Southwood School

September 2019

In This Edition

-Southwood School Website

-Principal's Message - Welcome Back to School!

-School Hours - Daily Schedule

-Southwood Staff

-School Routines

-Religious Exercise and Instruction

-Terry Fox Run

-Absent from School

-Student Accident Insurance - Write up and Download

-Nutrition Breaks

-School Nutrition Newsletter Download

-Milk Sales

-Photo Days

-Southwood School a "Nut Aware School"

-Hanover School Division Parent Portal

-Strong Connections

-Hanover Parent and Child Community

-HSD Calendar

-HSD Calendar Year-At-A Glance Download

-SWIS After School Program

-Dates to Remember

Southwood School Website

Stay connected with school updates and important information by visiting our website:

Principal's Message - Welcome Back to School!

Welcome Back!

I hope you are enjoying a wonderful summer. I also hope you are relaxed,

recharged and ready to start a new school year. I am so delighted that you

are part of our amazing learning community. I welcome and value your

positive energy and dedication to excellence in education, and I look forward to working

with you and your children.

All signs point to another incredible and productive school year. Our skilled and devoted

staff is already planning and preparing for your child(ren). Our enthusiastic office team is

registering new families, ordering needed materials and updating student files. Our hard

working and conscientious custodians have spent the entire summer thoroughly cleaning

the facility. We are indeed a caring community with the common goals of nurturing

responsible, caring students and promoting high-level learning. Please feel free to review

our planning report for our 2019-2020 school goals found in this newsletter and on our

school website.

New Staff

Each year brings positive change. This includes a few additions to our staff. We are

delighted to welcome Christie Durston (Kindergarten), Shania Neyron (grade one/two),

Kristy Klassen (EA), Nicole Kehler (EA), and Sarah Locke (Learning Commons).

We look forward to seeing you all at our annual Meet The Teacher Night, on September

3 rd starting at 4:30 pm and concluding at 6:00 pm.

Rod Kehler


Southwood School

School Hours for 2019-2020

School doors are open as of 8:50 a.m. and students are welcome to come into the school at that time.

As children arrive at school they will be expected to stay outdoors until 8:50 a.m. Supervision is available for early bus students and on the school yard starting at 8:30 a.m. and crossing guards for students start at 8:35 a.m.

They will not need to come into the school or classroom to put away their school bags - they can keep their bags on their backs, hang it on the fence, or place it on the ground near their door.

Pick Up and Drop Off

When you are picking up or dropping off your child at the end of the day it would be best to arrange a pickup/drop off that is outside and near an entrance to the school. You may also wait in the lobby by the office to wait for your student at 3:45 p.m.

Daily Schedule

9:00 - 9:05 - Religious Exercises for students whose parents have given permission

9:08 a.m. - Announcements & O Canada / Start of Morning Classes

11:05 - 11:30 a.m.- Gr. 1-4 Morning Activity Break / K Morning Nutrition Break

11:30 - 11:55 a.m. - Gr. 1-4 Morning Nutrition Break / K Morning Activity Break

1:10 - 1:35 p.m. - Gr. 1-4 Afternoon Activity Break / K Afternoon Nutrition Break

1:35 - 2:00 p.m. - Gr. 1-4 Afternoon Nutrition Break / K Afternoon Activity Break

3:30-3:45 p.m. - Homeroom

3:45 - Dismissal

2019 - 2020 Southwood Staff

Teaching Staff:

