FSMC Updates
For Districts with Food Service Management Companies
Visit the Food Service Management Company page of Square Meals for additional information, updates, webinar recordings, and documents related to FSMC contracts.
If there are other district staff who may benefit from this information, please forward this email appropriately.
TDA Webinars
FSMC RFP and Renewal: Documents and Process
Date: Tuesday, August 22, 2023
Time: 10:00 - 11:30am
Zoom Registration Link: https://us02web.zoom.us/webinar/register/WN_a8N0KQrYQd6zk4XSkKRTrQ
FSMC RFP and Renewal: Documents and Process
Date: Wednesday, September 13, 2023
Time: 10:00 - 11:30am
Zoom Registration Link: https://us02web.zoom.us/webinar/register/WN_pkTh_Yj7QEue9XF3f_PRsA
FSMC RFP, Evaluation, and Renewal Process
Date: Wednesday, January 17, 2024
Time: 10:00 - 11:30am
Zoom Registration Link: https://us02web.zoom.us/webinar/register/WN_CsruHqpGSXqhOvxHcIhcug
These webinars are for CE participation only to learn about the RFP, renewal documents, and the process. Registration is required. After registering, you will receive a confirmation email containing information about joining the webinar. FSMC staff cannot be in attendance, as this would be an unfair advantage during the process. If TDA becomes aware of FSMC participation, they will be removed from the webinar.
FSMC Contract Management Reminders
- Complete the FSMC Contract Review Form quarterly, using the most recent version (posted here)
- USDA Foods Reconciliation - CE must manage balances for each type of USDA Foods (Processing, Direct Delivery, DoD) with USDA Foods credits on FSMC invoices, and ensure CN is receiving all credits, rebates, and discounts monthly.
- Ensure accurate billing prior to paying FSMC invoice
- Check Meal Equivalency calculation for Non-Program Revenue. The Meal Equivalency Factor for 23-24 is $4.44, regardless of the factor listed in original RFP/contract.
- Complete other program requirements, including onsite monitoring of all sites.
- View the FSMC Frequently Asked Questions regularly for important updates related to your FSMC contract.
Important Dates for Renewals and Rebids
- September 1, 2023: RFP & Renewal process opens. Contract documents will be available.
- December 1, 2023: All new contracts (RFP) must be submitted to TDA for approval to publish.
- February 1, 2024: Renewal documents must be submitted to TDA for approval.
- February 15, 2024: TDA deadline to approve new contracts for publishing.
- April 1, 2024: New contract selections must be submitted to TDA for approval to award/execute.
- May 1, 2024: TDA deadline to approve all FSMC new contracts and renewal submissions.
- June 21, 2024: New contracts and renewals must be signed/executed and submitted to TDA.
Don't hesitate to contact us if you have any questions!
If you would like us to work with you face-to-face at your campuses this year, we are happy to make a visit! Contact one of us (below) to schedule a day and time.
Tricia Hays
Region 17 ESC
Email: thays@esc17.net
Website: https://www.esc17.net/page/fs.home
Location: 1111 West Loop 289, Lubbock, TX, USA
Phone: 806-281-5835
Katherine Artho
Region 17 ESC
Email: kartho@esc17.net
Website: esc17.net/page/fs.home
Location: 1111 West Loop 289, Lubbock, TX, USA
Phone: 806-281-5809
Tarrah Moreno
Region 17 ESC
Email: tamoreno@esc17.net
Website: https://www.esc17.net/page/fs.home
Location: 1111 West Loop 289, Lubbock, TX, USA
Phone: 806-281-5811
Sandra Ramos
Region 17 ESC
Email: sramos@esc17.net
Location: 1111 West Loop 289, Lubbock, TX, USA
Phone: 806-281-5707