ITS Information
August 2018
Infant Toddler Service (ITS) Files! What's the process?
For any of you that are new - or those of you who have been here forever, the ITS process is one that needs to be re-visited every year! Here is the timeline so you see what is happening before it gets to you. Even if you already know the process, PLEASE read through all the information.
What is the timeline for ITS files?
- 90-115 days before the child's 3rd birthday, ITS sends me their IFSP and information, so we get them in our system.
- At the transition meeting, I give the run down of the evaluation process including information on scheduling hearing and vision, and reviewing paperwork to complete and send out.
- File is reviewed by involved parties and classroom/therapist placement is made.
- Email is sent to you regarding the new evaluation.
- Within 2 weeks you (or psych, depending on your process) schedule an intake meeting with the parents to discuss specifics of the evaluation process.
ITS Files - most common Questions
Wait - you start so far in advance - how come this file only has a month left? How come I didn't get it earlier????
- Usually it is a late referral, or the parent didn't show to the transition conference, or cancelled. Once a visit has been completed, the typical turnaround to get the file to you is usually about one week.
His birthday is so far away - Do I have to eval right NOW? Or should I wait.
- Usually, the answer is to do it now. Remember that there are HUGE fines if we don't get everything turned in by the 3rd birthday. The state doesn't care if there was an emergency and the meeting couldn't be completed. All they care about is the date everything is completed.
And, Some General Info & Reminders
- Parents often ask where the child will be evaluated. My standard response is: We try to stay as close to the home school as possible, but sometimes, due to classroom caseloads or child care location, this can change. I also let them know that it is not my decision on where they go.
- I will NEVER discuss or talk about what services the child will be receiving. That is pre-determination, because we have not yet evaluated the child.
- Areas recommended for evaluation are based off of current information given by parents and ITS.
- Read the purple sheet that I include! It has current info provided by parents and service providers as well as my observations, if available. If there is a question or you want expansion on anything, please call or email me.
- If you are starting services for a child BEFORE their 3rd Birthday, notify the family service coordinator
- It is best practice to invite the family service provider to the eligibility meeting.
- If you are struggling to get a hold of a parent, please reach out to me and I will work on it from my end.
- Ask the parent at the intake meeting if they have completed the paperwork I gave them. If they haven't, give them copies to complete (0-3 aeps).
- Please ask the parent at the intake meeting if they have scheduled hearing and vision. If they haven't, call HLC (780-7415) while they are there and schedule it.
- You should ONLY be using the 0-3 AEPS for these ITS evaluations.
Having an issue, or have any questions? Email Melissa Thomas at HMC
Melissa Thomas
ITS Transition Liaison
Email: mthomashlc@olatheschools.org
Location: 14030 S Blackbob Rd, Olathe, KS, United States
Phone: 913-780-7015