SLP Superintendent's Newsletter

Week of October 28, 2019

UPCOMING EVENTS

OCTOBER DEADLINES

We have several things going on in the month of October, but I wanted to call to your attention those whose deadline that is fast approaching.

  1. Patriot’s Pen Essay Contest – Deadline is October 31, 20019 – Link to contest rules: https://www.slp.k12.la.us/apps/pages/the_patriots_pin
  2. The Voice of Democracy Audio Essay Contest – Deadline is October 31, 2019 – Link to contest rules: https://www.slp.k12.la.us/apps/pages/voice_of_democracy_contest
  3. United Way Campaign – Ends November 1, 2019 – I sent an email about this and the information is also on the Superintendent’s Newsletter. If you have not received your pledge cards, you will receive them today. If you are in need of extra pledge cards, please let Tricia Fontenot know.
  4. District Christmas Card Contest – Deadline to submit is November 15, 2019 - https://www.slp.k12.la.us/apps/pages/Christmas_Card_Design_Contest

Please share this information with your faculty and encourage faculty and student participation.

If you have questions regarding any of these contests or the United Way Campaign, please don’t hesitate to reach out to Tricia Fontenot!

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SUPERINTENDENT PATRICK JENKINS

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Knowing is not enough, we must apply. Willing is not enough, we must do.

District 2019 - 2020 Theme: Become What You Believe!

Mission

The mission of the St. Landry Parish School Board is to ensure high-quality instruction while working collaboratively with families and communities to maximize every student's potential.

Vision

The St. Landry Parish School Board will promote excellence in education for all citizens.
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LSBA LEGISLATIVE REMINDERS

DIRECTOR OF CURRICULUM - ANGELA CASSIMERE

ACTION ITEMS

As the first nine weeks of the 2019 – 2020 school session has come and gone, just a heart-felt THANK YOU to each of you for the work that you have done and continue to do day in and day out to increase student achievement for our district’s students.

The second nine weeks brings the release of School Performance Scores. Each year’s release is that time when you truly reflect on the work of your teachers and students from the past year and strategically think about what else you can do to increase student achievement at your school. This year’s release will come during the week of November 4th. As we have done in past years, we will meet with principals ahead of the public release into School Finder (November 6, 2019). More information on the date and time of the district’s meeting will be forthcoming.

Just a few action items that will require your immediate attention….

In the coming weeks, your school’s liaison as well as members of the academic team will be reviewing with you data from this first nine weeks. As per Mr. Jenkins, please make sure that you or your assistant principal has carefully reviewed with each teacher his/her first nine weeks grade distribution for each course taught. A summary should be created for each teacher. Principals of grades K – 4 should email summary data to Ms. Ramica Robinson, principals of grades 5 – 8 should email summary data to Ms. Jonel Leger, and principals of grades 9 – 12 should email summary data to Mr. Spencer Arnaud by no later than November 1, 2019. Please be sure to copy your liaison and me on your summary emails.

Promotion in Jeopardy…please ensure that students have been identified (we will review your PIJ forms) and proper supports have been assigned for students on the list.

High school principals…please ensure that you have identified all students in need of grade recovery. Grade recovery forms for the first nine weeks are due by Friday, October 25, 2019. Ensure that grade recovery has been clearly communicated with parents and if a student refuses, please ensure that you have a parent signature to support the refusal.

In addition, please identify any senior who in need of any grade recovery. Senior assignments to grade recovery are a priority.

Discipline…Mr. Jerome Robinson is reviewing discipline data for the first nine weeks. Please ensure that data for ISS, OSS, Expulsions, etc., has been entered into JCAMPUS accurately. He will follow up with principals in the coming days.

Truancy…identify and notify Mr. Jerome Robinson of any truancy concerns at your school. Make sure that letters have been sent home to parents of students with excessive absences.

JCAMPUS…review JCAMPUS data and make any necessary adjustments with staff and students.

Student withdrawals..please ensure that there is documentation to support each student exit that you have for the first nine weeks. The district will randomly audit exit data during the week of November 11th. More information is forthcoming.

Professional Learning Assignment from Mr. Jenkins: Read Chapter 6 Principle 2 of Failure is not an Option; Also read pages 257 – 261 Resources 7 and 8

All principals…Administrator Institute of Professional Learning: Focus: Special Education Inclusion: Wednesday, November 6, 2019 from 4:00 p.m. – 6:00 p.m. at Pupil Appraisal Center

Finally…thanks to those principals that have completed the Interest and Opportunities survey. All principals must complete the Interest and Opportunities surveys by Friday, October 25, 2019.

