Stuck in the Goo:

Creating Docs (and Slides) in Your Google Drive

I know YOU!

You are wondering what's so great about that Google Drive! You've been using Word and it's working just fine for you- or so you think! Today's session will introduce you to the power of the big blue Share button, and many other wonderments about Google Apps for Education.

Let's Start at the Very Beginning!

How do I get to my Google Drive?

One easy way to get to your Google Drive is to sign in to your Gmail account. In the upper right corner you will see a grid/waffle/array, also known as the Google Apps Launcher. Click on it and choose Drive. When you get into your Google Drive you have access to all the tools in G Suite for Education.
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Moving Around Your Google Drive

Let's Create a Doc!

Step 1: Naming your Doc

Click the blue "New" button and choose "Google Docs."

In the upper left corner, delete "Untitled Document" and type the name of your favorite place to visit for Spring Break. Your document automatically saves as you work! Amazing! and if you ever want to change the name of the doc, you just change it and it saves!

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Step 2: Changing Formatting

Write a few sentences about that favorite place. There are some buttons on the menu bar you can use to change your formatting. Highlight a sentence and change the font style. Experiment with them!

Step 3a: Share Using the Big Blue Button!

In the upper right corner, click the blue Share button. Type in the email address of the person sitting to your right. Then make sure you choose "Can edit."
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Sometimes you will not want a person to edit your doc, but maybe you want them to make comments on it, or to just look it over. That's why there are other choices. When you click on "Advanced" in the bottom right corner, you can change editing rights and add others.

Step 3b: Opening a Shared Document

When people share a document with you, you will be notified by email. You can also click on the link on the left column of your Google Drive "Shared With Me." Open the document that was shared with you.

Step 4: Inserting Images- 3 Ways

1. Open a new tab on your browser and search for a picture of that vacation place to put in the doc that was shared with you. When you find one you like, right click and choose "copy image." Click back on the document, and right click, choose paste. Your picture will appear. You can copy the link from the page you got the image. Paste it under the doc to "give credit where credit is due."

2. Searching using "Insert Image" tool: Click on the Insert, image from the menu. Choose "Search" in the window on the far right. Type your search subject in the search box and click the Search button. Click once on the picture you want, and a link to the picture will appear towards the bottom. Click on the link to visit that page. Copy the URL in that window. Then go back to your doc, and click on the "Select" button. This puts the picture in your doc, and then you can paste the link under the picture to give credit where credit is due.

3. Search using the "Explore" tool. Find it in the bottom right corner and click on it. Type your search subject in the box. You can choose a picture and drag it into your doc, or click the + sign. To give credit, you will have to click on the link that appears under the image and then copy that URL, then go back to the doc, and paste underneath the picture.

Step 5: Checking Revision History (or Recovering a Previous Version)

This is a handy tool to use when you decide you don't like the changes you, or other people, made to a document. It's also handy to use to make sure students are really collaborating on an assignment. Click the tab on your original document. Choose "File" then "Check Revision History" and you will be able to click on earlier versions- if you like an earlier version you can revert to that.

The document is always "LIVE," showing the most updated version!

Step 6: Changing Sharing Settings

You can always manage sharing settings by clicking on the blue "Share" button! You can change who sees the link, change editing rights, remove someone completely, and add new collaborators. You can also check the box so that no one but the owner can add new people, or can print or make a copy of the document.
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Step 7: Other Wonderments of Google Docs

There are lots of ways you can make Google what YOU want it to be. Here are a few:

Changing the default font style and size

  1. Open a doc and type text.
  2. Highlight the text, Move to the font tool on the toolbar and select the font you want as default. Then choose the size you want as default.
  3. Next click the Format menu on the toolbar.
  4. Choose "Paragraph styles," and then "Normal Text," and select "Update Normal text" to match. This updates for the document, and if you want to all docs...
  5. Keep the text highlighted, go back up to "Format" choose "Paragraph styles" then "Options" and "Save as my default styles." Now all future docs will have that same font style and size.