K1KF -Christie Durston

K2KF - Kendra Friesen

K3CB - Cheri Boschman

K4CD - Christie Durston

K5HV - Helga Vogt

1R - Stephanie Raine

1G - Susan Gudmundson

1CM - Catrina McKay

1ST - Stacey Steinhilber

1/2SM - Megan Smyth

1/2N - Shania Neyron Term

2C - Laurie Cox

2K - Sandi Kauenhofen

2J - Jaycia Koop

3B - Tara Bairos

3H - Julia Hiebert

3J - Holly Janke

3P - Kristjana Peterson

4H - Cassie Healey

4L - Audrey Loewen

4N - Marianne Neufeld

Principal - Rod Kehler

Vice Principal - Chantal Johnson

Learning Support - Melissa Heinrichs

Learning Support - Nicole Billiald

Learning Support - Jordan Hurton

Guidance - Courtney Baudry

Literacy Support - Donna Neufeldt

Numeracy Support - Kendra Friesen

Phys. Ed. - Cheryl Chernos

Music (Gr 1- 4) - Karla Brown

Music (Kindergarten) - Courtney Baudry

Support Staff:

Administrative Secretary - Shae Olfert

Secretary - Sherri James

Library Support Specialist - Sarah Locke

EA - Kathy Bergen

EA - Hilda Hildebrand

EA - Erica Nickel

EA - Amber Friesen

EA - Sandi Stampe-Sobering

EA - Kerstin Enns

EA - Sharon Osiowy

EA - Jennifer Schroeder

EA - Karen Hoffman

EA - Kristy Klassen

EA - Nicole Kehler

EA - Brittany Schinke

EA - Kylee Unray

Custodian - Russ Sobering

Custodial Assistant - Angela McDonald

Custodial Assistant - Chelsea Dawson-Sayer

School Routines

Remember to “sign in”

When you enter the school you will see a sign that welcomes you to Southwood School! This sign reminds all visitors to report directly to the office and that parents need to stop at the office. The secretaries will provide the necessary assistance.

All visitors, including parents, must sign in at the office. This allows the school to be aware of all adults in our building for safety and educational purposes.

Identification labels will be provided to all volunteers, substitute teachers, substitute educational assistants and Hanover School Division personnel that work in our school. These are to be picked up in the office when signing in.

If a friend or relative is picking up a child from school the parent/guardian needs to notify the school or classroom teacher by 3:00 p.m. the same day. If the friend or relative will be regularly picking up your student please have them added to the parent/guardian approved pick up list at the office.

Parking near and around our school:

·Obey the “loading zone only” areas of our streets that are marked out by yellow paint on the curbs. Parking is available behind the cross walk on 3rd street and past Barkman Ave. It is best to park on 3rd and 2nd streets, or further down Barkman Avenue. Please do not drop off your student in the in the middle of the intersections or by the stop signs for the safety of all of our students at Southwood school.

·Please DO NOT park, pick up or drop off your students in the bus lane or in the staff parking lot. Double parking on Barkman Ave. or on 3rd Street poses a serious risk for everyone.

·There are many students that are walking along these sidewalks and streets at the end of the day. We appreciate the extra care parents are taking as they drive their children to and from school and watching out for other students. It is important for you to establish a routine with your child to be picked up either along 3rd Street or at the front of the school on Barkman Ave. as you are waiting in the car for your child. This should allow for the traffic to flow quickly and safely at pick up and dismissal time.

Leaving Messages

Keep this in mind when you are leaving a message for your child…

·Call or email the school as early as possible to leave a message by 3:00 p.m. Any messages after this time are not guaranteed to make it to the student as it is extremely busy in the office.

·Keep the message simple.

·As much as possible, please make arrangements for your child the day before and send an email to the home room teacher and copy the office on it. All email addresses for staff can be found on the Southwood School website under staff.

Custodial arrangements:

If you have a situation where parenting arrangements are unique and specific you need to inform the office and classroom teacher about these arrangements. Schools are required to follow legal documents that describe Custodial arrangements.

Religious Exercises and Instruction

For Religious Exercises and Instruction please refer to our Southwood school website:

Terry Fox Run - September 26

Support our Terry Fox Run Day on Thursday, September 26th with your donation.

More details about the run as well as pledge forms will be sent home with the youngest and only in the family very soon. Be sure to check your child’s backpack for this information or have a look on our website.

Check out the website


Absent from School

Please call the school by 9:00 am if your child is going to be absent. You may contact us in the following ways:

· Email:

· Phone: 204-326-3518

· Parent Portal - under attendance

If we have not heard from the parent/guardian of an absent student, we will be calling the home and, if needed, work places to make sure the student is safe.

