Technology End Of Year Procedures
District Technology Inventory
Don't forget to submit your District Technology Inventory using the link below! EVERY STAFF MEMBER should submit the inventory. Do not submit the Google Form without checking all information is correct and accurate, pictures are on the form to help you find where to locate the information. DO NOT rush through the form! You will be emailed two documents that will be used for your end-of-year check out at your campus.
Technology Inventory Form: http://bit.ly/GranthamTechCO
Backup your documents
ALL STAFF Computers will be reimaged and updated to Windows 10 this summer, you WILL be losing any material saved to your computer. If you want to keep your work you will need to either back up your work to Google Drive or to your U: Drive/Aldine Cloud.
And if you will be parting ways with Aldine, you will need to save everything to your personal google drive, and Google Takeout is your answer. Once your resignation date hits, the HR system is set to automatically disable your account and Tech Services cannot recover the files after that. Here is how to use Google Takeout.
Update your Challenge Questions
Even if you've done this in years past, you need to do it again because the system was reset. Attached below is a video on how to do this. This is important so you can reset your password in Aldine Cloud in case it is ever forgotten, like over the summer *wink wink*.
Go to https://cloud.aldineisd.org (or Employees - Applications - Service Console)
Go to AISD Apps on the bottom
Click on Access Request Management System
Log in again
At this point, the challenge questions should automatically pop up (or click on the Update Challenge Responses button)
Use the following video below if you need help with this process.
*if you are having issues with a flashing screen on Chrome, simply try another browser (ex. firefox)*
Before you leave for the summer
- Did you back up any work you want to keep from your desktop?
- Did you update your challenge questions?
- Is your teacher workstation labeled and placed in the designated location?
- Are your student devices locked up and stored safely? Did you give the combination or key to the designated person?
- Did you leave your Promethean NUC (small computer on the back) ON? You may power off the screen (front button) but the back needs to remain on to receive updates being pushed out.