May 5: ACT NOW:

Receive Pandemic EBT (P-EBT) Card

Dear Caregivers - please review this message from USDA related to student meals:

On March 18, 2020, Congress passed the Families First Coronavirus Response Act (Families First Act). This action created funding through the USDA to provide relief to many families across the nation struggling with the economic disruptions caused by the COVID-19 public health emergency. West Virginia is now approved for the new Pandemic Electronic Benefits Transfer (P-EBT) program.

Why is this important?

This program will provide financial assistance for buying groceries for the families of students who receive a free or reduced lunch at school.

How do I know I qualify?

All eligible households will receive a notification letter from the West Virginia Department of Health and Human resources.

What is P-EBT?

West Virginia Department of Education, working in collaboration with the West Virginia Department of Health and Human Resources, requested the Pandemic Electronic Benefits program (P-EBT) program for West Virginia families to use due to the COVID-19 school closure. The P-EBT program provides a benefit on an EBT card to West Virginia families whose children have received a free and reduced lunch at school.

How much will I receive?

Families with children eligible for free or reduced-price meals at schools that have closed due to a pandemic will receive a preloaded EBT card in the mail for every eligible child. The amount is based on the value of school lunch and breakfast and is dependent on the date when free or reduced-price benefits were approved. For example, new households that are approved in May will only receive benefits from the approval date through May 29, 2020. Please note that those with approved applications prior to the COVID-19 emergency closing will receive benefits only for those dates determined by Congress and USDA during March, April, and May.

Who is eligible for P-EBT?

All families with one or more children in their household who receive free and reduced lunch at school are eligible for P-EBT. Due to school closures caused by the COVID-19 pandemic, these households are now eligible to receive a benefit on a preloaded EBT card to help them buy their student's food.

What if my child previously did not receive free or reduced-price meals – but due to a change in circumstances, I believe we would now qualify?

If your child does not attend a CEP school, but you believe a change in your circumstances now qualifies you for free or reduced-price school meals, please complete a meal benefit application by visiting School Café.

Where may I use the card?

The cards can be used anywhere SNAP EBT is used.

What if my family has moved recently?

WVDHHR is utilizing the address indicated in the West Virginia Department of Education files for public school children. If the address you currently have on file at your child's school is no longer correct, the undelivered EBT card may be returned. If you need to submit a change of address to BCS, please call (304)267-3510 ext. 13259 and leave a voicemail.

When does this happen?

P-EBT eligible families not already enrolled in SNAP will be mailed a new EBT card in the coming weeks. Families who receive a new EBT card will first receive a letter from DHHR in the mail explaining how to activate and use their card.

What if I already receive SNAP?

Families that already receive SNAP and have students eligible for this benefit will receive this benefit preloaded on to their current card in the next few weeks.

How may I opt out?

If you wish to opt-out, you need to call 1-844-657-6427 and speak to a representative – or complete the form at this link by May 8, 2020. Your child/ren will be removed from the list, and you will not receive any further communication.


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Patrick K. Murphy

Superintendent, Berkeley County Schools

*Please note, past meal balance is still the responsibility of the student's caregiver. Payments can be made and applied to a student account at http://schoolcafe.com/.
If at any time your situation changes, you may contact the board office or update your meal pricing application in School Café.

This communication contains the most current information available at this time: May 5, 2020 at 5:00pm.

*This institution is an equal opportunity provider.*

Berkeley County Schools

Berkeley County Schools, now 19,600 students strong, and growing, boasts a diverse population recognized statewide for great success in academics, the arts and athletics.

This newsletter is a publication of the Berkeley County Schools' Communications Office.