Office of School Counseling

Friday Sendoff - March 27, 2020 (LATE EDITION:April 1, 2020)

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Self-Care: Take a Moment

(Adapted from the Self-Care Institute)


Emotions have fluctuated so much over the past few weeks. One moment we feel anxious and overwhelmed and then brave and strong, and then that turns into frustration, and the cycle keeps going. These ups and downs can be exhausting. SO, it's important to try to be gentle and patient with ourselves as we try to make sense of life in this time.


Here's something we can try together to help us make sense of what we're feeling.

Try these three steps right now:


1. Identify an uncomfortable feeling that you've been experiencing lately and allow it to be there. You might need to take a breath, be still for a few moments and check in with your heart and mind to see what's there without judgment.

(In case you need some ideas, here are some words to explore: worried, disappointed, disconnected, afraid, frustrated, impatient, angry, resentful, jealous, hostile, confused, detached, numb, frozen, aloof, grief, unsettled, tired, exhausted, flustered, heartbroken, lonely, sad, depressed, tense, anxious, distressed, irritated, nervous, overwhelmed, sensitive, vulnerable)

2. Identify what the need is behind that feeling. It can help to ask yourself, "what is this feeling telling me about what I need right now?"

(Here are some examples of needs that we might have: connection, safety, affection, closeness, love, nurturing, soothing, respect, stability, support, to be heard, to be seen, to be understood, trust, rest, movement, touch, security, honesty, play, joy, ease, harmony, order, space, meaning, peace, relaxation, clarity, creativity, hope, mourning, purpose, structure, expression, steadiness, expression, release)

3. Do something to meet that need, even if it's something small or a step you can take to get that need met in the near future.

(For example: texting a friend and telling them how you feel to build connection and to be heard, close your eyes and take a few breaths to feel more steady and in control, roll your shoulders band and drop them down to bring in a little ease, or put one hand over your heart and say something comforting to yourself that's soothing and supportive, or doing something to release your emotions)


Our goal here is not to do this process perfectly and our goal is not to immediately change the uncomfortable feeling. The goal is to be with yourself in the process so that you are not abandoning or pushing away how you are experiencing life right now.

So practice this. If you get stuck at a certain step in this process, be patient with yourself and know that even doing just one of these steps can be useful.

These lists of feeling and needs came from The Center for Non-Violent Communication's feelings inventory and needs inventory. You can find more extensive lists at those links in case that might help you.


Also, it's likely that you'll be communicating with someone who is dealing with an uncomfortable feeling. You can try this process to support them too by listening to them and having them tell you how they are feeling, encouraging them to identify what it is they really need, and supporting them in meeting that need.

Remember, we will get through this one day at a time, one thing at time, and one moment at a time.


Sign up for other self-care resources from the Self-Care Institute

**NEW** Virtual Meeting Recordings

**NEW** CORONAVIRUS RESOURCES

**NEW** Multi-Lingual Coronavirus Resources

Here is a site that contains multilingual resources on coronavirus and staying healthy.
Family Resources for Covid 19

This is a mix of social-emotional, character education, and academic resources for families.

**NEW** Face COVID

FACE COVID offers a set of practical steps for responding effectively to the Corona crisis, using the principles of acceptance and commitment therapy (ACT).

**NEW** Communication Tools

Microsoft Teams is a BCPS approved method of communication. If you are new to this program, consider watching this short video about how to use this program. Microsoft Teams is the approved method of communicating/meetings with staff.
Google Meet is a BCPS approved method of communication. If you are new to this program, there is a reference sheet attached below. Google Meet is the approved method of communication with students, families, and community stakeholders.
Zoom is not a district approved form of communication and should not be used as PII can be revealed.

Other Restricted forms of Communication

Announcements

**NEW** Email Auto Reply (Out of Office message)

Attached below is the Out of Office message for school counselors to use. To edit your out of office message, click on FILE (upper left corner), then AUTOMATIC REPLIES. Be sure to set a message BOTH "inside my organization" and "outside my organization."

**NEW** Xfinity WiFi Hotspot Access Opens Nationwide

Xfinity WiFi hotspots in out-of-home locations will be available for free to anyone who needs them, including non-Xfinity Internet customers, to keep our communities connected with their friends and family. For more information visit:

https://www.xfinity.com/support/articles/open-xfinity-wifi-hotspots

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**NEW** DSS Referrals

At the present time there are no changes being made to the process for reporting suspected abuse and neglect. If there is someone with first hand knowledge they should report to 410- 887-TIME. Sharon is now receiving all DSS inquiries and providing them with the information available to her via SIS. If DSS needs more specific information related to that student Sharon will send you an email.

