The CP Tip Jar
January 2023
Important Due Dates
All plans listed below are to be completed/submitted in the Future Ready Comprehensive
Planning Portal (FRCPP).
*Please see the graphic in the FRCPP Plan Summary for the release dates of the plans listed
below.)*
Comprehensive Plans
Phase 1 - Due October 31, 2023 (Extension granted by PDE)
- Click here to view the Phase 1 letter sent out by PDE on 1.17.23.
Phase 2 - Due March 31, 2024
Phase 3 - Due March 31, 2025
Note: The most recent submission due date for Phase 2 and Phase 3 plans was 8/30/22.
Implementation of the Comprehensive Plan can begin as soon as it is approved by PDE but
must begin by:
Phase 1 – July 1, 2023 (Plan covers July 2023 - June 2026)
Phase 2 – July 1, 2024 (Plan covers July 2024- June 2027)
Phase 3 – July 1, 2025 (Plan covers July 2025 - June 2028)
Special Education Plans:
Phase 1 - Due May 1, 2025
Phase 2 - Due May 1, 2023
Phase 3 - Due May 1, 2024
K-12 Guidance Plan (339) - UPDATED as of 3/11/22
Phase 1 – March 31, 2024
Phase 2 – March 31, 2025
Phase 3 – March 31, 2023
Home Education and Private Tutoring
Was due November 15, 2022
Interscholastic Athletic Opportunities
Was due November 15, 2022
Civic Knowledge Survey
Was due December 1, 2022
Educator Effectiveness Annual Report
Due February 28, 2023
FRCPP Plan Release and Summary Information
OPEN OFFICE HOURS FOR FRCPP SUPPORT!
- These open office hours are held from 3:00 pm - 4:00 pm on the 1st and 3rd Tuesday of each month via Teams.
- To join a session, click here. (No registration required.)
- Sessions will have a brief announcement section followed by an open Q&A.
Plan Approval and Signature Requirements (UPDATED to include all plans/reports)
- who needs to sign off on each plan.
- if the plan requires Board approval.
- if the plan requires a public review period.
- how frequently a plan is required to be submitted.
Special Ed Plan Information
- The purpose of the webinar was to train school districts on the Special Education Plan requirements and the new FRCPP system.
- Special Education Phases for LEAs are aligned with the Phases assigned for Comprehensive Plans. Refer to the Comprehensive Plan Master List here.
Important Reminders:
- Users must be assigned to the Special Education Plan by the LocalUserAdmin in the "Admin" tab of the FRCPP and assigned the appropriate roles to be able to complete it.
- The Superintendent/CEO information within the "Profile" page is populated from EdNA. If the information is incorrect, please make the changes in EdNA and then allow 48 hours for the integration to occur.
- The print function is available for Special Education Plans within the "Plan Reports and Print" tab.
- If you have any questions about the Special Education Plan process or the transition to the Future Ready Comprehensive Planning Portal, please do not hesitate to contact your assigned Special Education Advisor or Amy Deluca, Division Chief, at amdeluca@pa.gov.
- LEAs who have submitted their Special Ed Plan and had it approved in the FRCPP will now complete any SEPRNs within the FRCPP. Click here to access the directions (Phases 1 and 3)
- LEAs who have not submitted their Special Ed Plan and had it approved in the FRCPP yet will continue to complete any SEPRNs within the Comp Plan App. Click here to access those directions. (Phase 2)
Comprehensive Plan Information
Update:
LEAs who do not have an approved plan need to upload articulation agreements in the Future Ready Comprehensive Planning Portal (FRCPP).
Within the Comprehensive Plan, the articulation agreement upload can be found in the Set section under the Related Academics tab.
School entities must upload their agreements in the Comprehensive Plan if not already uploaded to the CATS Plan.
Beginning in May 2023, charter schools must upload their agreements in the Charter School Annual Report and will no longer be required to upload the agreements to their Comprehensive Plans.
Not sure what Phase your LEA is for Comp Planning?
- Check the Master List here.
Reminder: Ready, Set, Go, along with the Induction Plan (Chp 49), Professional Education (Act 48) Plan, and Gifted Education Plan (Chp 16) require a 28-day public review and Board Approval.
- Click here for directions on how to print the Comprehensive Plan and State Required Reports for public inspection.
To help organize your planning efforts, the PA Planning Team and IU contacts across the state have developed suggested timelines for your reference. Feel free to use these to organize how your LEA will tackle the comprehensive planning process.
