SLP Superintendent's Newsletter

Week of February 25, 2019


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Flu Information

I sent information regarding the flu on February 9, 2019, to all the principals, nurses, and school board administration. You will find that this information will be useful to your staff and parents as well as to your students. Please see below. I have been in touch with the Epidemiologist at the Regional IV Office of public health.

Recommendations are as follow:

- Good hand washing skills (using soap and water not hand sanitizer constantly)

- Cough in your sleeve

- Throw tissue in waste basket after using it to blow you nose and wash your hands

- If a student or staff member, has the fever (101) they are to stay home until fever free without the use of any fever reducing medications.

- If a student or staff member is positive for the flu, they must stay out according to the recommending days the doctor wants them stay out and of course fever free….

- Teachers, janitors, and staff members should wipe the desk tops, door handles,

Clean and disinfect surfaces and objects that are touched often

Follow your school’s standard procedures for routine cleaning and disinfecting. Typically, this means daily sanitizing surfaces and objects that are touched often, such as desks, countertops, doorknobs, computer keyboards, hands-on learning items, faucet handles, phones, and toys. Some schools may also require daily disinfecting these items. Standard procedures often call for disinfecting specific areas of the school, like bathrooms. (CDC, 2018)


Please find information about the Flu on the School Health Service web-page on the school board website to give out the parents to decrease the potential spread of the flu at your school if an outbreak is occurring at you school. I have attached the web-page for your convenience.


Effective leaders support everyone in a school to be more effective. They are experts in sound pedagogy, spend a significant amount of time in classrooms and give feedback that is meaningful, authentic and kind.

Looking Ahead

Start looking around the corner and peek into 2019. Over the course of the next few months, we will start interim assessments, ACT, work keys, LEAP 2025 and more. As you look around the corner into 2019, I will be asking for your master schedules. I will need for all school to have a copy of there master schedule emailed to Mr. Moreau (elementary); Spencer Arnaud (Middle and High), Mrs. Cassimere and I no later than April 17, 2019. We will review each schedule and provide comments and recommendations as needed. Your master schedule should be creative and use the staff that you have available currently. For elementary and middle school, I need for you to try to incorporate electives such as robotics, general music, band, art, computer education, foreign language, banking or financial management, etc. This can be done via rotating electives (each nine weeks a different elective), each semester, or year-long electives or a combination of them all. Remember, all schedules should reflect 375 instructional minutes (excluding lunch, recess and transition time). If you can adjust your schedules to 385 minutes, please do so. 385 minutes will allow us to have 6 or more contingency days for the school year.

Second, Mr. Scruggins will be scheduling staffing meeting with each you starting in March. I will be participating in as many as possible. We will start with schools that have been identified as urgent intervention first and all others will follow. Please have your organizational charts updated and vacancies identified prior to the visit. We have a very tight budget for the 2019 and we must plan with that in mind. Extras or positions of convenience may be eliminated or cut.

Third, site accountability meeting will continue into this month. If you have not been scheduled for a visit as of this correspondence, please let me know or communicate directly to your zone cluster leader.

Students Moving On


Let Mrs. Cassimere and I know if you have planned a scheduling night for students rising to the next school in your zone (example: rising 7th grader to OJHS or 9th grader to OHS). It is highly encouraged and recommended.


8th graders and their parents are encouraged to attend Scheduling Night on __________________

These topics will be or may be discussed:

  • Course catalog
  • University diploma
  • Jump Start diploma
  • Honors classes
  • AP classes
  • Dual Enrollment classes
  • Electives
  • Industry Based Certifications (IBCs)
  • Pupil Progression Plan

Also, High school principals, have you scheduled the following events:

FASFA night - if so, I need to know your plan going forward to get 100% of your seniors to complete this task.

Scholarship Nights

Lastly, if you have not discussed the revised Pupil Progression Plan with your parents (especially seniors.), ensure that this is done in a timely manner.


Send any donations collected for the United Way to Dorie or Tricia this week. Please write receipt and deposit money and write one check to the United Way. Thanks to all who contributed to the United Way campaign.

2019 Teacher Leader Summit

New: 2019 Teacher Leader Summit Early Bird Registration Early bird registration will open this Friday, January 11 for the 2019 Teacher Leader Summit, which will take place June 26-28 at the Morial Convention Center in New Orleans. Additional details are available in the overview and will be provided on tomorrow’s School System Planning Call.

January - March Early Bird Registration ($35 per day, $80 for three days)

April - June 14 Regular Registration ($45 per day, $100 for three days)

Late April Session List and Mobile App Available June 26 - 28

On-site Registration ($60 per day)

Please note: All registration fee must be paid by credit card at the time of registration. Seats will not be held for pending payments.

