fundraiser for our school. Besides classroom gift baskets, teacher times and donations from businesses there will also be auctions for gift cards, homemade goods, guest passes to museums and amusement parks, family hosted events (like last year’s wine tasting party), vacation rentals and many more generously donated items by families like yours. The event proceeds help fund a wide variety of Proctor programs including supplemental playground equipment, classroom equipment and supplies, technology upgrades as well as field trips and enrichment activities for our 500 amazing students.

Please see the flyer below, and the PDF attachment for more information.

If you are able to contribute or need further information, please contact Jennine Blackmon-Powell, Auction Family Outreach Coordinator, via cell phone at 619-994-0183 or at

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Job Opportunities in CVUSD - We Need You!

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Open Enrollment Continues!

This is for NEW students not attending Proctor.

Transitional Kindergarten and Kindergarten enrollment has already begun, and we already have a waiting list. Make your appointment now to register if you have not done so already!

April 2: Grades 1-5 enrollment begins

Begin the enrollment process online at

Once you have completed the online enrollment, please call the Proctor

office to make an appointment at (510) 537-0630

No walk-ins will be accepted. You must have all the required paperwork

listed online.

Questions? Call the office at (510) 537-0630

Monday – Thursday 7:45 – 3:30 p.m.

Friday 7:45 – 2:30 p.m.

Click the link for more information about the proper documents needed for registration:

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Information and Updates!

We are very excited for the tanbark to be replaced with the green turf ground covering similar to our kinder and upper playground.

The climbing dome has been replaced with a new one and moved to a different location near the front area of the play structure. Asphalt will replace the space where the dome was previously. This decision was made to make way for future modernization projects.

If you were unable to this month's PTA meeting, here is the slideshow that was presented. The architect drawings were presented to both teachers and parents for input. We will provide communication about construction timelines soon.

Here is the latest update to the Community on Measure G Projects throughout the District. You can View this update HERE.

You can also read about the work that has been completed, and work that is scheduled for Proctor here:

Or visit the District website for more information about everything Measure G related!

CV San Earth Day Clean-up, this Saturday, April 13th

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we have the Unity Walk this Friday, April 5th!

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A Film for Parents and Caregivers

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School Newsletter Translations Available!

¡Traducciones de boletines escolares disponibles! 学校通讯翻译可用!

Just scroll down to the bottom of the newsletter, and choose the language you would like to have this newsletter translated to (see picture below).

只需向下滚动到时事通讯的底部,然 选择您希望将此时事通讯翻译成的语言(见下图).Simplemente desplácese hasta la parte inferior del boletín y elija el idioma en el que desea que se traduzca este boletín (vea la imagen a continuación)
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CVUSD Board of Education

Dot Theodore, President

Gary Howard, Vice President/Clerk

Monica Lee

Jo A.S. Loss

Lavender Lee Whitaker


Parvin Ahmadi

Proctor Elementary School

Home of the Patriots

Hilda Kwan, School Secretary

Heather Ghereben, Principal