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Dear FPS Staff:

The following questions have been gathered by your building principals. These questions are unbelievably helpful for us as a district; you help us clarify issues and address matters we may not have considered, or at the very least not thought to communicate. This document will remain a work in progress; a number of your questions are still awaiting responses for appropriate individuals who have had to allocate their time elsewhere to ensure the school year can begin successfully. Please be patient, but please keep the questions coming! You can email me directly or ask you building principal, and they, in turn, can delegate the question(s) to the appropriate individual if they don't know the answer.

I cannot thank you enough as we work through these challenges together as a united FPS!

Inna London

Assistant Superintendent for Human Resources

The following have been edited on 9/10/2020.

Who is the building based COVID leader?

Cameron - Michelle Melick

Walsh - James Bergeron

FHS - Mark McGillivray

Thayer - Lauren Carreiro

Potter Road - Michelle da Costa

Hemenway - Liz Simon

Barbieri - Cristina Sandza-Donavan

King - Jennifer Herring

Wilson - Darlene Pugnalia

Fuller - Mike Stevens

Stapleton - Brenda Maurao

McCarthy - Cynthia Page

Dunning - Michele Schecter

Brophy - Caitlin Long

BLOCKS - Rosario Alvarez

Adult ESL- Kevin O’Connor

Looking for confirmation- are teachers non-essential or essential?

Non-essential as of now.

Will extra cleaning and disinfecting supplies be provided for our classrooms and common use areas like copy machines?


Will the building be open during professional development days for teachers to work?


Can we come and go as we please (of course signing in) or do we need to be in by 8 or a different given time?

All employees are expected to work their contractual hours. Employees may leave the building during prep periods and lunch but should sign in and out for safety reasons in case of an emergency.

What are the procedures and expectations if/when teachers need a personal or sick day during remote teaching?

The same procedures and expectations follow. Please call your supervisor, follow up with putting your time in Time and Attendance (formerly Aesop), and your supervisor will arrange for coverage.

What time will the building be open until each day?

We are planning to return to regular shifts on 9/14, but until then buildings close at 3:30 .

The expectation is that Special Education (and related services) will do face-to-face testing in person starting on September 16th. When will we have access to all the necessary PPE? (i.e. clear masks, gowns, face shields, plexiglass sneeze guards) Also, will there be controlled/sanitized testing spaces or will we be in our offices/classrooms?

Testing will begin on 9/16 and at that time all necessary PPE will be provided. If your office space and classroom space was large enough to test, those spaces remain. This is best as the staff will have their own space to test that does not overlap with other staff. In some schools, additional testing spaces were identified and can be signed out.

Is there a schedule for specific classroom staff to go on a specific day for cleanout?

There is not. If you do not feel comfortable, please make individual arrangements with your building principal.

If we cannot clean out all of our materials today, will there be more time another day?

Yes. Please make individual arrangements with your building principal.

Prior to going back to school with the hybrid model (assuming this happens) will we be given clear expectations about how and when our classrooms need to be set up?


Just to clarify- we can go into the building to clear out classrooms anytime during these DESE PD days that the schedule allows without notifying anyone in advance (provided we sign in and out) but once the remote learning begins we need to notify admin by the Friday before?

If you need additional time to clear out your classroom, please make individual arrangements with your building principal.

Are we going to receive training on how to use Clever?

You will receive training on 9/2. It is in the document for workshops. Here is the link

I am confused like everyone else. I am hoping you have some answers to my questions about self-paced classes. I started UDL for remote learning and I need the book UDL In The Cloud. Can I stop by today and pick it up? I also noticed that September 9th the dese day is UDL for remote learning. Do I need to wait for this day until I start the UDL class?

You can start the class at any point. You do not need to wait until 9/9 to begin the course. The books have been delivered to your schools. Please arrange pick up with your building principal.

Re: Unit S. To whom they inform if they want to work remotely or in the office. Can they just tell me or do they have to inform H.R.?

They can let their supervisor know the days when they need to telework.