**NEW** To-Go meals

For more information about the list of schools and locations distributing To-Go meals, please visit: https://www.bcps.org/system/coronavirus/

**NEW** PULSE SECURE

Here is information for anyone needing to access BCPS One remotely from home

**NEW** Shepard Pratt Covid 19 Resources

Find resources about teletherapy, walk-in options, and more.

https://www.sheppardpratt.org/coronavirus/

**NEW**Are you interested in presenting to your colleagues?

We are looking for presenters for the September 3rd Professional Study Day. There will be multiple breakout sessions, so we are looking for a variety of topics. If you would like to present with a team of colleagues, please complete the survey one time and include all of your names. This is a great leadership opportunity and is an excellent way to share your individual areas of expertise. Please complete the survey by May 1st

**NEW** National Board Certification for School Counselors

The National Board Certification Scholarship (for school counselors) deadline has NOT changed. Applications are due April 24th. All information can be found here.

**NEW** Become a Crisis Text Line Volunteer

Crisis Text Line is the free, 24/7 text line for people in crisis in the United States. The service is powered by volunteer Crisis Counselors who work remotely. If you're interested in volunteering, you’ll complete a 30-hour training to give you all of the expertise you need to successfully and empathetically navigate crisis intervention. This is an opportunity to hone your skills in communication, counseling, and intervention. For more information, visit: https://www.crisistextline.org/volunteer

High School Counselors

**NEW** Important College Entrance Test updates

For the latest information about:


AP exams: https://apstudents.collegeboard.org/coronavirus-updates


SAT exams: https://pages.collegeboard.org/natural-disasters


ACT exams: https://www.act.org/content/act/en/covid-19.html


If you have any College Board related questions, please contact Heather Wooldridge directly.

Middle School Department Chairs

**NEW** April College & Career Newsletter

Here is the link to the April College and Career Newsletter that can be shared with students and families.


https://www.smore.com/kvch0

Secondary Department Chairs

**NEW** FREE Naviance Curriculum

Due to the Covid 19 pandemic, Naviance has provided a free curriculum for student use through June 30, 2020. The default lessons for students are activated in your account by grade level. Students should now see the Curriculum lessons at the bottom of their Naviance Student homepage, and counselors should see it on the left hand side of the Naviance homepage upon login. Here are a few additional resources (you’ll need to be logged in to Naviance):

  • Curriculum Overview
    • Homepage for Curriculum in the Help Network
  • Preparing to use Curriculum
    • There are sections here on communicating with students, updating staff user roles to support curriculum, and how to engage students and staff in the process
    • This is also where you’ll find directions for turning on Default Sequences (click Configure Naviance Curriculum> Manage Default Sequences for Naviance Curriculum (Schools and Districts)
  • Monitor Student Progress
    • Learn about how to track report on student activities
  • Lesson Topics
    • Lesson topics by grade and CCLR competency alignment

They also have a series of webinars over the next few weeks regarding how to use this Curriculum. If you run into any technical issues, you can reach out to Support (support@naviance.com).

High School Department Chairs

**NEW** Senior Survey

This year instead of the MSDE Survey, seniors will complete the 5 question Naviance Graduation Survey. It's already been added to their tasks for the year so feel free to send a message for them to complete the survey.

**NEW** Guaranteed Access Grant - UPDATE

The Office of Student Financial Assistance (OSFA) within the Maryland Higher Education Commission (MHEC), would like to inform you that due to the extended closure of all Maryland schools, the deadline date for the 2020-2021 Guaranteed Access (GAG) Grant program has been extended to June 1, 2020.

MHEC is in the process of notifying all potentially eligible GA Grant recipients that the deadline has been extended. The new deadline of June 1, 2020, will also be updated on our website and on the applicants’ To-Do List in the Maryland College Aid Processing System (MDCAPS) in the coming days.


Effective immediately, MHEC will accept documentation for the GA Grant program by email or mail. All required documentation must be submitted by June 1, 2020:


By Email: ga.mhec@maryland.gov

Or

By Mail: Maryland Higher Education Commission

Ground Floor Suite

Office of Student Financial Assistance

6 N. Liberty Street, Ground Suite

Baltimore, MD 21201


Finally, please note the deadline for students to submit documentation for the Maryland Community College Promise Scholarship program will remain June 15, 2020.

For more information, pertaining to the GA Grant, Maryland Community College Promise Scholarship Program, and other state scholarships and grants available to Maryland students, please visit www.mhec.maryland.gov and click on State Scholarships and Grants under Quick Links.

**NEW** ECAP Students Taking On-Location Courses

On March 30, CCBC begins offering classes via remote and alternative teaching methods. The college is not closed, but will operate in a restricted operational mode with limited on-site staff and other employees working remotely.

