Covington Place Newsletter

October 11, 2015, For Residents of Covington Place

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TRAFFIC PATTERN MAP

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EVERYTHING YOU'VE EVER WANTED TO KNOW ABOUT SAFE HALLOWEEN 2015 AND DIDN'T HAVE TO ASK!

In order to allow residents plenty of time to pre-plan for Halloween, here are the instructions you need to read and follow.

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SAFE HALLOWEEN TRAFFIC FLOW PLAN: See Traffic Pattern Map above for reference.

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The following Traffic Flow Plan will be in place for Covington Place from 5:00-9:30pm on 10/31/15 as follows:

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1 – Traffic can enter into the neighborhood at Crestview Drive from downtown Covington and also from Plantation Trace from Dearing St at the Laurel Lake Entrance.

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2 - Our Main Entrance from Eagle Drive/MLK Jr will be EXIT ONLY and “Closed to Entry Traffic”. Police will have barricades and signage stating that all cars must go to the next light (Dearing) and turn right and enter at the Laurel Lake Entrance. Don't even ask to enter during this timeframe.

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3 - We will allow One Way car traffic on Crestview Drive, Plantation Trace, Plantation Circle, parts of Fairway Drive and parts of Golfview Circle. See Traffic Pattern Map

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4 - The following streets will be closed except to golf cart traffic and walkers: Golfside Drive, High Lake Terrace, Willow Point and Azalea Drive. Homeowners that live on these streets may access as well.

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5 - Volunteers along with police officers will be encouraging everyone to park at the pool parking lot and at Eagles Point in the lower section where we have a lower number of houses.

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6 - We need up to 55 volunteers to cover all the street barricades which will allow persons to monitor for 1 hour each. Persons can volunteer for double or more than 1 shift at different times and locations.

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Please VOLUNTEER by signing-up online at:

https://docs.google.com/spreadsheets/d/1OxuzT84TuWXDXrfz-fuppRjFAHOeAZMmHEmqpuwTqRo/edit?usp=sharing

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Homeowners will be allowed to enter and leave the neighborhood but will need to follow the one way traffic flow.

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HALLOWEEN PASS INFO:

- Please remember that ALL VEHICLES who need to enter a barricaded street MUST have a HALLOWEEN PASS on their dash or a Covington Place Green Sticker.

By following this request and placing a Halloween Pass on Your Dash will greatly reduce unnecessary delays and possible stress that evening. Please make sure your neighbors are aware of this just in case we do not have them on email or Facebook.

- For your visiting Family and Guests who will be joining you that evening, they must have a HALLOWEEN PASS clearly visible on their dash. We ask that all vehicles be parked in driveways and not on the street for this event as any vehicles parked on the street will impede the flow of traffic and possibly be a safety concern.
- The HALLOWEEN PASS is attached to this email in PDF format for printing.

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GOLF CART INFO:

- All golf carts that are driven on any streets must be permitted by the City of Covington.

- The Open Container law will be enforced for both driving and walking pedestrians.

- No underage drivers are to drive a golf cart under any circumstances.

- Citations will be given throughout Covington for any violations.

- As always, please be VERY cautious of golf carts and children walking in our neighborhood enjoying Halloween. Golf carts and walking are permitted in ALL areas of the neighborhood including closed streets or Safe Areas. No Golf Carts on Sidewalks.

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We also ask that you please turn your outdoor lights on at your residence and give out candy between 5:00PM and 9:00PM.

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Please begin turning off your lights and stop giving out candy at 9:00pm so that the Covington Police and Halloween Committee can get all visitors out of our neighborhood and things back to normal by 9:30pm.

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Note: If you run out of candy it would be a good idea to turn off your porch light to avoid future candy kids.

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NOTE: If you do not wish to participate in Halloween, we suggest that you leave your front porch light off that evening.

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Thank your Neighbors:
Please thank those neighbors who have worked hard to make this happen and who are volunteering to work shifts at the barricades. It is not the most glamorous job and they will be the first line of greeters to those coming into our neighborhood.

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Let's make this the safest Halloween ever at Covington Place!

WE NEED LOTS OF VOLUNTEERS SO PLEASE SIGN UP AS SOON AS POSSIBLE USING THE LINK BELOW!

PLEASE PRINT OFF HALLOWEEN PASSES FOR GUESTS & RESIDENTS W/OUT A GREEN VEHICLE STICKER! BE PREPARED!

The HALLOWEEN PASS is attached to this email. Remember that all guests and any residents who do not have Green Vehicle Stickers on their vehicles MUST have this sheet printed off and clearly displayed on their dashboards in order to gain access to barricaded streets between 5:00-9:00pm. Please be prepared ahead of time to save you time on Halloween night.
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If you need Green Vehicle Stickers for your vehicles, please REPLY to this email and provide your name, street address, and the number of vehicles you have. These stickers are for residents only.
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MINUTES FROM OCTOBER HOA MEETING

Plantation Trace – Crestview Traffic Plan:

· The meeting was attended by five City of Covington representatives; LeAnn Knight, City Manager, Stacy Cotton, Chief of Police, Ken Swain, City Traffic Engineer and City Council members Chris Smith and Keith Dalton.

