Student Support Services Department

Roadmap - Week of 12/03/18-12/07/18

IDVA Mission - Building a community of engaged learners.

IDVA Vision - Empowering every student to learn at high level.

SSS Department Group Agreements

  • We will be intentional in our collaborative work with school community members to address students' academic needs.
  • We will proactively identify and support students' individual needs and accomplishments.

SSS Department Kudos!

If you have kudos to share about you or a colleague, send them to Alex.


Congratulations to Lisa for being selected to serve as the SSS Dept representative on the IDVA PD Committee!

Keep representing, Lisa!


Another shout out from a K12 ops person was given to the Counselors and Advisors for our completed, customized grad plans!

Nice work, Counselors and Advisors!


SSS Department Trivia

Week 13 Trivia Results!


"I've been exploring my artistic side in a Bollywood dance class over the last few months. It's been great fun. I'm ready to try Flamenco next. Olé!

It is Lisa Stein!

FIVE of you got it correct: Pam, Kelly, Colleen, Bev, and Mark!

Bev closed in on you, Tree! You are both tied in first place!


Tree = 5

Bev = 5

Lisa = 3

Debbie = 3

Jessica = 3

Kelly = 3

Colleen = 3

Pam = 3

Jennifer E = 2

Mark = 2

Deslynn = 1

Jennifer B = 1

A few words and pictures from Lisa!

This summer I saw an advertisement for a Beginner Bollywood dance class. I’m not sure what compelled me to check it out, but I did and was quickly hooked. Bollywood is a fusion of Indian folk dance and modern dances like R&B and hip hop. There are no defined rules like classical dance styles. The music is usually upbeat and the costumes very vibrant. For a time, I was the only non-Indian in our class, a bit of a novelty, I think. The Indian women welcomed me warmly and shared their love of dance and their beautiful culture. It was a wonderful, rewarding experience on a personal level and very challenging for the beginner dancer that I am. The photos I am sharing are from our final dance performance a few weeks ago. We performed in front of a few hundred people as a fundraiser to build homes for homeless people in India. It was both terrifying and thrilling! :) This experience taught me that when we take a chance and open ourselves to new experiences, magic can happen.

This year's first Trivia Winners will be crowned at F2F PD in December!

SSS Dept Trivia facts

If you have other ideas, feel free to add them, too! Share something about you that your colleagues may not know and you would feel comfortable with them knowing. We will include this as a question in a future roadmap.

Weekly Calendar, 12/03-12/07

Monday 12/03:
  • 6-12 assembly, 3:30 pm MST (see OLS link)

Tuesday 12/04:

  • 27 days remaining of 2018!

Wednesday 12/05:

  • SSS Dept. Face to Face meeting in Meridian

Thursday 12/06:

  • SSS Dept. Face to Face meeting in Meridian

    Friday 12/07:

    • National Pearl Harbor Remembrance Day (Pearl Harbor was attached on 12/7/1941)

    Departmental & School Updates

    Remember: Prior to submitting a WD form...

    Prior to withdrawing a student, all teachers (and counselor/advisor) associated with the student need to be informed.

    Pre-Work for F2F Department Meeting - Action Required

    1) Watch this 3-min. recording:

    2) Reflecting on the ideas in the recording, answer the following questions the best you can. Be thorough.
    • Using the cliff analogy, at which level of prevention are you spending most of your time? Why do you think that?
    • At which level of prevention do you think you SHOULD be spending most of your time? Why?
    • As a Student Support Services Department, what do you think is the optimal distribution of support at each level (e.g. 33% at each level)? Why?

    3) Write/type out your answers to the above questions and bring with you to our meetings.

    Tenative F2F Agenda for SSS Dept. Meetings

    Confidential Student Issue Records

    At times our staff learns of confidential student issues. Oftentimes, these issues will affect a student’s learning, and it is important for involved staff to be made aware. Our process in these cases will be for the administrator to obtain parent permission to share with involved staff and then send an email to or hold a brief phone conference with those staff members to inform them of the situation.

    We are obligated to ensure student privacy and follow all FERPA regulations, so it is not permissible to enter details regarding these situations in Total View notes where present and future involved staff can view them. Sometimes it may be beneficial to the student for involved staff to be made aware of an issue that occurred in the past. To accommodate this need, our process will be for the administrator to document the issue in a Word document and add an administrative password. The document will be attached to a TVS note titled “Confidential Student Issue” and will include text stating, “Confidential student issue – contact Head of School if you think you may need further information.” If you find one of your students is experiencing an issue, you can search TVS notes for possible past issues. If you find a note like this, contact the Head of School and describe your concerns. The HOS will review the documentation and determine if the information is relevant and should be shared.

    Attention Counselors and Advisors - Review Required

    As you all know, we have the master calendar of topics we should be addressing each month, as supported by our student needs assessment data.

    Please review the calendar and ensure past months reflect items completed, adding and removing as necessary.

    Moreover, moving forward, I am going to start posting the current month's goals. You'll need to ensure you are supporting these areas in the appropriate timeframes. Follow up on task completion will occur during targeting meetings with both Alex and Jessica.

    Please let Alex or Jessica know if you have any questions.



    Qtr 2 Staff Connect meeting recording

    If you came in late, missed the meeting, or would like to review, here is the recording link.

    K12 Updates

    K12 app soon to allow access to student course info

    Reoccuring/Reference Info

    This section will be used for reoccurring/repeated info from previous weeks that may be needed for later reference.

    Mark your calendars - December F2F Events

    December 14

    Past SSS Dept. Roadmaps

    Week of 11/26-11/30:

    Week of 11/16-11/23:

    Week of 11/12-11/16:

    Week of 11/5-11/9:

    Week of 10/29-11/2:

    Week of 10/22-10/26:

    Week of 10/15-10/19:

    Week of 10/8-10/12:

    Week of 10/1-10/5:

    Week of 9/24-9/28:

    Week of 9/17-9/2:

    Week of 9/10-9/14:

    Week of 9/3-9/7:

    Check out our IDVA Exhaustive Communication Goal Smore

    Remember, our goal is exhaustive communication.

    BOOKMARK THIS LINK: Family Information Change Survey

    To update address, phone numbers, etc. for students, please use this link. **All LG/LC changes go directly to Andrea Hampton (

    Roadmap Feedback

    If you have feedback on how to make this roadmap better (content, format, etc.), please give feedback.