GCCISD Technology Inventory System
Assigning Technology to Staff, Students, or Room
Technology can be assigned to any of the following:
- Classroom or office
- Staff member
- Student
Below you will find instructions on how to inventory equipment to any of these locations.
Initializing a Room
When you initialize a room you are adding inventory to this room. See the instructions on how to initialize a room below:
- From the top menu select "Room"
- Select the room you want to inventory. At the end of the row there are 3 icons. Select the icon with the blue arrow pointing up.
- This window will come up once you select the initialize icon. See detailed information below.
You will need to make sure these fields are completed.
- Product Number: Search the catalog for the product by clicking on the binoculars. Make sure that you pick the correct product. If you do not see the product in the catalog list, it will need to be entered.
- Funding Source: Select the funding source. If you are not sure please contact the help desk and have them check.
- Status: Select the “In Use” status unless this is not being assigned to a room yet.
- Tag: Enter or scan the tag number, select save
- Serial: Enter or scan the serial number, select save
- Select “Done” when you are finished to close the window
Note: Once you select a product the lock to the right of the product number will close. If you are adding multiple pieces of equipment to one room, click on the lock and it will unlock the product number. This will enable you to search for a different product.
Issue Equipment to Staff
Any equipment over $300 dollars that will leave the campus with a staff member for any length of time should be assigned to the staff member in Tip Web. See the instructions for issuing equipment to staff members below.
- Select issue to staff from the menu on the left.
- Search for the staff member by clicking on the binocular icon.
- Select the employee
- Enter the tag number of the equipment
- Select "Done" to exit the screen
- Search for the employee by going to the staff tab in the top menu.
- Verify that the equipment is assigned to them.
Issue Equipment to a Student
Any student that will be taking technology home for any length of time should have that technology checked out to them through the GCCISD technology inventory system. See the instructions below on how to issue equipment to students through Tip Web.
- Select "Issue to Student" from the menu on the left.
- If you know the student's ID number you can type it in or you can search by clicking on the binoculars.
- Enter the tag number of the equipment
- Select "Done" to exit the screen.
- Select student from the menu at the top of the screen.
- Search for the student with ID or last name in the appropriate fields.
- Verify that the equipment is issued to the correct student.
Collect Equipment from Staff or Student
There are two ways to collect Equipment from staff or students.
- Quick Collect under the Site Tools column
- Locate Staff or Student and do a Quick Collect
Quick Collect under the Site Tools Column
- Select "Quick Collect" from the Site Tools Column on the left
- Select the room you want to return the equipment to.
- Change the status back to "Available"
- Enter the tag number, select the save icon
- Select "Done" to exit the screen
Locate Staff or Student and Do a Quick Collect
On the top of the web page, select one of the following to do a Quick Collect
- Staff
- Student
- Staff - Enter their Staff ID or Name
- Student - Enter their Student ID or Name & Grade
- Under the Actions Column, click the Red Arrows
- Select the room you want to return the equipment to.
- Change the status back to "Available"
- Enter the tag number, select the save icon
- Select "Done" to exit the screen
Asset Management Admins
Primary Contact: Vanessa Arredondo ext. 73338
Secondary Contact: DeeAnne Fagala ext. 73367
Email: helpdesk@gccisd.net
Website: www.gccisd.net/tms
Location: 5950 North Main Street, Baytown, TX, USA
Phone: (281) 420-4633