Re: Unit S. They asked for clarification on this quote: "All Unit S members who possess a proficiency in a foreign language will be available to provide interpretation services and occasional translation services such as brief parent communications, as a component of their job as needed by the Department, performed during the work day. This is not intended to replace the formal translation process led by the FPS Translation & Interpreting Services Department. The above noted duties and responsibilities shall be done with no additional compensation, even though the CBA may provide otherwise. " Since all of us at PIC speak at least a second language, they want to know if this means that PIC is to translate for any school/department that asks for translation.

If needed, they can be called on to assist with translations if needed. We will try to utilize in-building/dept help first of course.

Is it a requirement for all staff members to have cameras on during all meetings and all class sessions? We have been asked what the "procedure for cameras being on is."

Yes, staff are expected to have their cameras on during all meetings and class sessions. The goal is to simulate a regular working environment and nothing replaces seeing someone’s face to say “yes, I am engaged.”

If the secretarial/office staff are six feet apart and no one else is in office, can they take off their masks?

No. Unless you are alone in your office or classroom (not cubicle!), you should not take off your mask indoors.

Unit T part-timers want to know how they’re supposed to finish afternoon training for Google Classroom.

Unit T members who work part time are expected to work their regular work hours.

Will there be a K orientation on Day 1?

Although there is not a formal Kindergarten Orientation on Day one teachers will work to welcome students and families on Day One and will spend considerable time helping them adjust to this new model of learning over the coming weeks.

Unit T teachers are confused as to what time they’re clocking in remotely.

All Unit T paraprofessionals are expected to clock in “at the start of the morning bell” and clock out at the end of the day “with the last bell”. During remote, paras are working bell-to-bell.

Staff are very confused about who comes back and when. We know the dates but not the exact teachers that should return on the different dates. Can a document be provided that explicitly states who comes back when?

All SPED-related providers (SPED Teachers, SLPs, OTs, Psychologists, etc.), who engage in SPED testing, will need to be available to return effective 9/16 to engage in testing. SPED educators, classroom teachers, paraprofessionals, and specialists servicing students with severe SPED needs (Autism Program and Multiple Disabilities Program) in Blocks, Barbieri, Brophy, Dunning, King, Cameron, Fuller and FHS are anticipated to return on 10/5. All staff - Unit A and Unit T - who will have to attend to students identified as “high needs” have an anticipated return date of 10/26. Hybrid is anticipated to begin on 11/5, which is when all remaining staff are due to return. All of Unit S is expected to return on 10/26 but may need to return earlier as deemed by the principal if duties cannot be performed remotely.

Will Unit T personnel be getting Chromebooks? If so, what is the process for that?

All Unit T members were offered a chromebook in the Spring of 2020. We delivered chromebooks for use by Unit T members at elementary schools on Tuesday.

Is there a plan for STEAM for K-2?

The pacing guides at each grade level have been revised to align Social Studies and Science units to Math and Literacy units where appropriate. This will allow teachers to leverage a STEAM approach that includes transdisciplinary and interdisciplinary instruction.

Will there be BAS materials online available?

BAS materials will not be made available online. Literacy Coaches will work to refine the formative assessments used to ensure that we are utilizing them for instructionally meaningful and authentic planning opportunities.

Will Classroom Google Meets be open the ENTIRE day?

According to Google, Meeting participants can’t rejoin nicknamed meetings once the final participant has left. This means if the instructor is the last person to leave a nicknamed meeting, students can’t join later without the instructor present. (To create a nicknamed meeting, generate the meeting through the Google Meets app and not your calendar)

Should we distribute UDL books to staff interested in taking the course?

We purchased enough books for all teachers, coaches, and classroom-based paraprofessionals. Those books have been shipped to your schools and can be distributed now.

Do all teachers need a Google classroom or can we use our Weebly?

Teachers need to use Google Classroom or Canvas. Weebly is not an option.

Do Specialists take attendance?

At the secondary level, each teacher will take attendance for each class that meets that day. In elementary specialists will not need to take attendance as teachers will take attendance in morning meeting, the literacy block and the math block to capture a student’s experience.