Reminder: Options for Students Who Take the ACT


Every student deserves the best chance to succeed. That’s why we’re providing new options for the ACT® test beginning with the September 2020 national test date, so students can put their best foot forward. These options are designed to give students more choices and an improved testing experience while providing greater confidence that their test scores reflect their overall academic achievement and potential.

  • Section Retesting
    Once students take a complete ACT test, they will have the opportunity to retake one or more single-section subject tests to improve their scores.
  • Superscoring
    A superscore is an ACT Composite score calculated using the highest subject scores from different test administrations. This will allow students to showcase their highest achievements on college and scholarship applications by combining their highest scores by subject into one Composite score.
  • Faster Results with Online Testing
    On national test days, students will be able to choose between online testing and traditional paper testing to better align with how they learn today. For students testing online, they will get faster test results—as soon as two business days.

Reminder: Timeline for Release of 2018-2019 School and Center Performance Scores



The 2018-2019 school and center performance scores will be released on November 6 in the Louisiana School Finder. Below is a timeline for when school systems will receive data and resources related to this release:

Week of October 28: School system leaders receive individual, unsuppressed school system and school-level performance scores from Network Leader and participate in briefing calls.

November 5:

○ Early childhood education program “Honor Roll” results publicly released.

○ School system leaders receive statewide, school-system, and school-level suppressed results that evening.

November 6:

○ School system leaders participate in briefing call with Superintendent John White on statewide results at 10:00 a.m.

○ Superintendent White holds media briefing on statewide results and results made public in School Finder and the website at 11:00 a.m.

Reminder: Resources and Events at the Louisiana Old State Capitol


Please share with high school teachers.

Louisiana’s Old State Capitol, part of the Office of Secretary of State Kyle Ardoin, has partnered

with the National Park Service to host an exhibition called Victory from Within: The American POW Experience through December 20.

Below, please find information on other related upcoming programs and initiatives:

November 3 from 1:00 p.m.—4:00 p.m.: Free showings of "The Ghost of the Castle" and related activities

○ Recommended Audience: All ages

November 13 at 5:30 p.m.: Part One: An American Prisoner of War Experience

○ Recommended Audience: High school students and above; not for sensitive audiences

November 14 at 5:30 p.m.: Part Two: Victory from Within

○ Recommended Audience: High school students and above; not for sensitive audiences

Visit Louisiana’s Old State Capitol’s webpage for more information on all exhibits and upcoming events, including how to book a tour. Additional materials will be added to the site over the coming weeks.

Save the Date:

Wednesday, November 6, 2019 from 4:00 p.m. – 6:00 p.m.: Administrators Institute of Professional Learning: Focus: Inclusion—all grade levels

If you have any questions, please do not hesitate to contact me.

As a district, we must work wholeheartedly to ensure early identification of students who are not making adequate progress towards achieving standards. We know that effective intervention is crucial. In accordance with the Board’s policy on grading and assessment systems, teachers shall assess the teaching and learning process on a continual basis. Teachers shall identify students early in the school year (each nine weeks) who are not making adequate progress toward achieving the district’s academic standards. To that end, please find attached the district promotion in Jeopardy form. This form must be used by each content teacher to maintain records for all students who have not attained at least a 67% by the end of each nine-week grading period. In addition, students with more than five absences within a nine-week period must be documented on the form. Evidence of parental conferences must be maintained on file as documentation of efforts made by the teacher to ensure dialogue with the parent/guardian on student progress. Principals, please monitor and ensure that teachers are properly documenting students in jeopardy of promotion as well as making the necessary parental contact. In addition, please ensure that you, as principal, maintain evidence of your school’s efforts in identifying and remediating students on each teacher’s Promotion in Jeopardy checklist. As you review the form and share it with your instructional staff members, please do not hesitate to reach out with any questions.

Please find attached the 2019 – 2020 Accountability Tracker that has been updated to reflect the current school year. The Accountability Tracker will be reviewed and discussed with administrators during the fall/winter High School Academic Audits conducted by Mr. Jenkins and team. Schedule is forthcoming.

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BARBARA ROBERSON - SAFETY

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SYLVIA BROWN, SUPERVISOR OF HEALTH AND NURSING

Reminder: School Immunization Reporting Deadline


The Louisiana Office of Public Health (OPH) reminds schools that the yearly submission of student immunization data is due November 15. Louisiana Revised Statute 17:170 requires chief administrators of all schools in the state, both public and private, to transmit electronically immunization compliance reports to the Louisiana Department of Health. School staff responsible for completing the submission must use the school module within LINKS, the Louisiana Immunization Network. All students attending school in Louisiana must have either a complete immunization record or an immunization exemption on file with the school in order to comply with the school entry law. School officials may exclude any student from attending school who does not present the required documentation.