There will be limited areas accessible to students (libraries, computer labs, testing centers, etc.), with no access to the general public. Strict social distancing guidelines will be followed within all buildings.

In-person instruction for classes at high schools will not resume until Baltimore County Public Schools reopen. However, this situation is very fluid and subject to change. Please continue to monitor CCBC’s COVID-19 web page for updates.

If you have questions, please contact the coordinator for the Early College Program Guernica Williams at gwillilams2@ccbcmd.edu or the director for the Early College Access Programs at bhammond2@ccbcmd.edu.

**NEW** NCAA

Please contact NCAA with any questions related to student eligibility.

College Counselors

**NEW** Senior Survey

This year instead of the MSDE Survey, seniors will complete the 5 question Naviance Graduation Survey. It's already been added to their tasks for the year so feel free to send a message for them to complete the survey.

**NEW** FAFSA Completion

Please look out for your updated excel document from Sharon with your student completion information. If you have any questions after reviewing it, please contact your Specialist.

**NEW** GPA Promise Outreach Events Rescheduled

The Office of Student Financial Assistance (OSFA) within the Maryland Higher Education Commission (MHEC), would like to inform you that due to the recent closures of all Maryland schools the deadline date for the 2020-2021 Guaranteed Access (GAG) Grant program has been extended to April 17, 2020.

MHEC is in the process of notifying all potentially eligible GA Grant recipients that the deadline has been extended. The new deadline of April 17, 2020, will also be updated on our website and on the applicants’ To-Do List in the Maryland College Aid Processing System (MDCAPS) in the coming days.


At this time MHEC will only accept documentation for the GA Grant program by mail. All required documentation must be submitted by April 17, 2020, to the following address:


Maryland Higher Education Commission

Ground Floor Suite

Office of Student Financial Assistance

6 N. Liberty Street, Ground Suite

Baltimore, MD 21201

Finally, please note the deadline for students to submit documentation for the Maryland Community College Promise Scholarship program will remain as June 15, 2020.

For more information, pertaining to the GA Grant, Maryland Community College Promise Scholarship Program, and other state scholarships and grants available to Maryland students, please visit www.mhec.maryland.gov and click on State Scholarships and Grants under Quick Links.

Scholarships

**NEW** Updating Local Scholarships

Deadlines - School based scholarship committees should virtually meet to adjust scholarship deadlines and communicate any changes to students and parents. We will update extended deadlines for all other scholarships in Naviance as we obtain them. Updates will be added to weekly send-offs.


Transcripts - If seniors are need copies of their transcripts for scholarship opportunities, please upload them to their individual document page in Naviance so the student can access it from home.

**NEW**Maryland College Application Campaign (MCAC)

Maryland College Application Campaign (MCAC) – MSDE will offer the Maryland college Application Campaign for the 2020-2021 school year. The goal of the MCAC is to increase the number of first-generation students, low-income students, and others who are underrepresented in higher education. Students will be encouraged to pursue a postsecondary education and each participant will be required to submit at least one admission application.

Please be advised that all schools participating in the 2020 Maryland College Application Campaign (MCAC) must complete the 2020 MCAC registration form. The form provides updated information about your school. You may register online at https://forms.gle/UNYcp9myPbykRwb69. If there are any questions, do not hesitate to contact Michelle Daley at michelle.daley@maryland.gov.

Our district will ensure the following tasks:

· Underrepresented students will complete at least one college application

· MCAC survey

· College Planning Event**

· FAFSA Information Event**

· FAFSA Completion support**

· Decision Day (for college and career decision)

Dr. Joe A. Hairston Scholarship

During Dr. Hairston's tenure he was committed to creating a college going culture for all students. Two graduating BCPS seniors will each be awarded $2,000. Details and application can be found in Naviance. The goal is to have at least one applicant from each high school.. Scholarship available to student attending a 2-4 year college or technical school. Deadline to submit application is April 17, 2020. (Note: see extended deadline date).

Text, Talk, Set to Go.

In partnership with Active Minds, the American School Counselor Association, the National Association of School Psychologists, the School Social Work Association of America and Youth MOVE National, The Jed Foundation (JED) is excited to announce the spring 2020 launch of Text, Talk, Set to Go.
Text Talk Set to Go

MHEC Financial Assistance Programs

State Financial Assistance Programs and Applications


Tuition Waiver for Unaccompanied Homeless Youth


Tuition Waiver for Foster Care Recipients


NACAC Request for Admission Application Fee Waiver

Students who have limited financial resources may use the NACAC Request for Application Fee Waiver Form when applying for college. The form — aimed at students planning to enroll in post-secondary education immediately following high school graduation — helps ensure that access to college is possible for all.