· The City Representatives reviewed the results of February 2015 traffic study. The study revealed and the representatives agreed that Covington Place has a speeding problem. Chief Cotton outlined the restraints placed by State law on the use of radar equipment and cited the reality of budgetary and manpower limitations as reasons for not adding additional long term police presence in Covington Place. Given these limitations, the City Representatives believe that the best way for our community to modify speeding is to install traffic control devises.

· City traffic engineer, Ken Swain, outlined the city’s guidelines and recommendations for placing speed humps on Crestview Drive and on Plantation Trace. The city recommends five speed humps on Crestview and two on Plantation. The City confirmed that the final number of devices would be determined by the HOA.

· City Manager, LeAnn Knight, reviewed the City’s requirements for installing traffic control devices. The HOA must agree to pay approximately $1,500.00 per device for purchase and installation. The HOA must provide the city with the signatures of 70% of the homeowners of record stating that they understand the guidelines and agree to the installation of traffic control devices. The HOA Board of Directors took this additional information under advisement and instructed the City not to take further action on our behalf.

· Recently, the Board conducted an informal survey about traffic on our Community Facebook page, via the weekly Newsletter and at the September 18th Meet and Greet. Sixty-Eight members responded. Fifty-eight respondents were in favor of some kind of intervention. While this survey seems to indicate a majority’s desire to implement a traffic plan, the Board will be meeting to discuss the best way to determine our community’s true sentiments on this issue before proceeding any further.

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Halloween Traffic Plan:

· The Board read and adopted a final draft of the 2015 Halloween Traffic Plan. The plan, beginning at 5:00pm to 9:00pm, calls for directing traffic to entry points on Crestview Dr. and Dearing St. creating one-way traffic, for blocking access to cul de sacs, for volunteers to be at the barricades, and for four off duty policemen. The plan will be published on our Community Facebook Page and in the weekly newsletter. For the plan to be successful we need volunteers at each of the barricades to assist our visitors and help police keep the children safe.

· Please sign up for one or two hour shifts at https://docs.google.com/spreadsheets/d/1OxuzT84TuWXDXrfz-fuppRjFAHOeAZMmHEmqpuwTqRo/edit?pli=1 - gid=1931468958

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Covenant Compliance Report:

· The Board voted to approve an additional class of Covenant Compliance Incidents that deals with abandoned homes and chronic problems. Ed Winnicki will develop the guidelines for this class of incidents to present to the Board for review. Ralph Ingerson has agreed to contact Sentry Management and arrange to ride along with the person conducting our weekly inspections.

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Clubhouse Cleaning:

· The Board approved TSM Cleaning Service to clean the clubhouse and bathrooms monthly for $100.00 per visit.

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Pool Concrete Cooling:

· The board expected to hear further discussion from interested residents on resurfacing the pool concrete to cool the surface during the summer heat. No one in attendance was prepared to speak on this topic. The Board agreed to table this discussion until early 2016.

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Big Screen TV for the Clubhouse:

· The Board approved an allocation of the Social Committee’s existing 2015 Budget to purchase a 60-inch TV and Sound Bar for the Poolside Clubhouse. The Social Committee will use this TV to host Movie Nights and Football Game Parties. The Board also approved a Charter Communication Wi-Fi, Telephone and TV bundle for $116.00 per month, $15.00 over our current rate for phone and Wi-Fi from AT&T.

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Pool Emergency Exit:

· The Board appointed Lynn Atkinson to develop an alternate emergency exit at the pool away from the clubhouse. The Board hopes to have this in place in time for next pool opening.

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CP HOA COVENANTS - 10.7 Animals & Pets

Residents are reminded that you are responsible for keeping your pets under control when outside and keeping barking to a minimum. Please don't allow your pet's barking to disturb your neighbor's peace and quiet. Be a good neighbor!
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UPCOMING SOCIAL EVENTS FOR CP RESIDENTS

The fabulous Covington Place Social Committee has come up with several opportunities for residents to get out and meet each other in the coming months. Here's a sampling of them:

10/31 - Hotdogs, chips, and drinks at 4:00pm for all resident kids and Safe Halloween Volunteers. At the Pool Area Picnic Tables. Resident Kids & Volunteers ONLY please. More details to come on this event later.

10/31 - SAFE HALLOWEEN - you'll be hearing more about our plans as they are finalized with the Covington Police. NOTE: if you are new to CP, start buying your candy now as you're going to need LOTS of it that evening! Halloween in CP is a HUGE event with kids from all over Covington visiting us that evening for treats.

11/14 - Annual Chili and Soup Cook-Off at 2:00pm in the Pool Clubhouse. More details to come on this event later.
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ARTS ASSOC ARTS SERIES LINEUP:

Nov. 7th - Jazz with Mack McKibben & Friends

Nov. 19th – Lighting of the Square

Dec. 4th, 5th, 6th – Christmas In Covington

Dec. 7th – Sounds of the Holidays

Dec. 12th & 13th – The Nutcracker


For details (times, locations, tickets, etc.) go to the Arts Association website at www.newtoncountyarts.org

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TASTE OF NEWTON 2015

WHEN: October 15th, 5-8pm (rain date is October 16th)
WHAT: Food and Business Festival with live band and cash bar. No entrance fee. $1 food tickets.
WHERE: Porter Memorial Gym, 2201 Main Street, Porterdale GA

GOT NEWS TO SHARE ABOUT YOUR STUDENT'S TEAM OR CLUB OR EVENT?