When will the new Google tools become available?

From the Director of Technology: if they mean breakout rooms, we're waiting to hear from Google. I reached out to other tech directors but folks don't know yet. We know we will have it by Sept. 30.

Will students be required to have their cameras on during remote classes?

Yes, but if students resist it is important to determine the root of the issue. Students may be embarrassed by their circumstances. Please work with students compassionately to determine alternative means to participate in class if needed.

HS: What are the order of periods on the first early release 9/18? And all other half days?


HS: Is there going to be a calendar sent out like usual, saying what the day is?

We will be sharing the calendar with the DHs for feedback on 9/3.

How are we supporting students who have taken on jobs to help support their families during the pandemic? Is there any room for flexibility in regards to attendance and work completion?

Teachers are required to take attendance every day in each of their classes, per DESE; this should be communicated to students in advance. Attendance at the elementary level will be recorded in X2 during morning meetings, one of the literacy blocks and the math block. At the middle and high school, attendance will be recorded in X2 for every class. Students who participate in live synchronous lessons during the scheduled class meeting period will be marked present for the class. Students who are absent but turn in work outside of class time should be given credit for said work, but should still be marked absent as they would pre-COVID. Attendance will not impact one’s ability to earn full credit in a course as long as work requirements are met.

What is the socio-emotional referral process during Covid? Specific flow charts would be helpful.

Each school is developing/refining their social emotional mental health referral process. Once complete, the process will be shared with building staff.

HS: What is the plan for the timing of lunch during remote?

Please check the proposed HS Schedule (subject to ratification).

How is supervision happening during remote? Are the timelines the same?

This will remain the same as pre-COVID.

If a teacher is sick, how do we handle subs during remote? Are we recommending that all teachers have an asynchronous sick-plan on Canvas that can be activated? If the teacher is too sick to go into their Canvas, who can get into a teacher’s Canvas? If a teacher is out for more than one day, how are we providing coverage?

Teachers should take sick and/or personal time per pre-COVID guidelines and protocols (i.e. let supervisor know via call and enter time into Time and Attendance). Unit T members will be utilized for subs when possible.Teachers who are out sick should create sub plans and share them with their principal. As needed, the principal will notify students of any changes to normal class procedures.

HS: In a 97 minute block period, how much of that time should be spent on live or synchronous teaching?

We will discuss with DHs. There is professional discretion.

During remote learning, are we expected to assign assessments? If so, is there a standard in place to monitor the students during this time?

Teachers are still expected to assess students, both formally and informally, as this is an important step to ensure students are mastering content. The types of assessment in remote learning may vary from traditional classroom assessments; teachers are encouraged to work collaboratively to develop and share methods of assessing students’ mastery of content. You are encouraged to dive deeply into the UDL for Remote Learning Course to learn a variety of practices that will help you teach students remotely.

What is the expectation with regards to synchronous time and asynchronous time?

Synchronous instruction should occur each day in every class, however, instruction should be developmentally appropriate. This can take many forms, including whole group instruction, small group instruction, and conferencing. Students should receive live direct instruction during the scheduled class meeting period every day, however this does not mean the teacher needs to be instructing the entire class for the entire period. All students should be required to sign on at the start of every class for attendance purposes, a brief check-in, and to receive preliminary instruction. Teachers may meet with small groups of students for portions of the class period while the rest of the class works on a collaborative task or independent assignment. However, teachers should be instructing (live teaching, conferencing and/or consulting) for the entire period; when students are taking assessments, teachers should be available for consultations in real time for the entire period.

HS: Can we give AP students books? If AP parents ask us about giving students books, what should we say?

The current plan is to pdf the first few chapters and upload to Canvas.

Can we send workbook/worksheet packets? This seems like a way to encourage off-screen time. Since the virus is transmitted through the air, it seems like it would be safe to do this based on the science.

Students will be receiving workbooks and other materials during the distribution days. We anticipate scheduling future distribution days to provide students with additional learning materials as needed and feasible.

