Taking Attendance (RA/RS)
Attendance Changes for 2020-2021 School Year
Recording Remote Attendance on the Class Roster
To support Remote Attendance, the "A" column on the Class Roster has been changed to "A/R" to reflect that it is now used to record Absences and Remote Attendance.
- Important! - The "P" column should ONLY be used to record a student as PRESENT in the classroom for IN-PERSON instruction,
At the top of the "P", "A/R", and "T" columns, options enable teachers to quickly select a default setting for all students on the roster. With the "All" link, teachers can quickly assign a default absence or remote attendance reason.
- Select "P" to mark all students Present for in-person instruction.
- Select "A/R" to mark all students Absent or Remote Attendance.
- Select "T" to mark all students Tardy.
Marking Absences and Remote Attendance
*PLEASE NOTE* - To mark a student as a "U" please use the "A/R" column. Once the "A/R" button is selected, you MUST choose an absent reason. Either "R/A", "R/S" or "U".
Students records that have the "A/R" column selected display the default absence reason code for the campus in the Reason column.
To quickly assign a default reason to all student records with the "A/R" column selected, teachers click the All link at the top of the Reason column to open the Attendance box. Teachers select the Absence Reason.
- Please note - Remote Synchronous is not available for grade levels "EE" through "02"
When they click the Ok button, the selected absence reason is the default for students selected in the "A/R" column. Teachers can then modify the exceptions to the default.
Reviewing and Posting Remote Attendance
On the Attendance Confirmation page that displays when teachers click the Post button, teachers review the students who have remote attendance absence reasons assigned in the Remote Students panel. The count of Remote Students is also listed in the Summary for the class. Teachers can review and post attendance for the class as they normally do.
Please Note- Attendance must be posted EVERYDAY.
*Once attendance has been posted Teachers will need to enter the "Multiple Days" tab to change the absence reasons if necessary. See below*
Working with Multiple Days Attendance
Teachers can now view student attendance for a selected course/section/period and make changes for a certain amount of days. Please see Student Services for this time period.
From the Classroom Attendance tab, teachers click the Multiple Days Attendance tab to bring it forward.
*PLEASE NOTE*
If you select a course to take attendance, you WILL NOT see the multiple days tab.
Select MULTIPLE DAYS FIRST then select a course.
If you are taking attendance for a new day, you will need to take attendance first, then post attendance to be able to see the multiple days tab again.
Need help finding the multiple days tab? CLICK HERE
If the student has a saved absence reason that can be edited, the code for the absence reason is displayed with a drop-down selection. Teachers can click to view the list of codes designated for teacher use and change the selection if necessary.
If no drop-down selection is displayed, the field cannot be edited.