SLP Superintendent's Newsletter

Week of December 17, 2018

SUPERINTENDENT PATRICK JENKINS

Congratulations to the Northwest High School Girls Basketball Team for winning this year’s Annual St. Landry Parish Basketball Tournament.


Congratulations to the North Central High School Boys Basketball Team for winning this year’s Annual St. Landry Parish Basketball Tournament.


Also a big thanks to the Opelousas High School Basketball Coaching Staff as well as the Administration and Community Members for putting on a first-class tournament!!! All of our parish basketball programs conducted themselves in a very professional manner. Thank you!!

Quote for the Week

“Trust is the glue of life. It’s the most essential ingredient in effective communication. It’s the foundational principle that holds all relationships.”

Things to review as the semester comes to an end.

  • Grades (Report Card)
    • Review the Pupil Progression Plan (PPP) with all staff before the semester ends
    • Ensure that teachers have enough grades to justify the grade students will get for the nine-week period and semester.
    • Please ensure that each teacher's grades are correct and that you have comments for any “D” or “F” grades JPAMS
    • No incomplete grades on the final report card
    • Please schedule conferences as soon as possible to address any concerns especially Ds or Fs and semester failures. Please ensure that you are discussing Promotion In Jeopardy (PIJ) with parents and documenting all interventions.
    • Discuss with your school cluster dates that report card will be mailed or sent home
    • High School Only - Ensure that all students that have failed for the semester have been identified and scheduled for credit recovery in January. Send Mrs. Cassimere all documentation for enrollment for their online courses.

Updated Documents - Be ready to share these with me and/or Mrs. Angela Cassimere.

  • At the end of the semester be prepared to discuss and present the following to me and/or Mrs. Cassimere:


    • Action Plan for the spring of 2018
    • Attendance Data for students and Teacher
      • See Mr. Robinson or Tricia Thomassee for assistance
    • Discipline Data (see Mr. Robinson for assistance)
      • # of ISS
      • # of OSS
      • Expulsions
      • The primary type of referrals
    • Academic Data
      • High Schools
        • Graduation Rates, Strength of Diploma, etc.
        • Growth to Mastery Data
        • # of Students on track to graduate at the end of 9th grade
        • Be prepared to discuss a specific plan of action for LEAP 2025 areas of concern
        • Subgroup data
        • Accountability Tracker Data updates for 2018-19 (see Mrs. Cassimere for an updated copy, if you don't have it)
          • Data for incoming 10, 11, 12-grade students
          • I will need all freshmen input into the tracker
      • Elementary schools (pk-8)
        • DCAI data
        • # of classes with Carnegie units awarded
        • Students on track (age, academic, etc.) to complete 8th grade and 9th grade
        • # of overage students (2 or more retentions)
        • # of students at Mastery or above on LEAP 2025
        • Growth to Mastery data
        • Classroom at a glance
          • Be prepared to discuss
          • See attached
    • SPED
      • # of students receiving SPED accommodations
      • # of 504 students
      • Sub Group data
    • Physical Plant assessment plan of improvement for the summer
      • Goals
        • Clean, fix or replace water fountains inside your buildings
        • All floors should free on debris and clean daily
        • Floors stripped and Highly polished
        • Grounds clean and manicures
    • Technology Plan
      • Identify technology concerns
      • Identify # of devices on your campus
      • Website
        • Update frequently
        • identity Items to add or delete from the site
        • School Finder information review and update
Classroom at a Glance - Rearview Mirror

Click on the link to download the file.

Classroom Data and Goal Setting Tracker

Click on the link to access the file.

Standards of Performance

Reminders:

  1. Have your staff Review Safe Schools for any incomplete or updated training modules.
  2. if you have any support staff members that need additional training, Safe Schools can provide extra training in the forms of those listed below, to name a few.
  • Nutrition Services
  • Transportation
  • Special Education

Please contact Mrs. Gloria Malbrough if you need assistance.

DIRECTOR OF OPERATIONS - CLAUDIA BLANCHARD

Operations:

Refer to the Christmas Shutdown Checklist and make sure all precautions have been taken and all buildings have been secured for the holiday shutdown. Monitor weather for any necessary adjustments in temperature settings.

Happy Holidays to ALL!!

DIRECTOR OF FINANCE - TRESSA MILLER

Reminders

1. Fixed Assets- revisit the process in the FAS manual for stolen items (Pages 4-6) and complete/submit the necessary forms in a timely manner.

2. Monthly Bookkeeping Reports – should be reviewed by principals monthly, approved and submitted to Angie Marks. Please make sure November 2018 reports have been approved and submitted before leaving for Christmas break.

