Tuesday Tech Tidbit--12/1/15

A quick look at great technology to make your life easier

Google Forms Update

In the ever changing world of technology, Google Forms has had a makeover. There are some good and bad things about this update

First of all, are you using Google Forms? It works great for a survey, tracking data, and organizing orders, just to name a few. If you haven't tried Google Forms at all, take a look. I think you will be pleasantly surprised.

What's new?

  • Simplified designs make the forms easier to use on a variety of devices
  • Brand new colors & themes
  • A quicker way to view a summary of responses
  • Better mobile viewing and editing

1- Create a new form
There are two ways to access Google Forms and start creating a new form:
A: Head over to docs.google.com/forms and click on the plus button in the bottom right. A new form will automatically be opened.

B: You can also access Google Forms right from your Google Drive by clicking on New, More , Google Forms

2- Customize the look of your forms
You can customize the look of your form by adding a personal touch to it. You can do so by adding your favourite colour or theme. Here is how to do it:
Open your Form and click the color palette icon and choose a colour from the options provided there. To add a theme, click on the Image icon an add an existing theme to your form from Google Plus or upload your own image .

3- Add and edit questions to your form
Now that your form is created you can start adding a variety of questions to it by clicking on the question icon represented by the plus symbol.

Type in a title for your question and choose one of the following questions types:
  • Multiple choice
  • Checkbox
  • Short answer
  • Paragraph
  • Dropdown (Respondents choose an answer from a menu that drops down)
  • Linear scale: Respondents rank something along a scale of numbers
  • Multiple choice grid: Respondents choose points on a grid

To prevent respondents from leaving a question blank, you can toggle ‘Required’ button from Off to On.

4- Add a section to your form
Sections provide structure to your forms and allow you to divide your forms into different parts. To add a section to your form, click on the Section icon on the right hand side and a section will be automatically added to your form. You can then add a title and description to your section.

5- Control navigation to sections of a form
You can easily control how respondents navigate your form based on the answers they provide. For instance, you can direct respondents with a Yes answer to a particular section while sending users with a No answer to a different section. Here is how to do it.

  • Open your form
  • Click the Question icon and add a question you want to lead to a specific section of your form. The question needs to be either: Multiple choice or Choose from a list
  • On the right side of the question, click the More icon .
  • Choose Go to section based on answer.
  • Next to your answers for this question, choose specific pages to send respondents to when they choose an answer. You can also choose to send respondents to the confirmation page based on an answer by selecting "Submit form."

Alternatively, you can allow respondents to move from one section to any other section in the form by adding this setting to your form:
  • Open the form.
  • Add section breaks by clicking the Section icon .
  • At the bottom of each section, you'll see a dropdown menu with options for where to send respondents next. By default, it's set to "Continue to next section," but you can change it to send respondents to a specific section in your form or to the form's confirmation page.
6- Choose where to store responses
There are two ways to collect responses submitted to your form: either through the form itself or through a spreadsheet. Here is how to choose where to store responses:
  • Open the form.
  • At the top, click the Responses tab
  • Click the More icon .
  • Select Choose a response destination.
  • Choose from the following destinations:
  • New spreadsheet: Creates a new spreadsheet in Google Sheets for responses
  • Enter in an existing spreadsheet: Choose from your existing spreadsheets in Google Sheets to store responses
  • Click Create.

7- Send your form to respondents
There are four ways to send your form: email, a direct link, social media websites, embed link.

8- Invite collaborators
You can invite collaborators to work with you on the same form.’When you share a Google form with a collaborator, you give that person full editing access to the form. They will have the ability to make any changes they want to the form, including a change to where responses are collected. Also, When you're working with someone on a form, each of you can edit one field at a time. For example, one person can edit the text of a question while the other person edits the help text of that same question.’

Here is how to share a form with collaborators:
  • Open a form.
  • Click the File menu.
  • If you don't see a "File" menu, click the More icon in the top right.
  • Choose Add collaborators.
  • In the text box under "Invite people," add the names or email addresses of your collaborators and choose the level of access you want them to have.
  • Click Done.

Questions? Need help?

Stop by the library or email me with questions. If you are totally lost, I would be happy to help you get started.