- Phase 1 LEAs (2023 Submission)
- Phase 2 LEAs (2024 Submission)
- Phase 3 LEAs (2025 Submission)
Helpful FRCPP Resources
- This website contains a plethora of resources for all things related to Comp Planning and the FRCPP.
Changing LocalUsers or LocalUserAdmins at the School Level to the District Level
- This document will help the Local Security Administrator (LSA) remove any users who are registered at the School Level and add them at the LEA level, which is how we recommend ALL users now be registered.
- This document will also help the LocalUserAdmin add the users to the appropriate plan/reports within the Admin tab of the FRCPP.
This document includes:
- a thorough explanation with screenshots on how to register for the FRCPP and gain access to plans.
- directions for the LocalUserAdmin on how to assign users to plans and give them permissions to those plans.
Selecting the Correct User Role for the FRCPP
- This document highlights the differences between the LocalUserAdmin and LocalUser roles to help determine which role to register for. (Note - users can only hold ONE of these roles, not both.)
Helpful Hints for Submission of Plans Within the FRCPP
- This document provides troubleshooting ideas for the most common issues we see when people are working within the FRCPP and unable to submit and/or sign off on plans.
- This document provides specific tips for uploading affirmation statements, signing off on plans, and submitting plans.
Plans Requiring Revisions
- This document provides an interpretation of the symbols users will see within the plan that requires revisions and provides guidance on how to resubmit.
- This document outlines how to download a Word/PDF version of a report/plan.
- This feature allows you to easily create a report for the Comprehensive Plan, Induction Plan, Gifted Education Plan, and Professional Development Plan that can be posted for the required 28-day public review period.
Pennsylvania Continuous Improvement Resource Site
- This website serves as a resource for school and district leaders, as well as school improvement facilitators and consultants, as part of Pennsylvania’s System for LEA and School Improvement.
- Click here to access the Federal Programs Compliance Requirements for School Improvement Plans for 2022.
Common Pitfalls
Users can only have one role - LocalUser OR LocalUserAdmin.
The only people who should register as LocalUserAdmin at the district level are those who would assign plans and permissions to users in the district who register for the FRCPP. (Chief School Administrators, Assistant Chief School Administrators)
We recommend all LocalUsers register at the LEA level (branch 0000) and NOT the school level.
- The exception to this is the COVID Survey - this does not need to be assigned.
- Multiple permissions can be assigned to multiple people.
- Don’t worry about the Owner role, it is being removed.
For a successful Superintendent/CEO/Executive Director sign off, and submission his/her name and email must be an exact match with what’s listed in EdNA and within the Profile page of a plan.
- This is the same for anyone who needs to sign a plan/report (i.e. Induction Coordinator, Professional Development Coordinator, Points of Contact, etc.)
- When an LEA adds new Chief School Administrator information in EdNA, the LEA should also email their paperwork to RA-EDFRCPP@pa.gov, so it can be processed upon submission.
- The red exclamation marks where the revisions were required will not disappear as they need to be manually checked by PDE.
Features Within the FRCPP
Plan Monitoring
- Once a plan has been submitted, the "Plan Monitoring" tab will become active.
- Within this section, you can monitor your progress toward your measurable goals, action plans, and action steps.
- You will not be able to adjust your measurable goals but you will be able to make adjustments to your action plans and professional development needs.
- Click here to access a user guide that will help you navigate and complete the Plan Monitoring section of Comprehensive and School Plans.
When a new Comprehensive Plan goes live:
- The "Ready" section will be prepopulated for users.
- The “Set," "Go," and all State Required Reports which are submitted as part of the Comprehensive Planning process will need to be updated.
When a new School Improvement Plan goes live:
- The "Ready" and "Set" sections will be prepopulated for users.
- The "Go" section will have "analyzing" and the measurable goals prepopulated and users will be able to add in new targets.
*Please note:
- No pre-population will occur between a school-level plan and a district-level plan unless the LEA is a single entity. In that case, the school and the LEA Comprehensive Plan are one and the same. Therefore, a single entity will check and update Ready, Set, Go yearly if they are designated (CSI, ATSI, TSI, Schoolwide Title 1).
When system maintenance needs to occur within the FRCPP, users will see a message a few days before in the "News and Updates" on the FRCPP Home Screen.
FRCPP Plan/Report Updates
CATS
- The CATS System is open in the FRCPP.
- If you have questions about the CTE Program Approval Application review process, please contact the CTE Program Approval Support Team at ra-vocteched@pa.gov. If you have technical questions about the system please contact the FRCPP Team at RA-EDFRCPP@pa.gov.