Does the wifi work in the outdoor classroom?


HS: Are there specific policy / code of conduct changes that should be incorporated into our syllabi? If so, what are they?

Please see this document (which is still being revised).

HS: Aside from the directive that we are to use Canvas, are there any other specific parameters that we are to follow regarding it? Modules versus pages, for example? Number of ‘assessments” per week? Etc.


HS: For math courses, how do you envision assessments (dare I ask: if any?) being administered? Is this at the teacher’s discretion or are there certain guidelines you expect/recommend?

Teachers are encouraged to work collaboratively to develop and share methods of assessing students’ mastery of content. You are encouraged to dive deeply into the UDL for Remote Learning Course to learn a variety of practices that will help you teach students remotely.

Will the Bilingual Department/Translation Services be making instructional videos in Spanish and Portuguese to help students who need language support to access Canvas (and Google classroom for elementary grades)?

The Multilingual Department is collaborating with the Office of Technology on creating videos for families/students in Spanish and Portuguese that will be posted on our website and shared with families.

HS: Can we include graph paper as part of the back to school packets handed out on 9/14, if not logistically too difficult.

This can not be sustained. Post a pdf of the graphing paper to Canvas.

In the self paced course guide for DESE days, the left column on the UDL page says “mandatory” but within the text it says “Staff are not required to complete the course. “ Please clarify.

The course is expected to take more than 30 hours to complete. Teachers are only required to participate in 6 hours of the course as part of the DESE days (teachers may choose which module(s) they engage in). However, teachers who do complete the course and submit evidence will receive additional PDPs. Furthermore teachers have the option of taking the course for graduate credits for an additional cost and would need to complete any additional work required of the course.

In the “Remote Learning Expectations” that we plan to give to students, can we require them as part of class policy to have their cameras on at all times during class?

Teachers can require students to turn on their camera however the principles of Universal Design for Learning suggest we should provide students with multiple means of engagement. Therefore, teachers can monitor engagement and check for understanding of material being taught by providing students with choice for how they engage (via chat, oral participation, video, Google docs, etc.).

Will special education students be able to receive packets since many need different accommodations than the gen ed student?

If staff feel there are tools that support accommodations for our students with disabilities, during remote instruction, they should reach out to their building principals and try to coordinate with the current distribution plans. Many of our highest needs students are returning on either October 5th or October 26 so we only need to send what is absolutely essential.

When will we have access to our students and schedules in canvas?

Schedule will be available as soon as possible. At the high school, the schedule required negotiation which has delayed completing the scheduling process.

Are we shifting term dates at all with the later start date, or is term 1 being cut short?

Yes. Term dates have been shifted. Please see your principal for dates that pertain to your level (elementary, middle, high).

Can we move into teaching curriculum at our own discretion, or do we have to complete a set amount of SEL first?

Each year SEL learning and practices are paramount to establishing a safe and respectful learning environment. This year more than ever we not only need to commit to teaching expectations virtually but also coordinate to embed SEL into the content areas. This will increase a sense of community in a virtual classroom and support student engagement efforts. SEL practices can--and should--be embedded in everyday instruction as a best practice. Pacing will be reviewed over the school year by coaches and Department Heads to make adjustments.

How will students (and families) know what to do on the first day of school? How will they get into our Zoom links? Are they getting copies of their schedules mailed/emailed to them or are they just expected to check X2?

Aspen is being opened to allow families to see schedules. My understanding is teachers are doing an outreach to their families before school opens to share how they will be in contact.

Are we going to be expected to record ourselves during our Zoom meetings?

This is the in proposed MOU which is subject to ratification. Please check with the FTA.

Is the district going to populate the Remind app with student information or is this going to be done by teachers?

The District will be rostering the Remind classrooms when the schedules are complete.

If a staff member has their college student sent home to quarantine due to contact with a friend who tested positive for covid, what should that staff member do until their child gets testing results? What happens if their child’s results are positive? What happens if their child’s results are negative?