Standards of Performance


Past Due: 2019 Teacher Leader Summit Form

The Louisiana Department of Education has opened the 2019 Teacher Leader Summit registration. The 2019 Teacher Leader Summit will take place June 26–28, 2019 at the Morial Convention Center in New

Orleans. Educators will share their knowledge, learn new skills, and prepare for the 2019-2020 school year.

2019 LDOE Teacher Leader Summit Objectives

● Improve the everyday practice of educators in Louisiana by building their knowledge and skill in key areas related to their role

● Provide opportunities for educators to collaborate and share best practices

● Introduce high-quality resources and professional development that can be adopted and scaled in schools and school systems across Louisiana

● Foster a culture that celebrates and engages educators and empowers and inspires them to take on an even greater leadership role within their classrooms, schools and school systems

This year’s Teacher Leader Summit will have an additional cost factor that we have not incurred in past years—a registration fee. Therefore, it is extremely important that we work to ensure that we have committed individuals attend the summit. Principals, there is no limit to number of Teacher Leaders that you elect to have on your school campus. However, each school site will be only be afforded the opportunity to have two teacher leaders attend this summer’s Louisiana Department of Education Teacher Leader Summit. Individuals meeting the guidance set forth by the district will be eligible for reimbursement. Reimbursement to eligible teacher leaders will include early bird registration fee of $80.00, meals, and lodging (maximum 2 nights). Principals are to attend the summit along with your Teacher Leaders.

Please carefully review the information attached:

· Teacher Leader Summit Letter to Principals

· Teacher Leader Summit Teacher Leader Agreement

· Teacher Leader Summer Institute Form (due via email to my attention by January 24, 2019)

· LDOE 2019 Teacher Leader Summit Overview

If you have any questions, please do not hesitate to contact me.

Diploma Requests

All diploma requests for 2018-2019 graduates must be submitted through the new Diploma Order form by March 14. Only one form should be completed for each school system. The Department will cover the costs for the initial order and distribution. School systems will be billed directly by State Printing for orders made after March 14.

Louisiana Principal Fellowship/NISL Nomination Forms Available

The Louisiana Principal Fellowship Program partners with the National Institute for School Leaders (NISL) to offer a yearlong executive development program for school and school system leaders in all stages of their careers. The enrollment portal for Cohort 5 (2019-2020) of the Louisiana Principal Fellowship is now open and available on the Louisiana Principal Fellowship webpage. This newly developed webpage will contain important information about the Principal Fellowship including: unit overviews, agendas, sign-in sheets, newsletters, and payment information. Nominations are available on a first come, first served basis and should be completed no later than March 15 to ensure a spot.

2019 Department Counselor Collaborations

Please share with middle and high school counselors. Save the dates for the Spring Counselor Collaborations. Topics to be discussed include Jump Start 2.0, Super Summer Institute, Quest for Success, financial aid planning, and Jobs for America's Graduates (JAG). Registration is open on Eventbrite and all events will take place from 9:00 a.m. - 12:00 p.m.

● February 19 at Monroe City School Board

● February 20 at Bossier Instructional Center

● February 21 at Avoyelles Parish Media Center

● February 25 at Acadia Parish Educational Center

● February 26 at St. Charles Professional Learning Center

● February 27 at University View Academy



1. Fixed Assets- revisit the process in the FAS manual for stolen items (Pages 4-6) and complete/submit the necessary forms in a timely manner.

2. Monthly Bookkeeping Reports – should be reviewed by principals monthly, approved and submitted to Angie Marks monthly.

3. EPES access- Principals and bookkeepers have separate logins to EPES. Please email Angie Marks for help logging into your Principal account if you have not already done so.

4. Our annual audit is complete. Thanks to those who provided information to the auditors. Our major finding related to schools results from inadequate supporting documentation. Please make sure we have approved invoices to support checks written and deposit slips, receipts and collection logs to support deposits.

5. W-2s are available on the employee portal.

6. 1095s will be available on the employee portal on 3/4/19, same as last year.


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New: Updated U.S. History Practice Test Answer Key with Annotated Student Responses

Please share with Teacher Leaders and U.S. History teachers. The updated U.S. History Practice Test Answer Key is available in the Practice Test Library. The key now includes annotated student responses to help teachers and students better understand the scoring of constructed-response and extended-response items. Practice test answer keys for social studies grades 3-8 with annotated student responses are also available in the Practice Test Library.



