Collection Evaluation and Weeding

Generalities 000 & Reference REF ~ By Kristan Price

WHY GENERALITIES & REFERENCE?

The Generalities and Reference sections were chosen because they are the only sections in the Americus Sumter High School Media Center that have not yet been weeded by our current media specialist. Although they are whole sections, the inventory was small enough to be manageable for this task. I noticed that a lot of the Generalities titles could have easily been placed in Reference, and vice versa. The logic for placement was unclear. These sections also have some of the lowest circulations compared to all other areas. The circulations below represent 5 school terms, including the current term.
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DATA EVALUATION: FIVE SCHOOL TERMS

GENERALITIES (000-099)

Number of Titles: 47

Total Circulation: 7

Average Publication Date: 1993


The circulation in this section is incredibly low. Only 5 titles of the total 47 have actually been circulated in the last five years (see below).

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REFERENCE (REF)

Number of Titles: 193

Total Circulation: 28

Average Publication Date: 1998


The circulation in this section is also pretty low. Only 9 titles of the total 193 have actually been circulated in the last five years (see below). Ironically, the most circulated item in this section (Occupational Outlook Handbook) is still severely out-dated and obsolete.

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EVALUATION OF CURRICULAR NEEDS

The Georgia Standards of Excellence for 9-12 Language Arts and Common Core Standards for History/Social Studies, Science, and Technical Subjects contain a common standard applying to all courses taught at the high school level with regard to research skills. Students are expected to be able to gather relevant information from multiple authoritative sources, assess the usefulness of those sources. They must then be able to use that information in a responsible manner. It is therefore, the duty of the media specialist to ensure that the print resources in the media center are free of weak, obsolete, or inappropriate texts.


All students are also required to conduct varied levels of career research throughout high school through academic advisement activities as well as Career, Technical, and Agricultural Education initiatives. Because of my background in Business Education, I found myself particularly drawn to the resources related to career development. These materials are outdated and have been made obsolete by free resources available to students on the World Wide Web.


Standards are as follows:


9th-10th Grade English Language Arts Georgia Standards of Excellence

ELAGSE9-10W8: Gather relevant information from multiple authoritative print and digital sources, using advanced searches effectively; assess the usefulness of each source in answering the research question; integrate information into the text selectively to maintain the flow of ideas, avoiding plagiarism and following a standard format for citation.


ELAGSE11-12W8: Gather relevant information from multiple authoritative print and digital sources, using advanced searches effectively; assess the strengths and limitations of each source in terms of the task, purpose, and audience; integrate information into the text selectively to maintain the flow of ideas, avoiding plagiarism and over-reliance on any one source and following a standard format for citation.


CCGPS 9-12th Grade Literacy in History/Social Studies, Science, and Technical Subjects

L9-10WHST8: Gather relevant information from multiple authoritative print and digital sources, using advanced searches effectively; assess the usefulness of each source in answering the research question; integrate information into the text selectively to maintain the flow of ideas, avoiding plagiarism and following a standard format for citation.

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ITEMS TO WEED

After analyzing the reports, 18 titles were chosen to be weeded. Using the acronym MUSTY, most titles were selected due to having been superseded by more up-to-date information in hardcopy or online. Others were misleading due to age and the fact that technology and information has changed drastically.


Per the SCS Weeding Policy, most of the books will be discarded through the school maintenance department. A few items will be offered to individuals in the community who might have an strong interest in them.


Please see the titles selected for weeding along with individual rationals below:

*The SAT Prep (2004) book could not be located, but it was selected for weeding as well.

WEEDING POLICY - SUMTER COUNTY SCHOOLS

Weeding Library Media Materials/Equipment

The media specialist may remove from the library media center materials, equipment and furniture no longer of value to the library media program following general selection and weeding (collection management) guidelines. The process of weeding is a key part of assessing the collection. It helps keep collections relevant, accurate, and useful. Weeding also facilitates effective use of space in the library media center.


Library media materials should be weeded if they:

• Are in poor physical condition

• Have not been circulated in the last five years

• Are outdated in content, use, or accuracy (Copyright date should be considered; however, do not make a decision to weed based solely on the copyright date of the material. Some older material may be considered classic or may be of great historical value to your collection.)

• Are poor quality

• Are inappropriate reading level for the school level

• Duplicate information which is no longer in heavy demand

• Are superseded by new or revised information

• Are outdated and unattractive in format, design, graphics, and illustrations.

• Are not selected in accordance with general selection criteria


Reasons for retaining material even if the above criteria are met may include:

• It is a work of historical significance

• It has unique features that may not be found in a replacement copy

• It bears a significant relationship to other materials (e.g. part of a series or collection)

• There are no funds available to replace the title


Process for disposal of unwanted material:

• Remove item from circulation or inventory system

• Remove identifying property labels.

• Mark or stamp as discarded either individually or as a container for multiple items

• Maintain list of discarded materials


Options for disposal:

• Offered to other media centers

• Given away to non-profit institutions or individuals within the school or local community

• Recycled

• Disposed of through SCS maintenance department