ESOL Newsletter

December 2019

In This Month's Newsletter


  • Testing Window
  • Training Dates
  • WIDA Newsletter


  • Schedules
  • Waivers
  • EL Update Form
  • Year at a Glance Checklist
  • Elementary/Itinerant Mileage
  • ESOL Curricula Pilot
Upcoming Professional Learning Opportunities
  • Required Elementary Meetings
  • New Teacher Series

Upcoming Student and Family Opportunities
Cheers from the ESOL Office
Additional Information, Resources and Opportunities


It's that time of year again!

WIDA Testing Window

Initial: January 8 – February 11, 2020.

Make-up: February 12 – 26, 2020

WIDA Training: New teachers at both elementary and secondary levels will attend a WIDA training on ONE of the dates/times below.

*Registration is OPEN!*


ESOL Welcome Center, 3637 Offutt Road, Randallstown, MD 21133


Monday, December 9th from 9:00 – 12:00

Monday, December 9th from 1:00 – 4:00

Wednesday, December 11th from 1:00 – 4:00

There will be an additional training for Family School Liaisons and Resource Teachers on

Thursday, December 12, 2019 from 9:00 -12:00.

NOTE: The first two hours will be general WIDA Access administration, and the last hour will be specifically for elementary teachers as it will cover the Kindergarten administration.

Returning teachers at both elementary and secondary levels should visit and select the “WIDA Secure Portal” to access the quizzes appropriate to the levels you will be assessing. Only take the quizzes for the levels you will assess. You must receive an 80% on each quiz. If you do not receive an 80%, you must review the module and re-take the quiz.

Please submit your training certificate to your STC and to the WIDA Schoology Course.

Please see the WIDA Newsletter for further information.



At this point, all schedules have been reviewed and approved by the ESOL Office. If there is a need to change your schedules for any reason, please contact Felicia or Janet for pre-approval before making any changes.

*You do not need to get approval to add or remove student from a group due to enrollment.

Elementary Waivers

Please do not provide parents with the ESOL Waiver form until a member of staff from the Office of ESOL has spoken with them. Once this has taken place and a decision has been reached, you will be informed of the outcome.

New Secondary ESOL Mid-Year Waiver Process

All families whose children qualify for ESOL services have the right to waive services if they feel this is the in best interest of the child.

As has been the practice, if a family elects to waive services at time of enrollment, the family must indicate “No” on the Parent Notification Letter and sign a Refusal of Services Form. This will be completed at the Welcome Center for new entrants in Grades 1-12 or at the school for new entrants in Kindergarten. For new entrants transferring from a different Maryland public school system, who do not enroll at the Welcome Center, please contact Anny Hoge-Franz at the ESOL Office (443-809-9640) to facilitate this process.

Starting in November, the following is the new process for mid-year waivers in BCPS for secondary students whose home school is not the ESOL center that they are attending:

1. When a family requests a potential waiver, a meeting is planned with the family to discuss ESOL services. The meeting will take place at the ESOL center and will be arranged by the ESOL Department Chair at the middle school level or the ESOL Counselor at the high school level. The following people should be invited to the meeting:

  • Parent or guardian
  • Designated representative from the ESOL Center (sending school)
  • Designated representative from the non-ESOL Center (receiving school). Requests should be sent to the Guidance Chair.
  • ESOL Specialist or ESOL Resource Teacher. Requests should be sent to Anny Hoge- Franz.

2. If a family decides to waive services, the Waiver Form and the Refusal of Services form will be completed at the meeting and an appointment will be scheduled for enrollment at the receiving school. Copies of the documentation must be sent to the Office of ESOL, so that they correct designation can be made in the Student Information System.

Questions regarding this information should be directed Anny Hoge-Franz.

EL Update Form

When students come to the school directly from another Maryland school system, they are not required to go to the Welcome Center for testing. Please ensure that you complete the 2019/20 EL Update Form.

Upcoming Professional Opportunities

Year at a Glance

Elementary teachers, please find a cheat sheet to help you stay on top of paperwork for your students. Secondary DCs, feel free to refer to this sheet too, but bear in mind that some information does not pertain to the secondary program.

Elementary/Itinerant Teachers' Mileage

As always, please send your completed monthly mileage forms to: Office of ESOL, Jefferson Building, 105 W. Chesapeake Ave, Towson, MD 21204. Click here for information.


The following courses will be piloted this year:

  • HS ESOL 2
  • HS ESOL 5
  • MS ESOL 2
  • MS ESOL Literacy for ESOL Learners
  • HS American Culture
If you are interested in piloting any of these, please contact Ilona.

REQUIRED Elementary ESOL Teacher Meeting

Elementary ESOL teachers will collaborate on curriculum and procedures. There are two sessions to choose from:

  • 12/16 AM Session: 8:30 - 11:30 at Loyola Graduate Center Timonium
  • 12/16 PM Session: 12:30 - 3:30 at Loyola Graduate Center Timonium

**You MUST register for this meeting with your school's Reading Specialist!**

Please sign up for one of the above sessions in the online registration system under workshops.

New Teacher Series

There will be an elementary and a secondary new teacher series for teachers new to teaching and new to ESOL. These dates are now in the online registration system under workshops and provided by the Office of Organizational Effectiveness:

Elementary Dates: 12/12, 01/09, 2/13, 3/12, 4/16

Thursdays from 4:30 - 6:30 pm at the *ESOL Welcome Center at 3637 Offutt Rd. Randallstown

Secondary Dates: The meeting originally scheduled for 12/12* has been CANCELLED, Please plan to attend the next ones on 02/06, 03/26

4:00 - 6:00 pm at Greenwood Building E, Rm 123

Upcoming Student and Family Opportunities

Family Literacy Programs

Please find the English brochures here and the Spanish translations here with registration dates and locations for CCBC’s ESOL Family Literacy Program’s Winter session. Please send them home with your ELs this month to help promote this valuable educational opportunity for families.

Arab Cultural Immersion Experience for Educators

The Arab Cultural Immersion Experience on December 11th is designed for educators to both experience and understand the Arabia first hand; and thus enable educators to expose students to understanding the countries, people and cultures of the Arab World. Please see the attached flyer for more information.

Cheers from the ESOL Office

Click on the padlet below to show appreciation to your colleagues.
Double click on the padlet wall to share some kind words!

Cheers 2019/20

Additional Information, Resources and Opportunities

Click on the photos below for support for both ESOL and classroom teachers.


This space is dedicated to displaying examples of how you are implementing the ESOL curricula. The office and your colleagues would like to see what your students are creating as part of their authentic tasks. Share your successes.

Submit samples of student work to Felicia for display in our newsletter. Be sure to include a short write-up of how your students are using academic language to reach the authentic task.

As we continue to use our students' assets to increase academic achievement, continue to tweet out your students' successes using the hashtag #ELsCan.