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New: 2019 Louisiana Regional Science Bowl Registration

The U.S. Department of Energy (USDOE) created the National Science Bowl® in 1991 to encourage students to excel in math and science and to pursue careers in these fields. More than 275,000 students have participated in the National Science Bowl® throughout its 28-year history, and it is one of the nation’s largest science competitions. The USDOE is currently looking for school teams to join the National Science Bowl being held at the University of New Orleans on March 16 from 8:00 a.m. - 3:00 p.m. Registration is now open.

● There is no registration fee for the event, but teams will be selected on a first come, first served basis.

● The top four teams will receive cash prizes.

● First place winners will be invited on an all-expenses paid trip to compete for the national title in Washington D.C.

Please view the Science Bowl Guide on the USDOE’s website for more information.


CLEP Vouchers

The deadline for school systems to order spring CLEP vouchers via the bulk purchasing process is March 1. The Bulk Purchase Program allows schools and school systems to purchase exam vouchers in bulk for prospective test takers. Purchasing institutions will receive a list of voucher codes which can be used by students to register for CLEP exams at no cost. Schools and school systems that participate in bulk purchasing will receive monthly invoices and reports that will include the number of tests taken along with student identifiable scores. These data can be used to inform student support practices and allow schools and school systems to document and report school-level test scores for SPS purposes. A short video is available that highlights a school in Louisiana that is using the right mix of leadership, vision, and support for students through CLEP.


Support Person of the Year

Mr. Jenkins would like for each school to have a support person represented in this acknowledgment. Please click on the file below to nominate a Support Person of the Year at your school or at the district level. Once you've filled out the application and gathered the documents requested, scan them in and follow the link provided to drop them in your school's folder.

Link to Nomination Folders


Facility Safety Audit Sign Up

Please click on “Fill Out Form” and complete a brief survey and make sure you click the link to the calendar to secure your appointment. Please keep in mind that you can change the weekly view in the calendar by clicking on the blue arrows in the upper left corner.

Thank you for creating an appointment and taking a brief survey.


Please take a moment and answer a few questions. There are links to choose an appointment time throughout the survey. At the end of the survey you will receive a list of audit objectives. You can also choose any area of concern. SIGN UP!

Fill out form


Sylvia Brown - Lead Nurse/Head Start Health Manager

Please find information about the Flu on the School Health Service web-page on the school board website to give out the parents to decrease the potential spread of the flu at your school if an outbreak is occurring at your school. I have attached the web-page for your convenience.

Sylvia Guidry-Brown, MSN, RN, CSN

Lead Nurse

Pupil Appraisal Nurse

Head Start Health Manager

Important information that will take effect for the school year 2019-2018 regarding the 16 yrs. old (any grade) and/ 11 grade. Please note that 11 yr. olds (any grade) and/or 6th grade are required to have the first dose of the meningococcal that is mandated for the public school setting as well.

Please see attachment



Mark your calendar for National School Breakfast Week—March 4-8, 2019! The #NSBW19 theme is “Start Your Engines With School Breakfast,” which is designed to show parents, students, and school officials the benefits of fueling up for the day with a healthy school breakfast. Start planning your celebration today.

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New: Healthy Schools Professional Development Opportunities Please share with principals, wellness coordinators, and health and physical ed. teachers.

The Healthy Schools Training Krewe is a group of expert trainers that have joined forces to support healthier schools. At no cost, the Krewe provides professional development to those working to create healthier schools. The mission of the group is to enhance the knowledge and skills of those working to create healthier schools by providing professional development to schools and school systems. Interested schools are encouraged request a workshop. Upcoming Workshop Near You

March 1: Smarter Lunchrooms, Ville Platte 11:30 a.m. - 1:30 p.m.

Healthy Schools Collaborative The Healthy Schools Collaborative is hosting an all-day summit on February 27 from 9:00 a.m. - 3:00 p.m. for school leaders, school health partners, parents, and others working to support healthier schools.

The summit is free for attendees and funded by the Louisiana Healthy School Communities grant .

Registration is currently open to all LEAs and will close on February 20. At the conclusion of the summit, participants will be able to:

● identify and apply evidence-based strategies for building a sustainable school health program which includes building school health teams, utilizing the school health index, and implementing an action plan; and

● network and learn from other schools and partners to enhance their work related to school health.


The time of year is approaching when we spotlight the outstanding

“Students of the Year” at grade levels 5th, 8th and 12th.

Superintendent Patrick D. Jenkins would like for us to include the Pre-k to 4th schools in this year’s “Shining Stars” celebration.

Please select a student to represent your school as the Student of the Year as soon as possible.

I will schedule a day for the students to photo/video with Mrs. Tricia Fontenot, Technology Facilitator, once all names have been submitted.

Thank you so much for all you do!






Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.