Student Accident Insurance

The Hanover School Division and the Manitoba School Boards Association are committed to the health and welfare of students. Injuries and accidents are everyday occurrences. The home, playground, school and community all present possible hazards to children and adolescents.

Universal Student Accident Insurance

Hanover School Division maintains Universal Student Accident Insurance coverage, underwritten by Industrial Alliance, for all students attending our division’s schools. The program provides basic accident and medical coverage while students attend school or participate in school-organized activities. It also extends to provide

coverage to high school students enrolled in an approved course or class outside of school that qualifies for credit in Physical Education. This coverage does not extend to any other activities at times outside of school; i.e. not 24 hour coverage.

The Universal Student Accident Insurance Program complements but does not replace the Voluntary Student Accident Insurance coverage purchased by parents/guardians.

Voluntary Student Accident Insurance

The Voluntary Student Accident Insurance underwritten by Old Republic Insurance Company of Canada provides enhanced accident coverage for accidents and benefits beyond that of the Universal Student Accident Insurance held by the School Division or through a parent’s benefits plan through their employer. Benefit coverage includes disability, fractures, dislocations, accidental dental, ambulance, hospital and many other benefits.

Please visit or refer to the attached brochure and application form for details and how to enroll your child(ren) in the Voluntary Student Accident Program. If you have any questions, please contact Old Republic Insurance Company of Canada at 1.800.463.5437.

Student Accident Insurance - Download

Nutrition Breaks

Lunches that need to be given to students during the school hour should be dropped off at the office. Please label your student’s lunch with their name and homeroom number. The office will make sure they get their lunch by lunchtime.

Cutlery - The school does not provide cutlery to students for lunch-time use. Please send necessary utensils with your child’s lunch.

School Nutrition Newsletter Download - September 2019

Milk Sales

Chocolate and White milk will be available starting September 9th. Your child will be able to purchase milk at the canteen in the foyer Monday to Friday at the morning nutrition break at 11:30a.m.

Cost: $1.00 per milk

Please send correct change. We accept cash only.

Photo Days

PHOTO DAYS will be held on October 1st & 2nd. Details will be sent home in the near future on which day your child’s class will be scheduled.

Southwood School a "Nut Aware School"

We are a ‘Nut Aware’ school

At Southwood School we are committed to providing a safe environment that is inclusive for all children. In common with most other schools, we have a number of children with nut allergies. The purpose of this page is to give families the information they need to support us in providing a safe and inclusive school.

Why ‘Nut Aware’? Southwood School is ‘Nut Aware’. We do not describe the school as being ‘Nut Free’ because we can’t guarantee that students or adults have not brought nuts, or traces of nuts, into the building.

What is Anaphylaxis? Anaphylaxis is a serious allergic reaction that can be life threatening. Approximately 1-2% of Canadians live with the risk of an anaphylactic reaction. Food allergies are the most common cause of anaphylaxis. The most common food allergens are peanuts, tree nuts, seafood, egg and milk products. Anaphylaxis can affect multiple body systems. This can range from skin inflammation to anaphylactic shock, which is an explosive over-reaction of the body’s immune system. This can be characterized by swelling, difficulty breathing, abdominal cramps, circulatory collapse, coma and, ultimately, death.
Source: Anaphylaxis Canada

Southwood School staff receive training and information related to many life threatening conditions common in our community. These conditions include anaphylaxis, seizure disorders, and diabetes. Students with life threatening conditions have URIS (health care) plans outlining their condition and the safety procedures required of school staff members in the event of an emergency.

If you have any questions, please feel free to contact the school.

Hanover School Division Parent Portal

Stay Connected and Informed! The HSD Parent Portal is a communications tool designed to enhance and increase parent/guardian involvement in the education of their children. The portal provides parents/guardians with secure online access to our Student Information System.

