Video submissions - guidance & tips
Compass: Journal of Learning and Teaching
Guidelines for video contributions
These guidance notes have been created to support the creation of a video case study for Compass: journal of learning and teaching
There are 2 simple steps the submitting author is required to do:
- upload the video into your personal YouTube channel as an unlisted video for review (see footnote a)
- submit the link, as a new submission, to http://tinyurl.com/jeipcvidsubmission
Once reviewed and accepted, it will be added to the journal’s vimeo site, protected by a CC BY-NC-ND creative commons licence and linked to the journal issue (see footnote b).
To support accessibility, you will be required to provide a video transcript that will be published on the journal platform and linked from the video description (see section below).
Video style:
There is no fixed style for the video. It will need to be engaging whilst providing the rationale, background, activities, data, outcomes and evaluations that are detailed in the abstract. It needs to be of good quality with crisp images and clear audio. Importantly, if you are providing data to your audience, you may need to instruct them to pause the video to be able to read it fully.
It is important to consider your audience when creating your video. Think about any assumptions you are making, for example, about an international audience who may need some contextualisation as well as how the video will be viewed. Will it be watched on a computer, mobile device or projected in a classroom?
Video length:
Having a specific word equivalent for video defeats the aim –well made video can be provide complex messages very efficiently in a short time length, depending on production values. The following guidelines are indicative
- Opinion Pieces / Reviews - up to 5 mins with around 3 references
- Case Studies / Project reports - up to10 mins with around 6 references.
- Research Articles - up to 15 mins around 10 references).
Video format:
Please include a title page which shows:
- Title of the case study;
- Author(s)
- Year
- Logos of any associated organisations;
- The phrase’ Published in the Journal of Educational Innovation, Partnership and Change’;
- Please include end reference list page and an end-credit page which may provide further information or additional links;
- Video ratio used by YouTube is 16:9. More information on the best resolution/ratio can be found here (full URL has been provided in case this document is viewed as flat text): https://support.google.com/youtube/answer/6375112?hl=en-GB&ref_topic=2888648;
- If the video is not of a suitable quality, the submitting author will be contacted and advice provided.
How to create a subtitle file?
When you upload your video to your personal YouTube channel for review, you can use YouTube’s built in captioning tool to create your own subtitles. YouTube will attempt to automatically transcribe your video, but it is not without its limitations. There are two easy ways to create high quality subtitles:
- edit the YouTube-generated captions
- if you have an existing script, upload the text, and YouTube will automatically create time-stamped subtitles.
To edit your video use the Video Manager section/ Subtitles/CC header. Select ‘English (Automatic)’, and go through the transcript.
If you have an existing script, select ‘Add new subtitles or CC’, and choose your language (English – UK). Then click ‘Transcribe and auto-sync’. You can paste your script into the box, and click ‘Set timings’. It may take some time to sync the audio to the subtitles, but once complete, you will be able to select the auto-synced subtitles. You are able to edit the captions if the script, and what is said, differ.
Further information can be found at: https://support.google.com/youtube/answer/6373554?hl=en-GB&ref_topic=3014331
As part of your final submission, you will need to include a captions file (normally .sbv or .srt). To download your captions from YouTube, click on the desired captions from your list, which takes you to the edit screen, then click ‘Actions’. You can then download a captions file. Please remember to include this, as we are unable to publish your video without it.
Copyright:
By submitting, your video, as detailed below, the submitting author is confirming that they have all the necessary copyright in place for the video/audio content. The journal does not accept any responsibility for any breaches in copyright as a consequence of a video submission. If the video is found to be in breach of copyright, it will be removed from the journal’s channel and the submitting author(s) notified.
Ethical Approval:
By submitted your video, as detailed below, the submitting author is confirming that they have all the necessary ethical approvals in place for the video content. If a video is found to be in breach of any ethical approvals, it will be removed from the journal’s channel and the submitting author(s) notified.
Video sharing:
Sharing video content is a great way to disseminate research. The journal’s Vimeo Channel will use built-in sharing tools. Video commenting & rating:
Criteria for Review
- The video addresses the stated range and purpose of the journal
- The video will either make an original contribution to the body of research on the subject, or make a real practical contribution to staff-student partnership in learning & teaching / research / educational practices going forward
- The video makes reference to the relevant literature and these are up-to-date
- The video follows the guidelines presented above
- The language used in the video is suitable for publication
- The technical quality (image, audio) is suitable for publication
Peer review guidelines for written and video submission
Submissions are subject to peer review at the discretion of the managing editor. Submissions will be peer reviewed anonymously by at least two referees. Authors will receive feedback and comments following this process and may be asked to amend their work accordingly. The editors reserve the right to make further minor editorial changes for written submission. Final proofs will be sent to authors for approval prior to publication, if there is sufficient time to do so, and must be returned by the stipulated deadline. Major alterations to the text cannot be accepted at that stage.
Further guidance on submission is available on request from the Educational Development Unit, e-mail:ed@gre.ac.uk
Footnotes
(a) Help with setting up Youtube can be viewed at: https://support.google.com/youtube/?hl=en-GB#topic=4355266
(b) This license only allows others to download your video and share it with others if they credit you, but they can’t change it in any way or use it commercially. This will enable us to upload into the journals Vimeo video.
Some example videos can be found below...
Editor: Dr Danielle Tran
Email: d.f.tran@gre.ac.uk
Website: https://journals.gre.ac.uk/index.php/compass/index
Phone: 02083319640