AIS Friday Flash

Friday, September 4, 2020

AIS Friday Flash - Head of School eCommuniqué (September 4, 2020)

School Calendar Dates Revised

Please make sure to check your inboxes for the important communiqué sent on 9/3 regarding continued distance learning for 9 more days, with the first date of on-campus instruction revised to Monday, 9/21. The attached video from our Head of School, Jacques Weber, includes important information about this change, so thank you in advance for viewing. For any questions, please reach out to him here.


New Families Night-Mon., 8/31, 5:30 - 7:00 pm

We had a wonderful time visiting with our newest members of AIS this week at our virtual New Families Night. Please join me in welcoming: Beachler, Beck, Carter, Cooper, Lowell, Nabeth, Nagahawatte, Papavassaliou, Pichon, Roth, Vaughn, Wigley families to our school.


Labor Day/School Closed-Mon., 9/7

The school will be closed (no virtual classes) in observance of Labor Day on Monday, September 7th. We wish you all a safe and happy holiday.


Dropoff & Pickup Procedures

Check your inboxes for PikmyKid instructions sent this afternoon. Families will need to register in the app, review their pickup preferences, and assign other authorized users within PikMyKid. Thank you for completing this by Sunday 9/13. Since we postponed the student walk-throughs, we will mail information packets with the instructions and pickup cards to families. To get started:

  • Please watch this informational video outlining how to use the app.
  • Download the PikMyKid Parent App at the Google Play or Apple Store to your cell phone.
  • Update your information (i.e., any changes to your preferred email or cell phone).
  • Add authorized pickups. (Authorized pickups from RenWeb will not transfer over, thank you for adding them to PikMyKid.
  • Tell your authorized pickups about PikMyKid and ask them to download the app.
  • Modify pickup mode for your child(ren) by day, week, or month using the calendar feature.
  • Review all the parent instructions and flyers. Reach out to April with any questions or concerns.


Volunteer Opportunities

When we return for on-campus learning we will need several parent volunteers daily in the mornings and afternoons for drop-off and pick-up, especially for the first few weeks as we all get used to the new procedures. These shifts will be socially distanced stations outside of the building to help direct students safely to their outside class entrances. Click here for our Volunteer Sign-Up Page and for Safety Patrol here.


Head of School Virtual Coffee-Thur., 9/17, 10:30 - 11:30 am (New Date)

Join Jacques for a virtual Head of School coffee to launch the year and visit with other AIS families.


On-campus Walk-throughs-9/17 & 9/18, 1:00 - 4:00 pm (New Dates)

We will be hosting On-campus Walk-throughs from 1pm - 4pm on Thursday, 9/17 and Friday, 9/18. You will receive an email to sign up for a time on either day for your child(ren)'s walk-through. We want our students to be prepared for school and to feel comfortable with the new drop-off procedures and classroom set up before returning to campus. Please discuss the walk-through with your child and let them know that this is practice for their upcoming on-campus start date.

  • PS-GS: During your child's scheduled walk-through, you will practice parking in the Maternelle parking lot and dropping your child off at their classroom door. Parents will be required to remain outside the classroom as the teachers and assistant teachers welcome the students in the classroom and give them a short tour to familiarize them with their new school environment. Walk-throughs will be done in small groups, with physical distancing reinforced, by scheduled appointment only.
  • CP-4è: During your scheduled walk-through, you will practice dropping your child off under the portico in front of the school, and the teachers will then walk your child to their classroom entrance and give them a classroom tour. Parents will be required to remain in their vehicles while students complete the walk-through with their teachers. Walk-throughs will be done in small groups, with physical distancing reinforced, by scheduled appointment only.