3. All bookkeeping should be up to date before leaving for Christmas break.

a. When we return we will begin working on vendor 1099s.

b. Please have your bookkeeper review your vendor information.

c. Vendors needing to receive a 1099 should be marked for a 1099 in EPES.

d. All vendor social security numbers should have dashes in them, xxx-xx-xxxx.

e. Please make sure all vendor tax id numbers and addresses are correct in EPES as this is what is pulled to create the 1099s.

f. Also, make sure all payments to vendors have been recorded in EPES as this is pulled to create the 1099s as well.

4. EPES access- Principals and bookkeepers have separate logins to EPES. Please email Angie Marks for help logging into your Principal account if you have not already done so.

5. W-2s will be available on the employee portal on 1/31/19, same as last year.

6. 1095s will be available on the employee portal on 3/4/19, same as last year.

SUPERVISOR OF CHILD WELFARE AND ATTENDANCE JEROME ROBINSON

Reminder: School Health Survey

Please share with principals. As required by state law, the Department monitors and evaluates health, recess, physical activity, and employee training in schools to provide an annual report to the Louisiana Legislature. Participation is critical to providing accurate, high-quality data to the Senate and House Committees on health and welfare. Please have only one person complete the survey by or before December 15. Please note, each school should complete the survey.

LA-15

Starting on Tuesday, October 16, 2018, you will be required to submit a copy of the correspondence/letter that you are using to notify parents when students are in jeopardy of receiving an LA-15 for excessive unexcused absences. The correspondence/letter must be submitted along with the LA-15 form to the Census Department. NOTE: LA-15’s are generated on J-Campus after a student misses five(5) unexcused absences.

SUPERVISOR OF PERSONNEL - MATTHEW SCRUGGINS

Big picture

Important Information Regarding Payroll

Please inform employees of the necessity to review December payroll on the Employee Portal to ensure accuracy. Payroll will be run early next week and should be available for employees to view by Tuesday afternoon.


In the event an employee questions the accuracy of her/his payroll, please direct her/him to contact the payroll department immediately. In the event an employee needs to visit payroll to resolve a payroll matter, please work with that individual to accommodate the need.

Any and all December payroll inquiries must be addressed on or before Thursday morning by 10:00 a.m.

If there are any questions regarding this correspondence, please contact me.

Online Adapted Physical Education Add-on: summer 2019 cohort

Requirements for Certification: (https://www.teachlouisiana.net/Teachers.aspx?PageID=12311128)

1. A Valid Type A, B, C Level 1, 2 or 3 Louisiana certificate in Physical Education (the candidate is responsible for assuring that all requirements (courses and certifications) for Add-on Adapted Physical Education are met and should apply as directed in the link above).

2. Courses offering area as follows: (Lesson Implementation Required at home or nearby school*).

a. Introduction to Physical Education with Handicapped Individuals (Nicholls course HPED 393. Introducing Physical Education for All Children with Disabilities offered summer 2019, WWW format full term).

b. Behavior and Educations Impairment and PE (Nicholls course *HPED 494. Behavior Impairment and Physical Education offered fall 2019, WWW format full term).

c. Chronic Disability and PE (Nicholls course *HPED 495. Chronic Disability and Physical Education, offered spring 2020, WWW format full term).

d. Physical Educator Curriculum for Handicapped Children (Nicholls course HPED 496. The Physical Education Curriculum for All Children with Disabilities, offered summer 2020, WWW format full term).


Steps to enrolling in these courses at Nicholls State:

  • Go to www.nicholls.edu/admission/apply to complete the application for summer 2019. Please complete your personal information and then choose the appropriate application type and major:
  • Graduate School: PSYC/EDUC then Non-Degree Seeking

OR

Undergraduate School: Visitor Status or presently enrolled in HPED see your advisor

SUPERVISOR OF STEAM - THERESE ELLENDER, Ed.D.

Communities that Care Youth Survey (CCYS)

Administrators:

You may have already received materials for your school containing 2018 surveys from the Communities that Care Youth Survey (CCYS). If not, Mr. Boudreaux will dropping them off to you before we break for the holiday. We would like for you to get this information to your English departments ASAP so that they may plan their lesson accordingly.

We are planning to place a notification on the parish website to notify our parents and the community. We hope that each of the schools will include a link on their sites. The week before the survey, we will send out a J-call to all parents.

Find attached a letter for our teachers who will administer the survey, along with a parent notification form. You may also copy and send this form home to parents, but it is not necessary. PLEASE GIVE EACH OF YOUR TEACHERS A COPY OF THE TEACHER LETTER BEFORE THE BREAK SO THAT THEY MAY PREPARE FOR THE LESSON.