- Click here for the information that was sent out via PennLink.
Safe Schools
- Any user assigned to Safe Schools in the "Admin" tab of the FRCPP will have access to all the reports that apply to Safe Schools (Bullying Policy Report, Bus Evacuation Report, Fire Drill and Security Drill Report, Memorandum of Understanding with Local Police Department Report (2023), Safe Schools Annual Report).
K-12 Guidance Plan (339)
- The K-12 Guidance Plan (339) is available in the FRCPP for all phases.
- Only LEAs who send students to a CTC or have CTE programs are required to complete the plan.
- Click here for the Master Phase configuration list. (This is now aligned with Comp Plan and Special Education Phases.) The following letter went out to the field on 3/11/22 to address the change in phases for LEAs.
- If you need assistance completing the K-12 Guidance Plan, a how-to guide can be found here.
- Guidance Plans are due the year after the Comprehensive Plan is due.
Training and Resources
To access a variety of materials from previous webinars and other helpful documents to assist you with the FCRPP and Comprehensive planning process, click here.
Act 13 Educator Effectiveness Resources Toolkit and Webinar Series
With the implementation of Act 13 Educator Effectiveness, the Department has published a toolkit and offered a set a series of webinars to address critical topics surrounding the effective implementation of Act 13.
The sessions listed below were designed to inform the implementation of Act 13 Educator Effectiveness. The recorded sessions are posted here.
The topics included:
- Toolkit Overview/Rating Forms
- Interactive Toolkit: A Deep Dive
- Frequently Asked Questions: TPE, IEP Goals Progress, and Employee Categories/Ratings
- Student Performance Measures/Performance Templates
- Rating Tools
Act 13 Office Hours for Winter/Spring
The Act 13 sessions listed below are designed to support the implementation of Act 13 Educator Effectiveness.
Topic: Educator Effectiveness Open Office Hours
Description: This session will address frequently asked questions as well as an opportunity for attendees to ask questions relative to Educator Effectiveness implementation and processes. All sessions will be held from 12:00 -1:00 pm.
Date(s) Offered:
- February 23
- March 30
- April 27
Link Information: Microsoft Teams meeting (no registration is needed.)
Join on your computer or mobile app
Click here to join the meeting
Meeting ID: 224 532 637 16
Passcode: NoLP3t
Download Teams | Join on the web
Or call in (audio only)
+1 267-332-8737,,978120212# United States, Philadelphia
Phone Conference ID: 978 120 212#
Find a local number | Reset PIN
Recording or transcription of this meeting may not occur without consent of all participants, as required by law, and must adhere to Commonwealth policies. For more information click the legal link.
Please choose one option below for support requests.
- If you would like support with content requirements for the portal, please contact the FRCPP Support Team at RA-EDFRCPP@pa.gov.
- If you would like support with technical issues, please contact the PA Planning Team at paplanning@caiu.org.
- Use this Google Form to request content or technical assistance with a plan.
Need to contact an RA Account at PDE?
- Check out this list with the most common RA Accounts for the Department.
PVAAS Updates
Professional Learning Resources from the 2021-2022 School Year:
- Click here to access the professional learning recordings from the 2021-2022 school year.
- All webinars and virtual professional learning sessions are recorded and available through the PVAAS playlist on PDE’s YouTube channel.
Professional Learning Opportunities for 2022-2023
No Data Tool Stands Alone! The "Friendship" Between PVAAS and CDT
Audience: K-12 Content Leaders, School Leaders, Teacher Leaders
PVAAS and CDT are NOT stand-alone tools. They are at their best when used together with other data to support the identification of students' needs and the monitoring of student progress throughout the year. This session will focus on the use of PVAAS diagnostic growth reports and student projection data, along with key CDT reports, to support student outcomes and grade/subject-level and classroom-level decisions. Participants will learn more about using multiple data points from these two data tools to better direct instructional decision-making at the subject/grade and classroom/student levels.
- Wed Feb 1, 2023 - 9:00am-9:45am
Register for No Data Tool Stands Alone! The "Friendship" Between PVAAS and CDT
Planning Ahead: Master Schedules Informed by Students' Needs
Audience: School Leaders, K-12 Content Leaders, K-12 Content Leaders, School Counselors
Do you want to make timely changes to your master schedule to respond to the strengths and needs of your current student population? PVAAS student-level projections can help you in that work! This session will illustrate how to utilize PVAAS student projection data to (1) proactively inform the creation of master schedules that meet incoming students' needs, and (2) plan for appropriate course offerings, including intervention and remediation supports and rigorous Honors and AP courses. Many of these projections are available several years in advance for students, allowing you to make informed decisions about course offerings, interventions, and resource allocation for upcoming school years.
