Council Leader Update

December 2015

Please join us! Council Officer Training — Saturday, December 12 at the State Office

Georgia PTA will be holding a training session for any Council leader who was not able to attend our CDLT (Council & District Leadership Training) event in July at the Wahsega 4H Center or any leader who just wants to learn more about leading a Council.

The training will be held at the Georgia PTA state office (114 Baker Street, NE, Atlanta, GA 30308) on Saturday, December 12th from 9am until noon.

The topics that will be covered:

  • Duties and responsibilities of Councils
  • Explanation of the statistical report and how to follow up with PTAs
  • Working effectively as a team
  • Programming ideas for Councils
  • Overview of the resources available to local units
  • Strategies for working with local units who are undergoing conflict, have large turnover in officers, or are not responsive to Council
  • Answers to the most commonly asked questions

For planning purposes, please RSVP if you are going to attend. Email Susan Hayes, Leadership Development Chair, by December 11th if you are going to be in attendance.

There is FREE parking behind the Georgia PTA office and in the front driveway. If those options are full, there are pay parking lots on either side of the office.

Council Report due January 12

Each Council is required to submit 3 reports during the course of each school year. The Winter Report is due to Georgia PTA on January 12, 2016.

Please log in to the Council Only area of the Georgia PTA website to download the form for January. Email your completed report to and copy your District Director no later than January 12, 2016. The Georgia PTA Executive Committee reviews all of the Council reports.

To get to the Council Only section of the Georgia PTA website (, scroll all the way to the bottom of the GA PTA homepage to access the button. Council log-in is case sensitive.

log in — Children

password — First

Council Treasurers: Don't forget to notify GA PTA of schools who pay their dues! Email with your list of schools who have paid.

Incorporation Renewals

Incorporation renewals were mailed from the state office to local units on December 1. They will be mailed to the home addresses for both the President and Treasurer of local units and councils. If no officer address information has been provided, they will be mailed directly to the school to the attention of the President.

Council Monthly Review of the Stat Report

One of the most important things you should be doing every month is reviewing the statistical report. Council Presidents, we recommend that you share this document with your board of directors and make it a priority to follow up with schools who do not have items checked off on the report.

Develop a plan of how you will break up the stat report and how things will be followed up on. One method is to divide your council up among your council officers and assign each office schools to be their liaison.

When reviewing the report, we ask that you reach out to (preferably by phone) the PTAs who have NOT submitted dues this year. It is very important that our local units are doing a membership campaign and turning in their dues monthly.

The second thing you need to review is if they have turned in their audit for the year. The audits were due by September 30th. Please reach out to those schools who have not turned in their audit to see if they need help finding an auditor or have any questions on the process.

If a local unit's fiscal year end was May 31, their IRS 990 Filing Verification Form was due to the state office on October 15. Make sure your local units are checking their bylaws for their fiscal year end date.

Online Trainings Available

Please Share with your Local Units! Georgia PTA offers online training opportunities for all PTA leaders. These videos can be viewed from the comfort of their own home!

If you have local unit leaders who you know have not yet attended training or have an area that they could use more information, we recommend that you share with them this training opportunity.

  1. President
  2. Treasurer
  3. Secretary
  4. Membership
  5. New PTA Officers - Jumpstart Your PTA Success
  6. How to Fill An Officer Vacancy
  7. Trouble on Board - How to Deal with Conflict
  8. Keys to Successful Family Engagement
  9. Opportunity School District - Georgia PTA's Position
  10. Why PTA?
  11. Build a Better Board
  12. Best Ideas
  13. Grassroots Advocacy
  14. Understanding the Common Core State Standards
  15. Reflections
  16. Breakfast in the Classroom
  17. Report Writing

Have you read The Voice yet? Check it out!

Don't miss out on this resource by Georgia PTA. The Voice, our quarterly newsletter, is full of articles, photos, and information to help all levels of PTA leader grow. Please share!

Spring Georgia PTA Important Dates (subject to change)

Student Advocacy Day – February 20, 2016

PTA Day at the Capitol – March 1, 2016

State Reflections Ceremony – March 6, 2016

Reports (from local units) due to Georgia PTA – March 11, 2016

PTA Day at the Hawks – April 16, 2016

Final Council Report due – May 1, 2016

Convention Leadership Training – June 24 & 25, 2016 (Athens, GA)