Campus Walkthrough Signups

We are excited to welcome students back to campus on the afternoons of Thursday, September 17th, and Friday, September 18th for campus walkthroughs. During this time, students will get to visit their new classrooms while at the same time practicing the new procedures of drop-off and a safe return to class. As a reminder, during the campus walkthroughs, parents and guardians will not be allowed in classrooms. To sign-up for a campus walkthrough slot, please follow these easy steps:

  1. Go to https://austinis.schoolsoft.com/
  2. Log-in to the system.
    1. If you already have a username and password for the system that you used previously, you will be able to use that.
    2. If you have a login but have forgotten your password, simply click the “Forgot your username or password?” link and a new one will be sent to you.
    3. If you have never had a login, please click on the Register Now button.
  3. Once you are logged in, under the “Available conference sessions” menu, select “Thursday September 17 – 1:00 PM to 4:00 PM” or “Friday September 18 – 1:00 PM to 4:00 PM
  4. Select the grade(s) that your child(ren) will attend this year and then click Next.
  5. Select a time slot that is convenient for you. If a time slot is greyed out, then it means that it is no longer available.
  6. Select your child’s name, enter any comments/questions you may have, then click “Submit.”

Back to School Night: Questions for the Head of School

In order to best address questions from families over Google Hangouts, this year’s Back to School Night meetings with the Head of School will be broken up by cycle. In advance of this meeting, you are invited to send your questions to the Head of School via a Google Form. Your questions will be used to tailor a presentation that addresses as many of your burning question as possible during the initial remarks from Jacques. Please take some time to watch the First Day of School eCommuniqué from the Head of School, as many of your questions may be answered in that video. ¡Hasta pronto!


Back to School Nights-9/17 & 9/18, 5:00 - 7:15 pm (New Dates)

We will be hosting two Virtual Back to School Nights on Thursday, 9/17 for Cycles 1 & 2: PS-CE2 (PreK3 to 3rd Grade) and Friday, 9/18 for Cycles 3 and 4 (CM1-4è). Parents will join an important info session at the times below hosted by our Head of School, Jacques Weber, and our Principal, Emily Hopkins, followed by break out virtual meets with your child(ren)'s teaching team. The schedule is as follows:

Thur., 9/17, 5:00 - 7:15 pm: Cycles 1 & 2

  • Cycle 1 (PS-GS)
5:00-5:30pm Parent Google Meet with Jacques & Emily
5:30-6:30pm Google Meet with your child's teaching team
  • Cycle 2 (CP-CE2)
5:45-6:15pm Parent Google Meet with Jacques & Emily
6:15-7:15pm Google Meet with your child's teaching team


Fri., 9/18, 5:00 - 7:15 pm: Cycles 3 & 4

  • Cycle 3 (CM1-CM2)

5:00-5:30pm Parent Google Meet with Jacques & Emily
5:30-6:30pm Google Meet with your child's teaching team

  • Middle School (6è-4è)
5:45-6:15pm Parent Google Meet with Jacques & Emily
6:15-7:15pm Google Meet with your child's teaching team


First Day of On-Campus Learning-Mon., 9/21 (New Date)

We can’t wait to see you all in person! Under our current plan, we will be ready to welcome students and families back to campus on Monday, September 21st! Stay tuned for more information about drop-off procedures, which are also summarized in our AIS Campus Opening Guide.


Room Parent Virtual Coffee-Tue., 9/24 9:30 - 10:30 (New Date)

Each year Room Parents help provide support to the class teachers, the school, and the Parent Teacher Organization (PTO). Volunteering as a Room Parent will look a bit different this year, but will include disseminating reminders (from school updates found in the Friday Flash) to the other class parents, reinforcing class and teacher needs, and updating parents with other school information regularly. Be on the lookout for signup information soon. The PTO will also host a Room Parent Coffee on September 24th from 9:30 - 10:30 am to share more details about what it means to be a Room Parent and how you can help.


September Student Birthdays

Happy Birthday, bon anniversaire, and feliz cumpleaños to the following students with September birthdays: Rafael A., Lydia D., Emmett T., Madeleine S., Lucas Z., Raphael B., Sebas M., Isabella C., Oliver B., Taylor M., Emma T., & Dafna F.


Updated Save the dates

We will continue to build out our school calendar and will update you with more event dates as they approach.

  • 9/7 Labor Day-No School
  • 9/13 Deadline to enter PikMyKid Data
  • 9/17 Head of School Virtual Coffee
  • 9/17 Back to School Night: Cycles 1 & 2 (PreK3 - 3rd)
  • 9/18 Back to School Night: Cycles 3 & 4 (4th - 8th)
  • 9/21 First Day of On-Campus Learning!
  • 9/24 Room Parent Coffee
  • 9/28 All Medical Forms Due
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