A college aged child does not qualify a staff member for EPSLA/EFMLA leave unless that child is incapable of self care due to a physical/mental disability. However, if the parent staff member is deemed a close contact of a child who is positive (contact that is less than 6 feet apart for more than 15 min), then the parent staff member will need to quarantine for 14 days as long as they are not an essential employee (12 mos employee and/or 10 mos administrator). If the parent staff member employee is an essential employee, they can return to work with PPE as long as they have no symptoms while awaiting their test result. If the child’s results are negative, the employee can return to work provided they have no symptoms.

When a student, staff member, or family member of a student or staff member inevitably gets COVID, what will be the protocol?

If an employee or student tests positive for COVID19, the individual must remain at home (except to get medical care), monitor their symptoms, notify the school, notify personal close contacts, assist the school in contact tracing efforts, and answer the call from local board of health or Massachusetts Community Tracing Collaborative. Individuals who test positive will need to stay in self-isolation. Individuals who test positive can return to in-person school after 10 days and once they have: (a) gone for 3 days without a fever (and without taking fever-reducing medications like Tylenol); and (b) experienced improvement in other symptoms (for example, their cough has gotten much better); and (c) received clearance from public health authority contact tracers (the local board of health or Community Tracing Collaborative). At this time, repeat testing prior to return is not recommended. Return to school should be based on time and symptom resolution. Written clearance from the public health authority contract tracers must be provided to FPS before the individual returns in-person in a school building.

I assume we will go remote for 14 days for everyone to quarantine but what if someone else gets COVID during the 14-day quarantine? Do we then extend the 14 days?

Each person who becomes symptomatic or tests positive will follow the same protocol above. The “close contacts” identified quarantine at home for 14 days from the last day they had physical contact with a person who tests positive.

Will staff have to use their sick days if they have COVID or COVID symptoms?

Staff use up to 10 days of Emergency Sick Time (not accrued sick time) as specified in the Families First Coronavirus Response Act (FFCRA). Once 10 days of emergency sick time for the year is used, the staff member uses their own accrued sick time. For any extended sick time needed beyond available sick days, the employee may apply for the Family and Medical Leave Act (FMLA). Please contact Stephanie Collomb in HR.

Does the whole school close or just a classroom?

If there is just one case in a self-contained class and there were no other identified “close contacts” with the person who tested positive, it would be just the self-contained classroom evaluated for “close contacts.” Obviously, recess and specials will be considered as well in making any decisions.

Who is considered a close contact?

Anyone who was WITHIN 6 feet of an individual who tests positive FOR MORE THAN 15 minutes (both those components must be present).

If staff take a sick day for having a symptom (that could also be something else), do they have to get a negative test to come back to work?

It is not necessary to get a negative test to return (see above). It is also not always necessary to quarantine for long periods for a symptom that is similar to a symptom for COVID19 that is diagnosed as not COVID19. Testing and medical attention determine the diagnoses. In some cases, a treating medical professional can advise if there is an underlying medical condition that is a non-COVID illness and the individual may return to school when he/she is symptom free for the period of time necessary for that particular non-COVID19 illness.

Who pays for the test?

The employee is responsible for paying for the test, but most insurances cover the test if you have at least one symptom. For some symptoms (such as a headache), individuals may need to have more than one symptom for insurance to cover it. Double check information about coverage with your health insurance company.

If someone in a student’s home tests positive for COVID does that classroom consequently shut down as well?

The student stays home as a close contact. If the student develops symptoms or tests positive, the classroom is then evaluated for close contacts. See steps above for “close contacts.”

If a students’ siblings’ class is closed, will their class be closed as well?

It depends on the circumstances for the siblings’ class. If the sibling was a close contact of someone in another class who tested positive and the sibling is not experiencing any symptoms and has not tested positive, then just the sibling as the close contact stays home. The evaluation of close contacts who need to be quarantined will take place when an individual tests positive. In

What if one child/staff member tests positive in a school? More than one? What are the protocols we will follow if we must go fully remote?