Making a doc with multiple columns

  1. In a doc, choose "Format" from the menu, then "Column" and choose your option.
  2. Add the text you want.


  1. Type in the text you want, then choose "Format" On the menu, choose "Column" then whichever you prefer.

If you want a title that is not in a column (like my example), type the title, then the text underneath, highlight it when you are finished, and then choose "Format" etc.

Using Google Doc Templates

Need some inspiration? Open a new doc, then click on the blue Doc icon in the upper left corner. This opens the template gallery, and you can scroll down to choose the template you want!

How else can you share your Google Doc? You can...

publish it: allows people to see it out in cyberspace who don't have a Google account.It's under the "File" menu, then "Publish to the web."

download it: allows you to create a PDF or Word document. It's under "File" then "Download as."

You are now the proud owner of a Google Doc!

Let's Create a Slide Presentation!

Step 1: Naming your Presentation

See step 1 above, except choose "Google Slides."

Step 2: Changing your Layout and Theme

Click on the Layout button on the menu to choose which layout you want. Choose a theme you want, and then a layout.
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Step 3: Creating Text Boxes

Choose the Text Box tool from the tool bar, then click where you want to begin your text box, and drag to the size you want. You can use all the same formatting tools in a text box that you have in a Google Doc. Click to get the blue editing box around your text, then use the fill tool and the border tool to add interest to your slide.

Step 4: Adding a Slide

On the menu, choose "Slide" "New slide." If you want to change the layout, click on the slide and the layout menu will appear on the tool bar. Make a text box that says "Credits" so that we can put all our links to images and "give credit where credit is due."

Then move to the left side of your window and click the first slide in the slide sorter.

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Step 5: Adding an Image

Check out Step 4 on inserting images in docs. Do you want to frame your picture? Click on the Line Color tool to choose a color, then the Line Thickness tool to change the width of your frame.

Step 5a: Citing Your Source

Click on the second slide. Make a text box under "Credits" and paste the link from your image source.

Click back on the first slide. You are ready to add as many more slides as you would like!

Step 6: Slide Transitions

From the menu, choose "Slide" then "Change Transition." Choose a transition from the drop down menu. Click "Play" to try it out, then "stop" to end. Click on "Apply to all slides." You can also choose to have text boxes and images by clicking and adding an animation.
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Step 7: Changing Sharing Settings

You share Google Slides the same way you share Google Docs, so check Step 6 from the Docs section.

Other Wonderments of Google Slides/Docs

There are lots more ways to be creative with Google Slides and Docs, so here are a few!

Adding shapes: choose the Shape tool from the tool bar: resize it, add color and change border color, width, and style. Then layer by right clicking and choosing "Order" to push back or forward on top of other elements.

Cropping shapes: Double click on the image you put in your slide or doc. Black handles appear, and you can click and drag those to crop your picture. In slides, you can crop to a shape using the Mask Image tool, (a small arrow next to the Crop Image tool.)

Adding Word Art: choose "Insert" then "Word Art" and change font, color, border, and resize on the slide.

Adding video: choose "Insert" "video" and search for a video. If you use YouTube, the system will automatically embed the window to watch it.

See Revision History, Publish to the Web, and Downloading is also possible, just like in a Google Doc!

You are now the proud owner of a Google Slide Presentation!

Important Cyber Safety Note: Removing your account from a public or shared computer

At the beginning we connected to our personal Chrome browser. If we are on a shared computer or public computer, we want to remove our account:

1. Click on the Settings icon in the upper right corner of the window (looks like a stack of pancakes.)

2. Click on the word "Settings" and a new window will open.

3. Scroll down to "People" and mouse over your name. You will see an X next to it. Click on the X and remove yourself.

This cuts the imaginary cord linking the device with your Cloud. It's better than signing out of your account because there is no trace of your account left on the machine.

Thanks for attending my session!

Kellie Lahey

Coldspring-Oakhurst CISD

District Instructional Technology Specialist