Beginning with this year’s data, the OPH will publish school-level data on the OPH website. Parents and interested persons will be able to look up individual schools to assess how well the school is complying with laws requiring complete immunization records for school entry.

Schools in need of assistance related to the completion of the immunization report and submission of data through LINKS are encouraged to contact parish immunization program consultants. Contact information is available at the OPH Immunization Program website.

THERESE ELLENDER - SUPERVISOR OF STEAM

New: 2020 Jump Start Convention Registration is Open


Please share with counselors.

Registration for the 2020 Jump Start Convention is now open and will close on January 3. Participants will learn the latest trends in career and technical education and take a “deep dive” into the new streamlined Jump Start 2.0 pathways that will be considered for adoption in spring 2020. A list of discounted hotels is available for this event.

New: AP Classroom Progress Checks


Please share with instructional leaders.

The College Board has released a subject-specific AP Classroom observation tool, Checks for Student Understanding: A School Leader’s Guide to Support AP Teachers. A digital tutorial is also available that walks school leaders through the student, teacher, and school leader monitoring tool.

As a reminder, there will be two Department-hosted AP Classroom webinars this week:

Webinar Date and Time: October 23 at 11:30 a.m.

Webinar Link: https://ldoe.zoom.us/j/569359367

Webinar Phone Number: 646-876-9923

Meeting ID#: 569 359 367

Webinar Date and Time: October 24 at 3:00 p.m.

Webinar Link: https://ldoe.zoom.us/j/750213746

Webinar Phone Number: 646-876-9923

Meeting ID#: 750 213 746

Accidents

In an effort to expedite to student accident claims please make sure the attached form is filled out and sent in with the student accident form IF you believe the accident will warrant an investigation or it required medical attention.

Parents/guardians would only get a copy of the regular student accident report—the attached supplement is for our adjuster only.

AP Coordinator Exam Order Training Dates

Please share with administrators and AP coordinators.

The preferred AP exam ordering deadline is October 4. Please register for one of the nine remaining Preparing and Submitting the Exam Order sessions for AP coordinators to prepare for the changes. The sessions will be offered at varying times on the following dates.



● October 31 at 3:00 p.m.

● November 6 at 11:00 a.m.

● November 12 at 8:00 a.m.

The final deadline for submitting AP exam orders is November 15.

Quest for Success Teacher Training

Please share with career and technical education (CTE) supervisors and administrators.

Quest for Success is an innovative, new, high school-level, career exploration course designed to prepare all Louisiana graduates for career and life success. Individuals who have not attended the two-day Quest for Success training and seek to teach the Quest for Success course should attend one of the upcoming training events. Registration is currently open for the following two-day trainings. Each training will run from 8:00 a.m. to 4:00 p.m. each day.


● October 22-23 in Mansfield

● November 4-5 in Chalmette

Social Studies Fair

SEE ARCHIVED SEPTEMBER 2, 2019 SU NEWSLETTER FOR DETAILS


*ALL DOCUMENTS CAN BE FOUND IN THE PRINCIPALS E-BINDER.

SCIENCE FAIR

SEE ARCHIVED SEPTEMBER 2, 2019 SU NEWSLETTER FOR DETAILS


*ALL DOCUMENTS CAN BE FOUND IN THE PRINCIPAL'S EBINDER

TRESSA MILLER - DIRECTOR OF FINANCE

1. Fixed Assets- Beginning of Year Inventory counts are due to Charlie Latiolais by 9/30/19.


  • Form A- Fixed Asset Inventory Verification Form (signed by principal),
  • Form B- Fixed Asset Inventory Form for every room and area on campus (signed by staff),
  • Staff Roster


2. You should be reviewing and approving the following bookkeeping reports monthly. And your bookkeepers should be submitting these to Angie Marks monthly by the 15th.


  • 1. General Ledger Activity Report for the month
  • 2. Bank Reconciliation Report
  • 3. Outstanding Check Listing
  • 4. Copy of Entire Bank Statement (including copies of checks and deposits)


August 2019 reports are past due.

JEROME ROBINSON - SUPERVISOR OF CHILD WELFARE AND ATTENDANCE/ATHLETICS

Student Fee Policies

PAST DUE) NOTE: Many of you all have already submitted the requested information so please disregard this email, however, several schools have not. Please submit the required information as soon as possible. THANKS!

Dear Administrators,

As we begin preparations for the 2020-2021 school year, please review the attachment included in this email that elaborates on the requirements of Act 240. As noted, this Act requires a uniformed registration fee throughout the school District.