With a single username and password, parents/guardians can access the following information for each of their children attending an HSD school:

· Student Information (can update current address & phone numbers)

· Attendance Information (can advise the office of any absences for the day)

· School Fees Account ( can be paid online)

· Permissions & Consent Forms (can give consent for learning trips for the school year)

· Report Cards (access to previous and current report cards)

· School Information

· Grad/Credit Summary

· Change of Contact Form

Southwood School encourages you to set up your account today as we will be using this feature regularly as a communication tool along with email. Please ensure you have an email address on file and that it is current. If you have any questions regarding set up please contact Mrs. Olfert or Ms. James in the office at 204-326-3518.

Strong Connections - September 13 & 16

Strong Connections is an assessment and relationship building program designed to enhance the beginning-of-the-year connection, assessment and familiarity of each student.

These activities are not tests. It is a day to help us get to know our students from a variety of perspectives. The format for Strong Connections also provides an opportunity for teachers to extend and consolidate their understanding of each child through one-on-one interview/assessment times, and hopefully, help build a strong foundation for a positive relationship between the child and the teacher.

Approximately 240 out of Southwood’s 480 students will attend school only one of these two days.

Please understand that your family will NOT be at school either Friday or Monday.

Parents can view your student’s Strong Connection date on the Parent Portal or email the teacher; if you have more than one child, all of your children will attend on the same day.

2019-2020 Hanover Parent and Child Community Program

Southwood School and The Hanover Parent and Child Community Program would like to invite you to bring your preschool children to attend a weekly parent and child program. Come with your children to have fun, learn, play, create and sing. This program is free and provides a snack. No registration is needed, just drop in when you can.

Children enjoy playing with and learning from other children. It is important for children to be exposed to playing with other children so they learn how to share, participate in cooperative play and express themselves. Children will have the opportunity to play with a variety of toys, sing, complete crafts and learn new games.

This program is being provided for preschool children to promote the development of school readiness skills.

Come join Miss Lil:

When: Wednesday afternoons from 1:15 - 3:15

(This program runs Wednesdays starting September 18, 2019 and ending June 3, 2020.

(Families can attend weekly or just drop in when you can.)

Where: Room C2 at Southwood School

*We will follow the same schedule as the division school calendar in regards to school closure days.

HSD Calendar

A reminder that our online master calendar is now live on the HSD website!

Please note: Divisional calendars are no longer available in the print format. Hanover School Division has created an online version of the HSD Calendar which can be accessed using the following link:

HSD Calendar - Year at a Glance - Download

SWIS After School Program

To assist newcomer/ immigrant students successfully settle and integrate into Canadian society through social-recreational activities as well as to provide educational support through homework help and opportunities to build their English language skills. Our After School Program is open to all children at Southwood School.

Our motivation is to provide opportunities for newcomer/immigrant children that will allow them to harness their potential, develop leadership and set goals for their futures.

Objectives of the SWIS After School Program:

EDUCATION: To provide educational activities like literacy and homework support in order to assist immigrant children in cultural understanding and language;

RECREATION: To provide stimulating and active recreational activities for children which will promote the values of cooperation, and cross-cultural communication;

EMPOWERMENT: To create a ‘space’ where self-esteem, recognition and appreciation for self, other and the environment can be learned and practiced;

The goals are:

To foster verbal & non-verbal communication between peers

To ease the cultural transition for immigrant students

To promote cross-cultural communication and learning

To increase cross-cultural competency for all participants

To build confidence and openness among the students in their new surroundings.

This program will start on October 4th and run from 4:00-5:00 p.m

Dates to Remember

September 2019

2 Labor Day - NO SCHOOL

3 Meet the Teacher Night 4:30 pm to 6:00 pm

4 First Day of School for Grades 1 - 4 students

4 - 9 Kindergarten staggered entrance (1/2 class)

13 & 16 Strong Connections for Grades 1 - 4 students

26 Terry Fox Run

30 Orange Shirt Day

October 2019

1 Picture Day

2 Picture Day

14 Thanksgiving - NO SCHOOL