BUSINESS DEPARTMENT
10-18-19
Travel and Conference Reminders
Þ Travel and Conference Requests must be submitted at least 30 days in advance.
Þ Please remember to ask for a receipt/folio from the hotel upon checkout.
Þ The district credit card should only be used to hold a reservation, and an advance payment should be sent to the hotel to minimize issues at check in. In the event that a hotel does not accept purchase orders or payments by check, the District will pay for the hotel room using a District Credit Card.
Staff Handbook Excerpt Regarding the District Credit Card.
Please Note: Because hotels typically fill up quickly for most conferences, it is essential that the planning for the accommodations is done at least 4 weeks ahead of the travel.
For any late reservations, employees are allowed to use their own personal credit cards to book hotels or pay for airfare tickets and seek reimbursement upon returning from their trip. In these cases, applicable reimbursement rates apply and are subject to this policy. It is the responsibility of the individual to ensure he/she understands what can or cannot be reimbursed. Original and itemized receipts are required for any reimbursement claim. Any claim submitted with missing information or receipts will not be processed.
Important Updates
Meal Per Diem Rates
Breakfast $18.00
Lunch $19.00
Dinner $34.00
New Lodging Rates
Hotel Maximum:
$156.00 per person
Business Department
Email: vlujan@soledad.k12.ca.us
Website: http://soledadusd.org/departments/business-office/
Phone: 831-678-0786
Account Payable Reminders
Please send Vendor invoices /packing slips :
A-M to Rosie Navarro
N-Z to Daisy Alcala
Please be remember to send in your Amazon packing slips in as soon as you receive them. The district has a fixed credit limit and payment delays may cause other orders to be placed on hold