See response above for a child/staff member testing positive in a classroom. The Superintendent will consult with the state metrics and the Framingham Department of Public Health to determine when a delivery of the education model should change. DESE recommendations will also be reviewed.

Are we expected to provide services in the home for some of our kids?

No, that is not an expectation.

Symptoms of Covid-19 often mimic those of more benign causes (common cold, allergies, etc.). If teachers have a mild symptom (runny nose, sore throat, cough, etc.), what is the protocol expected to be?

Employees should stay home when sick. If an employee tests negative OR is not experiencing a COVID19 symptom, the employee must follow the guidance of their medical provider and remain home until symptom free for at least 24 hours unless able to provide written clearance to return by a medical provider sooner than 24 hours after symptom free. Some medical clearance to return may be dependent upon medical circumstances of the individual as determined by their medical provider (e.g., allergies, asthma, other non-COVID19 related illness).

What is the protocol if an immediate member of a teacher’s family has benign symptoms?

Anyone with COVID19 symptoms should stay home and get tested when they are sick. Medical professionals can help rule out COVID19 as a cause.

How can teachers teach if they have their own children for whom they must care?

Teachers who need to stay home to care for their own young children can take advantage of various leave options by contacting Stephanie Collomb in the Human Resources Office. You can also review more information on our website.

What happens if a student in my class tests positive? (Does the entire class have to quarantine?)

See answer above. Close contacts who need to quarantine will be identified and notified in collaboration with the Framingham Department of Public Health.

How will bathroom breaks work for students? Will they be wiped down in between? Who will make sure kids are socially distancing and wearing their masks in there?

Procedures for bathroom breaks for students will be reviewed in the schools before school opens. The district is hiring additional assistants for the custodial staff to keep up with regular cleaning throughout the day including bathroom wipe downs. It is not necessary to wipe down the bathroom after every single student use.

How often should we be sanitizing desks and materials?

Desks, when a student leaves the class, materials, before another student touches the materials.

Who will pay for these supplies? Especially since they will run out quickly!

The school district pays for the cleaning supplies. Disinfectant spray bottles and paper towels will be widely distributed throughout the school buildings for this purpose.

Cleaning protocols? What will teachers be expected to clean each day? Do we have electrostatic sprayers?

The district will have eight large aerosol sprayers and three electrostatic sprayers available for cleaning by the custodial staff. The existing cleaning protocol is for head custodians and custodial helpers (new positions we’ve created this year) to wipe down high-touch areas frequently throughout the day, and for the schools to receive a deep cleaning and sanitizing daily with the help of the aerosol/electrostatic sprayers. The district is seeking to minimize student-travel within schools, but in classrooms where different groups of students have to change classrooms, teachers will be asked to wipe down the tables between use.

What about bathrooms? How often will they be cleaned? Will ventilation be improved? Will students be escorted and go one at a time? Will anyone be monitoring bathrooms as vaping could spread more virus?

There will be additional custodial staff per School Committee approval. Each building will develop building-specific plans for hallways and bathrooms. These plans will be shared in detail during staff training days.

What will the safety protocols be for common teacher areas (copy room, workroom, teacher’s lounge, etc.)?

Employees are discouraged from using other employees’ phones, desks, offices, or other work tools and equipment, when possible. If they must use shared/common equipment, employees are expected to clean and disinfect them after use. Cleaning supplies will be provided by the district in the area of these items (e.g, near shared copy machines). General Cleaning will also be performed by custodial staff on a daily basis. FPS will limit unnecessary staff and visitors from food service areas and will encourage employees to bring their own insulated lunch box/bag with an ice pack or hot food items in a thermos, if possible, to limit use of common refrigerators and microwaves. Food should be removed from common areas and kitchen or break areas at the end of each day. If eating with others, employees must maintain 6’ of separation from others, face the same way and only remove masks in order to eat. Outdoors may be better than indoors for breaks - weather, space and distance permitting. Employees should consider using disposable plates, cups, cutlery, etc. or take such items home every day to wash rather than using common sinks to wash personal items at work.