If you'd like to promote your student's school activities in the Newsletter, please send the full details plus a JPEG (if needed) to tp81854@yahoo.com by Thursday and it'll be placed in the next Newsletter. This also goes for fund-raisers and any activities open to the public.

OVERNIGHT VISITORS & CAMPERS/RVs PARKED IN THE STREET or AT POOL PARKING LOT - VISITOR PARKING PASS REQUIRED - NO EXCEPTIONS

If you will be having overnight quests park on the street or your Camper/RV parked in front of your home (or at the Pool Parking Lot) at any time during the year in preparation for a trip or returning from a trip, you MUST place a VISITOR PARKING PASS on the dashboard so that the Covington Police know that it belongs to you and will be moving shortly. Please indicate on the Visitor Pass the date you will be moving the RV. This is to be followed every time.

Leaving unmarked cars parked in the Pool Parking Lot during the day or overnight is not allowed. If vehicles do not have a Green Vehicle Sticker on them then they MUST have a Visitor Parking Pass on them to keep from being towed.

GREEN VEHICLE STICKERS

With the Pool and Pool Parking Lot still in heavy use, it is important that every vehicle owned by a resident have a Green Vehicle Sticker placed on the rear window. These stickers are provided free of charge by the HOA and are a Safety Measure to assist residents and the Covington Police recognize those vehicles that belong in our neighborhood.

If you do not have a Green Vehicle Sticker on each of your vehicles, please REPLY to this email providing your Name, Street Address, and the Number of Vehicles you have and they will be delivered to your mailbox.

If you would like a sticker for your golf cart too, please make that request as this is a great idea since many residents drive their golf carts to the pool.
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CP HOA BOARD MEMBERS CONTACT INFO:

The elected officers for 2015-2016 are as follows:

Chairperson - Ed Winnicki (ejwinnicki@charter.net)
Co-Chairperson - Ralph Ingerson
(ralphinterson@att.net)
Secretary - Keith Campbell
(keith.inc@comcast.net)
Treasurer - Perri Futo
(pgfuto@gmail.com)
Communications Manager - Claudia Callaway
(claudia.callaway@charter.net)
Maintenance Manager - Lynn Atkinson
(Lynnatkin@aol.com)
Member Manager - Susie Keck
(susiekeck60@gmail.com)

Feel free to contact any Board Member with any questions you may have regarding our neighborhood.

HAS ANYONE NEW MOVED IN NEXT DOOR TO YOU?

If you have new neighbors don't forget to let Peggy Rentz know so that the Covington Place Welcome Wagon can visit them with a nice welcoming basket and community information. Peggy's email is prrentz@gmail.com.You can just provide the Street address and Peggy will do the rest - it's that easy!

Also, please ask them to send an email to tp81854@yahoo.com to be added to the Newsletter.

GOT ANY NEWS TO SHARE?

If you have school, military, community, etc. news to share with the neighborhood, please send it to tp81854@yahoo.com by Thursday each week to be included in the Newsletter.

IMPORTANT CP HOA PHONE NUMBERS:

SENTRY MANAGEMENT:
- Subdivision Services
- 678-284-0244 - contact them for these items: obtain/replace a pool/tennis key card, report/respond to covenant violations, report issues at the pool/tennis courts/playground, anything related to safety/security, etc.

- Grace Management - 770-389-6528 - contact them for these items: your HOAButler account, anything to do with your HOA account, etc.


Mailbox Repair/Replacement - Jonathan/Thomas Freeman, 770-356-7290 - they are the ONLY approved mailbox repair/replacement company for Covington Place


Covington Police - 911 or 770-385-2053; call them for any security concern or animal control or soliciting in the neighborhood


Clubhouse Rental - Kaye Plitt, the clubhouse is available to all residents to rent for private parties; no corporate events or non-resident parties allowed; $75 fee during Pool Season, $50 fee during remainder of year; Rules & Regulations available from Kaye; some restrictions on dates/times of availability; 404-606-8062, kayep1030@gmail.com


Green Vehicle Stickers - Send email to tp81854@yahoo.com and provide street address and number of vehicles; place them on the rear window of each vehicle


Social Committee - Susie Keck, susiekeck60@gmail.com, 404-702-5032


Collins Pool Services - 770-389-9999 - to report any problems with the pool during Pool Season (ex. chemicals, cleanliness, fecal matter, etc.)


Pool Wi-Fi Password - 7707882543 - Free to all residents using the Pool or Clubhouse. If it asks for a Username it is covingtonplacepool.

Tennis Courts are accessed via the same Pool Card that opens the pool gate. The tennis courts are available for residents and their guests only. Guests must be accompanied by a resident at all times. Leagues or Teams are not allowed. Rules of etiquette were included in the HANDBOOK so please refer to them if you have any questions.