Vista USD Ed Tech Newsletter

March 2023


Google Workspace from IT

The District's free Google Workspace for Education accounts will no longer support unlimited storage. Instead, the District will be allocated a shared 100 Terabyte storage pool for all users. This change is being driven by Google, which is eliminating the unlimited free storage.

In preparation for the reduced storage capacity, the IT department has been working with Google Drive power users to help reduce the volume of their stored data. The team also is assisting, as needed, with migrating data to other storage options.

As a result, the creation of shared drives has been limited by Google and they have implemented a 100 Gigabyte limit on shared drives in Google.


We are in the process of selecting a new web hosting service for district and school websites. A sprint team committee is engaging in a series of meetings to review and select vendors for piloting. All community stakeholders may provide input into our process through the VistaUSD District Website Feedback form. Check out our selection and process timeline here.

The Learning Collaborative (TLC)

To access the TLC tile, please go to Canvas through Cloud Connect.

Each month we are adding more resources to support all teachers and staff.

This month we added the following!

Turning the Page with TLC

Several read-aloud videos have been added to the Turning the Page/Dale vuelta a la página con TLC Resource Directory! Check these out to support your students during Read Across America Week! There are Spanish and English read-alouds.


Both Social Studies trainings have been added to the TCi Resource Directory as well as pacing guides for grades K-5.


Hāpara offers several great asynchronous and FREE training options. Here are beginner videos to get your started. Here is a great “on your own” training called Camp Hāpara - Hāpara Resource Directory through TLC shows a lot more exciting opportunities and resources.


Intervention resources and materials for K-2; Fluency and K: Phonics/Word Recognition. More is coming soon for 3rd-5th! Check out the Resource Directory.


For secondary teachers, Intellispark is a site that will provide you with Social-Emotional information on each of your students. Here is the Resource Directory for Intellispark including a new link for how to access Intellispark and how to access the data of your students. Watch this space for additional “How To…” information.

Interest Survey - We are always trying to support all educators and staff in what they need. Please fill out this short interest survey to let us know what you need support in or want us to investigate further and bring PD's to VUSD.


Tips and Tricks

Canvas Dashboard Tip

Is your dashboard becoming overwhelmed with tiles, most of which you no longer use? There is a way to control what courses populate your dashboard. Follow this guide in the The Learning Collaborative Canvas Tile to help you out.

Upcoming Trainings - Vector Solutions

Follow us on Instagram for updates on trainings; @vusdeeielementary and @tlc.vusd.

If you don't have a Vector Solutions account, please contact

Vector Solutions. District ID: Vistausd

PD Benchmark ELA Refresher & Planning/Pacing - Elementary (TK-5) - DATE & TIME TBD - Teacher Kit Resource System: how to use materials in the Benchmark kit, planning & pacing @ VIC MPR

Lexia for Elementary “101” Wednesday, March 15th 3:30-4:30pm PST – Core5 Launch (same training offered in February) Extensive overview of CORE5 - ZOOM

Lexia for Elementary “201” Tuesday, March 21st 3:30-4:30pm PST – Data Coaching (NEW) deeper dive into using data to form instructional groupings and utilizing all instructional resources effectively. - ZOOM

If you are enrolled to attend a training and can no longer attend, please be sure to unenroll yourself so you don’t show up as a no show in the system. Thank you!


Technology Help Form

Every site has a Site Tech Expert! If you don’t know who yours is, please ask your admin or grade level lead/chair. If you have checked with your Canvas Site Expert and still need support, you can fill out our Technology Help Form and we will assist you!

Elementary Matrix

Secondary Matrix

Google Appointment Scheduler

Ever wonder how people push out their calendar to automatically schedule appointments? Look no further, here is a step by step guide to assist you in using the Google Appointment Scheduler through your Google Calendar.

Canvas Gradebook Tip

Looking to excuse a student from an assignment and ensure the points for the assignment do not count against the student’s grade? When entering scores for an assignment in Canvas Gradebook, type in “Ex” instead of a point value and the assignment will be excused for that student.

Technology Help Form

Every site has a Site Tech Expert! If you don’t know who yours is, please ask your admin or grade level lead/chair. If you have checked with your Canvas Site Expert and still need support, you can fill out our Technology Help Form and we will assist you! The technology help form is meant for help with Canvas (deleting a course, you aren’t seeing your courses, adding a teacher/IA/sub, etc), Benchmark and TCi. You can also contact Canvas through their chat feature, by clicking Help in Canvas.

IT Work Order

The IT Work order can help with technology set up (printers, monitors, etc) and account support (don’t see a tile in Cloud Connect). If you don’t have an account yet, register NOW!

**Password: 4680NorthAve this password is needed at the bottom when you’re submitting the work order, Step 9**


Here is the temporary login for Benchmark if your tile isn’t working in Cloud Connect.


  • Username: vistausd_edu

  • Password: password

If you cannot access your Benchmark account, please let us know ASAP! Benchmark said all accounts have been fixed as of last week. Technology Help Form


Gradebook Reminders for Secondary Teachers

If you plan to sync your grades between Canvas and Aeries, remember that gradebooks in Aeries SHOULD NOT be linked to each other. Linking the gradebooks in Aeries can cause syncing issues for cross-listed classes. It is best to complete all of your grading via Canvas and then sync to Aeries, rather than doing grading in both locations. If you have an assignment that is completed on paper in class, it can still be added to the Canvas gradebook by creating a “no submission” or placeholder assignment.

Please watch this video that explains how to create placeholder or no submission assignments on Canvas.

Canvas Help for Teachers

Contact Us!

Canvas Support Teachers

Taresa McSpadden (Elementary) ext 92117

Craig Gastauer (Secondary) ext 92116

Michelle Daum (Secondary) ext 92114

Contact: VUSD Technology Help Form

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