BCPS Hub Information

Recently added Hub items

STAFF FREQUENTLY ASKED QUESTIONS – PAY/LEAVE/STAFFING

MOVING FILES FROM H:\ DRIVE TO ONEDRIVE

Professional Development

**NEW** Teachers and counselors must engage in a minimum of two hours of virtual professional learning each week during the closure. Please document your participation in your Outlook calendar.

Naviance Webinar Series

Learn from Naviance experts about completing critical tasks with your students during the final months of the year. Register for a free webinar by clicking the button above. You must be logged into your Naviance account to view the webinar series.

Taking Care of Your Mental Health during COVID-19

From MD Suicide Prevention and Early Intervention Network

ASCA Webinar series

Sign up for upcoming webinars. You must have an ASCA login and password to access their materials.

ASCA on Air (recorded webinars)

You must have an ASCA login and password to access their materials.

**NEW** Dance Place: Virtual Presentation Series

This series consists of performance events and conversations with artists in Dance Place’s 2019-2020 Presentation Series whose work has been postponed. Our website will have the links to the Zoom or Facebook Live that you can tune into and we will continue to keep updating that page as we confirm more details about each virtual event.

DANCE PLACE: VIRTUAL DANCE CLASSES

On weekday evenings, and on Saturdays at 9:30am and 11:15am EST, one of our adult class teachers will lead a live streamed dance class on Facebook. Our Studio Manager, Kevin White, will be part of the live stream each day to answer any questions and provide support and encouragement.


Let's get moving! Virtual Class Schedule:

Mondays at 6:30pm: Modern with Sarah Beth Oppenheim
Tuesdays at 6:30pm: Tap/Body Percussion with SOLE Defined
Wednesdays at 6:00pm: Beginner Hip-Hop with Culture Shock
Wednesdays at 7:00pm: Intermediate Hip-Hop with Culture Shock
Thursdays at 6:30pm: African with Mama Sylvia Soumah/Coyaba Dance Theater
Saturdays at 9:30am: Modern with Carla Perlo
Saturdays at 11:15am: Modern with Deborah Riley

DANCE PLACE: VIRTUAL YOUTH PROGRAMMING


Dance Place is thrilled to share our virtual kids dance classes with you! Every week, starting this Wednesday, two new video classes will be added to our website. Our dance videos will feature our teaching artists from Dance Place’s Education team, each teaching different styles of dance.

Along with these kid specific classes, we will also be sharing our Family Fun classes! Each class will be streamed live on Facebook on Fridays at 11am. Our Family Fun classes are specifically designed for kids and adults to take together; we invite you to get the whole family involved.

Family Fun Class Schedule:
April 3rd: Get Moving with Shannon Quinn
April 10th: African with Mama Sylvia
April 17th: Step with Princess
April 24th: Party Moves with Anastasia Johnson

Websites

Schoology Access Codes

Elementary Counseling Curriculum: M4HSN-FCFN4

Secondary Counseling Curriculum: CFBV7-B6PCM

Threat Management: Q6RHK-WHHVC

College and Career Counseling: PFZD6-65N4V

Curriculum Updates: T7BM2-R8JSC

GSA Sponsors (LGBTQ+ resources): ZMBZ-4QXP-DKC89

Contact Information

Naviance Support: 1-866-337-0080 option 2 & support@naviance.com

Signup Genius Support: support@signupgenius.com

CPS email address: dhr.baltimorecountycps@maryland.gov

MHEC FAFSA Completion (MD CAPS): fafsa.mhec@maryland.gov

Cigna Employee Assistance Program (EAP)

Through EAP, you get access to licensed clinicians to help you with emotional, behavioral, and other issues you may be experiencing such as help with finding pet care, elder care and caregiver support.

Crisis Text Line

Free confidential crisis intervention via SMS message. The organization's services are available 24 hours a day, every day, throughout the US

Counselor Observation and Evaluation Forms

The documents from this link are the most up to date and only forms that should be used for School Counselors. There are not online options or alternate observation forms for Counselors.

Office of Certification Contact Information

For information about recertification, growth charts and tuition, PD and conference reimbursements

Lauryn's Law Requirements and Course Offerings

This is the MSDE information page about Lauryn's Law requirements and local course offerings that fulfill the requirement.

BCPS School Counseling Pinterest

Check out our Pinterest page for ideas that will enhance your counseling program

Counselor T-Shirt Designs

Want to make a custom shirt for you or your department? Check out these svg desgins. There's a kiosk outside of Burlington in Security Mall that can make one for you.