- Wed Feb 15, 2023 - 9:00am-9:45am
- Mon Feb 27, 2023 - 1:00pm-1:45pm
Register for Planning Ahead: Master Schedules Informed by Students' Needs
Customizing Course Selections to Ensure the Right Fit for Every Student
Audience: School Leaders, Teacher Leaders, Teachers, School Counselors
PVAAS student-level projections to state assessments (PSSA and Keystone) and Advanced Placement (AP) exams are available to assist you in making informed decisions about course selections with your students. Many of these projections are available several years in advance for students, allowing you to facilitate meaningful, purposeful conversations with students for better-informed scheduling and course selections. This session will illustrate how to utilize PVAAS data to examine PSSA, Keystone and AP student projections to (1) proactively provide support and enrichment, and (2) schedule students into appropriate courses, including interventions and rigorous Honors and AP courses.
- Tues Feb 21, 2023 - 1:00pm-1:45pm
- Wed Mar 1, 2023 - 9:00am-9:45am
Register for Customizing Course Selections to Ensure the Right Fit for Every Student
A Pathway to the Pathways – Using PVAAS to Better Inform the Graduation Pathways
Audience: LEA/District Leaders, School Leaders, School Counselors
With Act 158 in full effect for graduating seniors this year and subsequent cohorts, educators want to continue to ensure students have access to all graduation pathways as they enter and continue through their high school years. In this session, participants will dig further into three of the five pathways to explore the use of PVAAS student level projection data to support the proactive planning for those using both state and alternative assessments. Participants will walk away with a plan for how to best identify students who would benefit from engaging in and exploring these pathways (including potential courses) to increase equity and access for underrepresented populations.
- Tues Mar 14, 2023 - 1:00pm-1:45pm
- Wed Apr 5, 2023 - 9:00am-9:45am
Register for A Pathway to the Pathways – Using PVAAS to Better Inform the Graduation Pathways
What's the Return? Evaluating and Reporting the Impact of Your Programs on Student Growth
Audience: LEA/District Leaders, School Leaders, K-12 Content Leaders, Teacher Leaders
How do you know if your academic programs and services are having an impact on student performance, both achievement and growth? Ultimately, programs that show sustained growth over time for students will have an impact on their achievement. The use of PVAAS Diagnostic reporting can serve as a proactive planning tool and a means to assess the return on your investment in your academic programs and services, including but not limited to intervention programs, after-school programs, and your local service delivery approaches. Discussions will include how to best make use of this information for resource allocation, communication to stakeholders, grant-writing, and seeking financial support.
- Thurs March 30, 2023 - 1:00pm-1:45pm
- Wed Apr 12, 2023 - 9:00am-9:45am
PA Data Powershots
- PA Data Powershots are short videos, generally, less than 10 minutes, designed to support educators in the understanding and use of data within the context of decision-making at the district, school, grade/subject, classroom, and student levels.
- Each PA Data Powershot is focused on a specific concept, skill, report, or use of data – and can be used for individual educator learning or within larger groups such as data team meetings or professional learning communities.
- Access the PA Data Powershots
Please contact pdepvaas@iu13.org if you have any questions or if the team can be of assistance.
The 2023 PDE Data Summit will be held at the Hershey Lodge & Convention Center. Participants will have opportunities to learn, connect, ask questions, and discuss education data with school staff and leaders from across the state. Keynote speakers and breakout sessions will offer information, resources, and tools on a wide variety of topics, from reporting school data, improving data quality, and making data-based decisions, to data governance, school improvement, cybersecurity, SEL, and more. Attendees will experience impactful professional learning opportunities, gain technical skills, and leave with a better understanding of their data and how it can be used to support and benefit the school communities they serve.
Summit Dates: March 27, 2023 - March 29, 2023
Event Location: Hershey Lodge 325 University Drive, Hershey, PA 17033
Hershey Lodge Accommodations: Reserve your Hotel Room
Official Event Hashtag: #PDEDataSummit2023
Main Topic Tracks:
- Cybersecurity
- Special Education
- K-12 Continuous School/District Improvement
- PA Department of Education Guidance
- PIMS Administrators
Click here to register.
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