    There lots of questions about clear masks; assuming that sped will have them including speech & reading but ESL teachers were asking as well. And there were questions if clear masks could be available for some students too. Also kindergarten teachers were interested in clear masks as well.

    Special ed ordered clear masks primarily for our students with hearing impairments, their peers, and their teachers. In addition, we ordered clear masks for testing when seeing a response is necessary, SLPs and Wilson reading teachers. Clear masks were ordered for ALL ELs, ESL teachers, DL students and DL teachers in the district. Masks have arrived, and will be distributed to schools. At this time clear masks were not purchased for Kindergarten teachers.

    In the spring, there was a document in which teachers recorded when a family had been contacted. Is there something similar happening again? If you recall the issue was that a parent wouldn't be getting calls from every teacher but a way to streamline issues around attendance etc.

    This summer we had a list of high priority families that we contacted. The list was generated from low or no engagement during spring remote learning and through school referrals. Since many of the families spoke a language other than English at home, interpreters made weekly check-in calls. To the best of our knowledge, these calls are still being made and concerns are directed to the appropriate departments. If an educator has concerns about a student/family they should reach out to their school based support team or administrator. Schools may create a communication tracking system (eg. log) to streamline communication with families, particularly if there is a concern about a student.

    There are lots of questions about the Oct 5 return and the fact that we are still in red status. The back to school plan does not have a decision date for the Oct 5 return like the other return dates.

    As you know, there is not a decision date/implementation date in our Back to School plan for our October 5th students (students with severe special needs). The "red" designation wording specifically says that communities can continue in-person instruction to our highest-needs students if they receive a red designation. I added the language below. We will continue to consult with Dr. Wong and will seek his input prior to our October 5th return date: "If a district receives a red designation for a high average daily case rate in the Department of Public Health’s weekly update, the decision to continue to provide in-person instruction to vulnerable students (including those with disabilities, English learners, and student who have not engaged with remote learning) needs to be made at the local level. Solely receiving a red designation does not in any way automatically mean that all in-person services have to be discontinued. In fact, DESE recommends that districts continue to provide as much in-person instruction as possible to vulnerable students using the key safety protocols outlined in our guidance."

    There are lots of concern about the late October return date and the number of students that could potentially be in one class; teachers do not seem to know who the high needs students returning will be - how is this being communicated to staff so that they can prepare and know they need to return (and for the early Oct date as well). Will there be some kind of designation on their class lists in X2 so they are aware?

    Schedules are still being finalized and will be communicated to teachers by their principals. Teachers can find their students' cohort designations in Aspen X2 by going to the student top tab and then selecting the field set "Back to School - Post Rollover." Students are listed as A (or A1) if they are in Cohort A, B (or B1) if they are in Cohort B, and S if they are high needs.

      During a hybrid period there has been concern about the number of student that may be in class and being able to maintain 6 ft of social distance - not sure you can answer now but in some schools we will have as much as 75% enrollment during any hybrid week and some classes may have more students - if they have a high special needs or EL enrollment (students who may have been identified as high needs and come every week). Has the district started to look at that?

      The district and schools are aware of the high needs and cohort numbers for each building. Each school has taken steps to reach 6 foot distancing to the best of their ability and will reassess once we have a better understanding of who will continue to learn remotely during the hybrid model. According to the MOA, "Classrooms shall be arranged so individuals are at least 6 feet apart and facing in the same direction."

      When we take attendance 3x per day - do we mark the student tardy or absent if they are not there for the majority of the lesson or meeting?

      If a student arrives late they would be marked tardy within the block. A student is marked present if they are present for the majority of the block. Technology will add Tardy-Absent and Tardy to the codes so we can mark a student late who didn’t miss too much of the class (which for secondary would characterize as approx 50%).

      Does the Attendance feature in Canvas talk to X2? If we take attendance in Canvas, does it transfer to X2? How about the gradebook?

      Not for attendance, but Technology is working on the gradebook.