MACUL Conference Speaker News
Updates and Information for Conference Speakers
We Are Getting Closer!
If you have any questions, please email me at speakerchair@macul.org
Tammy Maginity
Speaker Coordinator
Odds and Ends - Please make sure you have done these items
Register- If you have not registered, please do that as soon as possible. Emails were sent to all speakers with directions on how to register. It would have come from speakerchair@macul.org.
Primary Speakers pay $35 for the conference
Secondary Speakers pay full price for the conference
Workshops, posters, and featured sessions vary. Please refer to directions emailed to you
Check the schedule and make sure what it says and what you have match at https://2021maculconference.sched.com
Fill out these forms
- We need a primary phone number and email contact for each session. Fill out this form This will be used by the MACUL moderator for your session. We want to be able to connect with you if you are having issues. NOTE: Your Moderator will contact you prior to the conference via email.
- Recording Consent or Refusal for session. Fill out this form We are letting attendees have access to recordings for period of time after the Conference.
The Three Main Sites- Which is Which?
General Conference Sitehttps://maculconference.org/- This site is aimed at people that are not already attending or know about the conference. This is where people can get general information and register for the Event. | Conference Schedule Sitehttps://2021maculconference.sched.com/ This site is the "Pre" Conference site. This is where prospective attendees can view the sessions and where registered attendees can build a schedule to guide them during the Conference. As a Speaker you can create your profile and upload resources for your prospective audience. NOTE: This site is not directly linked to the actual conference site. It can be a guide but it does not take the user directly to the live event. | Hopin Virtual Platform Site https://hopin.com/ - This is the actual site/platform where the conference will take place. When you log in, there will be a reception area that tells you what is going on, what is coming up, and you can visit the Expo Hall. |
General Conference Site
https://maculconference.org/- This site is aimed at people that are not already attending or know about the conference. This is where people can get general information and register for the Event.
Conference Schedule Site
https://2021maculconference.sched.com/ This site is the "Pre" Conference site. This is where prospective attendees can view the sessions and where registered attendees can build a schedule to guide them during the Conference. As a Speaker you can create your profile and upload resources for your prospective audience.
NOTE: This site is not directly linked to the actual conference site. It can be a guide but it does not take the user directly to the live event.
Hopin Virtual Platform Site
Use the #MACUL21 Hashtag to Promote Your Sessions and the Conference!
Provide Information and Resources for Your Session to Prospective Attendees Using Sched
Login to Sched and put in profile info and any resources you want to make available prior to the conference. https://2021maculconference.sched.com
Log in with your Sched account or create one. Use the same email address that this information was sent too.
On the MACUL Conference SCHED home page you will find a Speakers tab, please click it and it will take you to a page with speaker profiles that have been created for you.
Clicking on your profile takes you to your sessions complete with time, room location, co-presenters, etc.
If you don’t see the speaker functions, you may have duplicate accounts. Please email me at speakerchair@macul.org and I can merge those accounts.
You can add files & presentations to your sessions. Attendees will be able to download these on your event’s website and mobile app. Files can be any type, and have a maximum file size of 50MB. The file name is visible, so make sure to name the file something clear and readable.
Click “Manage & promote your sessions”;
Go to Add Presentation, select a file and click “Upload.”
Preparing for the Event - Everything you need to know about Hopin
Here is a video made by Ann Smart as a Guide to Hopin for Speakers:
We had two training sessions for speakers on March 3rd and 4th. It was an opportunity to come into the Hopin Site and learn the ropes. Here is a link to one of the recordings and a link to the chat. This is raw video and not "pretty". If you did not attend one of these events, watch this recording. If you did attend, you can use it as a review.
Training Video: March 4th Training Video
Copy of Chat: Chat Sheet
Here is a list of resources for Hopin that may help:
https://support.hopin.to/en/articles/4684794-how-to-use-youtube-sharing-in-sessions
https://support.hopin.to/en/articles/3945028-sharing-your-powerpoint
https://support.hopin.to/en/articles/4277212-sharing-audio-from-any-third-party-app
Accepting the Hopin Invitation and a Checklist for Speaking Virtually
Video for Accepting the Invitation
Checklist for Speaking Virtually - Make sure you are ready for anything!
Important Session Timeline and Process
Important Session TIming Information:
- All sessions will open in Hopin at the :55 mark of the hour or 5 minutes prior to the session start time. That gives you 5 minutes to get situated
- The session will begin at the top of the hour
- You have 50 minutes to present
- 5 minutes for questions
- The session will end at the :55 mark. It will cut off at that time.
- Example: If your session starts at 8:00AM. You will be able to get into your room at 7:55. The session will begin at 8:00AM. You will present until 8:50AM. You have 5 minutes for questions. The room will close at 8:55
- We will have a slide for you to use at the end of your session.