Each school in our district is required to submit to me the following:


1. An official letter that includes the registration fees charged for the 2019-2020 school year that was submitted to parents for payment. This letter should include a detailed summary of how the funds were utilized.


2. The summaries should be itemized and include the cost for each request.


Note: The deadline for submission of this requested information WAS Friday, October 18, 2019, by 10:00 am.

INSTRUCTIONAL TECHNOLOGY FACILITATOR/WEBMASTER TRICIA FONTENOT

UNITED WAY CAMPAIGN KICKOFF - TODAY

All elementary, junior high, and middle schools are encouraged to participate. High schools may hold a jean day to benefit the United Way.


The United Way Campaign begins TODAY and ends November 1, 2019.

Please help us to have a successful United Way Campaign!

I have send out all pledge cards to your schools. On the pledge cards, options include payroll deductions or to pay with a credit/debit card. A cash option is not listed. If staff members aren’t comfortable with making a payroll deduction or giving credit card information, please still have them fill out the card and write in “cash” and the amount on the pledge card. Please put all the cash that you have received together and write ONE check made out to St. Landry/Evangeline United Way if you have any cash that has been collected.

The superintendent has approved you having jean days to include student and staff participation. Also, be creative…It’s the week of Halloween, so perhaps you could have students participate in Halloween themed activities and collect money for their participation to donate to United Way.

During the week of November 4th, either send the pledge cards and check to me or call me to make arrangements for me to pick it up.

Thanks in advance for your help in the 2019 St. Landry/Evangeline United Way Campaign!!!

Christmas Card Art Contest

We are in search of artwork for our district Christmas Cards.



Here is the link to the online application: www.slp.k12.la.us/apps/pages/Christmas_Card_Design_Contest.

The deadline for submission is November 15, 2019. All entries can be turned in to me at the school board office.

Winners have their artwork displayed on our district Christmas Card and they get a framed copy of their artwork.

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Last Year's Christmas Card Contest Winner

Adria Guillory

Central Middle School

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Principals' E-Binder

Remember to check the Principals' E-binder for forms you may need throughout the year.

https://www.slp.k12.la.us/apps/pages/index.jsp?uREC_ID=371733&type=d&pREC_ID=1651247


Login Credentials:

Username: slpsb

Password: principals


*Send me an email if there is something specific that you would like included in the e-binder.

PAT MASON-GUILLORY, PARENT & FAMILY ENGAGEMENT

New: Release of School and Center Performance Communications Toolkits

The Department released a toolkit to help school systems, schools, and early childhood centers communicate the release of their 2019 performance scores in the Louisiana School Finder. The toolkit includes resources such as:

● School Finder flyer, poster, website button, and social media graphics

● Sample early childhood and K-12 news releases

● Animated videos to help explain early childhood performance profiles

● Early childhood and K-12 customizable parent night presentations

All resources are available in the principal support library. All videos are available on the Department’s YouTube channel on the “School Finder” playlist.

SUPERVISOR OF INSTRUCTION, SCHOOL CHOICE, & SCHOOL IMPROVEMENT- TRINA PRESTON

WorkKeys

Below is some very important information pertaining to WorkKeys 2.0 testing for the second quarter:

· The WorkKeys online testing window for 11th and 12th grade retesters in St. Landry Parish will be December 9 - 13, 2019.

· High schools may choose their retest dates, but the dates must be within the district’s window.

· Please submit your school’s WorkKeys schedule, along with a list of retesters to me by Friday, November 1, 2019.

· IMPORTANT: Students with the small group or test read aloud accommodations cannot be tested during this window. These students may be retested during the Spring 2020 accommodated paper-based window (March 18 – April 1, 2020).

Please be reminded that Bulletin 118 was updated in March 2018, and the administration of WorkKeys must adhere to the following policy:

· Students shall be subject to a 30-day wait period before retesting on WorkKeys assessments, during which time schools shall provide remediation using ACT WorkKeys Curriculum; therefore, students cannot begin a retest until at least the 31st day.

· Due to the 30 day rule, LDOE will no longer accept the National Career Readiness Certificate (NCRC) for accountability purposes. According to Bulletin 111: Districts must provide student results for all WorkKeys tests taken by every student to ensure all results are considered; therefore, schools must submit the skills report for all of the submissions for accountability. Not doing so will result in the school getting zeros.

· In an effort to maintain uniformity throughout the district and to ensure compliance to the 30 day wait period for remediation,all St. Landry Parish schools must adhere to the retest dates outlined in the 2019 – 2020 District Assessment Calendar.

Please note that you currently have the ability to create groups and add students to your realm. All WorkKeys information has been uploaded to the STC Google Drive.

If you have any questions, please do not hesitate to contact me.

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Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.