It is imperative that we complete and mail the CCYS by FRIDAY, JANUARY 18TH. Project coordinators for each school should be guidance counselors or English department heads and can contact Mr. Brent Boudreaux (337-344-3400) if they have any questions. Surveyors will realize the following:

1. The surveys are for 6th, 8th, 10th, and 12th graders

2. They are anonymous

3. Passive consent notifications (no signature required) will be posted on our website, and should be linked on yours as well.

4. All surveys must be collected (even blanks)

5. Teachers will be notified if a student wishes to opt out, and an alternative lesson must be given.

6. Time is of the essence, so we ask that you complete the surveys January 8 - 10, or 15 - 17

7. Mr. Boudreaux will drop off, and pick up the materials.

Follow the link for more information:

https://picardcenter.louisiana.edu/research/current-projects/communities-care-youth-survey-ccys

We apologize for the delay, but please understand this survey is of the utmost importance for our children and our schools. Thank you very much for your cooperation.

New: PSAT Scores Now Available

PSAT scores are now available to educators through the K-12 reporting portal. Students can access their scores starting today, December 11, via the student online reports portal. Students that take the PSAT 10 or PSAT/NMSQT are eligible for several scholarships. Learn more about scholarship programs and partners on the College Board website

New: 2019 Jump Start Convention

The 2019 Jump Start Convention is scheduled for January 29, 2019, at the Baton Rouge River Center. Registration is open through January 2.

The theme for this year’s convention is “Stronger Pathways. Stronger Credentials. Stronger Future.” Sessions will focus on a variety of topics from building relationships with industry, CTE Leadership Academy, Jump Start scheduling, Jump Start Summers, STEM Pathways, and others.

Supervisor of Instruction, School Choice, & School Improvement - Trina Preston

Reminder: Parent Guides to 2018-2019 Assessments Now Available

Please share with principals, teachers, and families. The following parent guides are now available in the Family Support Toolbox Library to provide families with information on Louisiana’s state assessments:

● Parent Guide to the LEAP 2025 Tests (3-12)

● Parent Guide to the ELPT

● Parent Guide to the LEAP Connect

● Parent Guide to LEAP 360

Translated versions in Spanish, Arabic, and Vietnamese are also available for all guides

Reminder: LEAP 2025 Practice Test Webinar for Teachers/Supervisors

Teachers and supervisors can learn about the best practices for using the practice test in the classroom by accessing the webinar slides and recording, or by joining the final live webinar. DTCs, STCs, and School System Supervisors

● Webinar Date and Time: January 9 at 11:30 a.m

● Webinar Link: https://ldoe.zoom.us/j/993597977

● Webinar Phone Number: 669-900-6833

● Meeting ID#: 993597977


Teachers and Content Supervisors

● Webinar Date and Time: January 9 at 4:00 p.m.

● Webinar Link: https://ldoe.zoom.us/j/175295115

● Webinar Phone Number: 646-876-9923

● Meeting ID#: 175295115


Please contact assessment@la.gov with questions.

Social Studies Practice Test

Although the 2018-2019 practice tests for social studies do not reflect the new social studies test designs, the LEAP 2025 Social Studies Practice Test Guidance will be updated to include recommendations on how to address the design changes, especially in grades 3 and 4.

SUPERVISOR OF PREK PROGRAMS/HEAD START - JUNE INHERN

New: Feedback Survey on 2018 School and Center Finder Results

The Department is committed to providing families with a complete look at school quality and helping them to find the right school or early childhood center for their children through the Louisiana School and Center Finder. To that end, the Department is seeking feedback on the 2018 school report cards and early childhood performance profiles released in the School and Center Finder in order to make improvements to the system in 2019. School system and school leaders should share their feedback by January 11.

INSTRUCTIONAL TECHNOLOGY FACILITATOR/WEBMASTER TRICIA FONTENOT

Editable Compass Observation Form

PERSONNEL FACILITATOR - GLORIA MALBROUGH

Safe School training has been open for those employees who have not completed the Mandatory Training. The site is opened from December 11, 2018- January 31, 2019.

Thank you! Happy Holidays!

PBIS/504 FACILITATOR- TONIA EAGLIN

ASSISTANT SUPERINTENDENT - JOSEPH CASSIMERE

DIRECTOR OF CURRICULUM - ANGELA CASSIMERE

DIRECTOR OF TITLE 1 - SCOTT CHAMPAGNE

SUPERVISOR OF SECONDARY ED - SPENCER ARNAUD

SUPERVISOR OF ELEMENTARY ED – SCOTT MOREAU

TITLE I PARENT AND FAMILY ENGAGEMENT COORDINATOR PAT MASON-GUILLORY

Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.