Garfield Re-2 News You Can Use
October 30, 2020
Happy National Candy Corn Day
Facilities is still cleaning and disinfecting to keep you safe
News from the Technology Department
In order to support students and staff, both on and off-campus, we have upgraded both our Internet connection and our Wide Area Network (WAN) District-Wide. The size of our bandwidth, and our network was to be a constraining factor on the education of our students, and these upgrades help make sure that it isn’t.
Without these upgrades teachers and students might have maxed out our bandwidth, which would have resulted in connection issues and errors online. With the upgrades teachers and students can connect and learn in-person, virtually, or both, without issue.
High School event streaming
Both Rifle and Coal Ridge high schools will have video streaming available in both their main gyms and field houses by the start of 2021! Both schools will be able to provide live feeds that will be available for students, families, and fans online. In the COVID-19 world, we may have to limit access to these events in person. Should that be the case, anyone with an Internet connection and connected device can stream events from the comfort of their own homes or other location.
Damaged Student Devices
Garfield Re-2 students and families have been so responsible for their student devices, and we know that things happen.
If your child has an issue with their Chromebook (damaged, lost, or stolen) contact your school’s librarian/media specialist as soon as possible.
The media specialist can get it to the right person to fix a problem, try to recover the device, and discuss what is necessary to repair or replace the device.
Blood Draw Credit
On your 10/15 paycheck you may see a new field called UR25, this code now houses the blood draw credit if you are eligible to receive it. If you receive your credit through your HSA you will see the code HSA Blood Credit. Payroll recently completed a benefits audit on the blood draw credit to ensure all eligible employees are receiving their correct amount. Any missed months will reflect on your 10/15 paycheck. Starting on 11/15 all UR25/ HSA Blood Draw Credit’s will be for $40. (If your spouse is also an Re-2 employee the credit may be up to $80).
The reasoning for this audit was to ensure all employees have received their correct Blood Draw Credit amount and to be transparent on benefit costs for each employee. Employees now will see their medical costs then the credit, if eligible. Due to the pandemic, blood draws for the $40.00 HSA credit were not completed for this benefit year. We are honoring those who received the credit last year, this year. We hope to bring a third-party vendor to do blood draws in the Spring for the 2021-2022 benefit year.
For 2020-2021 eligibility requirements please review the benefits guide:
If you have questions about eligibility please contact HR at email@example.com
If you have questions about UR25/ HSA Blood Credit on your paycheck please contact payroll at firstname.lastname@example.org
Compensatory time (Comp Time) changes are coming
Garfield Re-2 is revising our practices to align with school district policy and state law. This may mean that our classified staff sees some changes in how that is accrued. Any classified staff member that has comp time accrued will begin receiving notifications starting this week that they have a comp time balance and will be paid out that balance in December 2020. The policy is linked below.
Things to note going forward:
All classified staff will have a 0 balance in comp time accruals starting January 1, 2021.
No compensation time can be accrued for the month of December 2020
Staff will be paid out for accrued comp time on the December 15, 2020 paycheck
Staff will NOT be allowed to accrue more than 40 hours of compensatory time starting January 1, 2021 unless approved by YOU and HR is notified. HR will then take to the Superintendent for special approval per policy if over 40 is warranted.
Compensatory time does affect your budget! Starting January 1, 2020. We will continue to monitor compensatory time as well as overtime to ensure that policy and the state law are being followed. You will receive reports of your employees accruing comp time going forward and will be asked to address that with the employee building the accruals especially if it is near the 40 hours.
There will be more training to come. We appreciate your support and helping us get back on the right path of following Board policy and state law.
Please let me know if you have any questions or concerns - contact HR@garfieldre2.net
Pulse poll data shows overall support for chosen learning platform
Thank you to everyone that took the minute or two to complete this survey.
Below you will find a link to the survey information provided to the School Board on Monday, October 26.
Garfield Re-2 is very proud of the fact that 0verall, families are very happy with the learning platform that they are on and with the communication they are receiving with teachers and schools. We have shared all of the comments with our principals and identified a few recurring themes.
Numbers like these come because of the hard-working, dedicated staff members that encourage, nurture and challenge every student, every day - online or in person. Your passion is noticed by our families. THANK YOU for everything you do for students every day!
Look for our continued surveying on these questions, and please continue to share your thoughts. Staff survey data will come soon.
Coal Ridge High School getting a new gym floor
Just before school started, Coal Ridge High School had a water leak that flooded several classrooms and the gym floor.
Garfield Re-2 maintenance crews were able to get classroom space modified and safe for the return to classes, however, the gym floor has proven to take a little bit longer.
At the last school board meeting, the board heard a presentation from Facilities Director John Oldham that progress is being made on the installation of a new gymnasium floor, and the new design was revealed. The new floor installation should be complete in December.
Second semester moved back to January 14
At the last school board meeting, the Garfield Re-2 School Board approved a calendar modification that moves the end of the first semester in 2020-21 to AFTER winter break - January 14.
The move was requested specifically because the delayed start of the school year made the first semester significantly shorter than the other, and made it difficult for instructors at the secondary level to get all of the required learnings in the proper time frames.
This change should not impact the elementary schools much, and it may impact some students with their final exams.
School Board Workshop - Monday, November 2 5:30 p.m.
The Garfield Re-2 School District will host a workshop on Monday, November 2 at 5:30 p.m.
This is a workshop only. There will not be public comment at this meeting.
The zoom link is below.
When: Nov 2, 2020 05:30 PM Mountain Time (US and Canada) Topic: November 2, 2020 School Board Workshop Please click the link below to join the webinar: https://us02web.zoom.us/j/88563625886?pwd=dHVIb040TUczRnkxczZIR1BzWnNmUT09 Passcode: 277966 Or iPhone one-tap : US: +13126266799,,88563625886#,,,,,,0#,,277966# or +13017158592,,88563625886#,,,,,,0#,,277966# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 929 436 2866 or +1 346 248 7799 or +1 669 900 6833 or +1 253 215 8782 Webinar ID: 885 6362 5886 Passcode: 277966 International numbers available: https://us02web.zoom.us/u/kb0jwK5rbD
Who's Who in HR - Wendy Tennis, Human Resources Generalist
Wendy comes to us with an education and healthcare background. She taught English, Speech and Drama for 14 years and most recently worked at Valley View Hospital orienting new employees and training staff. She is delighted to be a part of the HR team at Garfield Re-2!
Wendy’s HR Duties include:
New Hires (Job Postings, Recruitment, Onboarding), PreSchool Background Checks (Trails), Exit Interviews, New Employee Orientation, Credits, Interviews, and assisting with benefits enrollment.
Who's Who in HR - Norma “Gabby” Saenz, Human Resources Generalist
Gabby is a Pastor, happily married for 25 years, and with 4 beautiful kids. She came from Mexico 26 years ago when she married her husband,before that she was going to the University to become a Lawyer. Once in the USA she first started working as a salesperson in Walmart then she moved up to be a Manager for several areas and worked as HR Representative, later on, she went to work for Colorado Mountain College as a Preschool Sub Teacher and then became a Pastor in a Glenwood Springs Hispanic Church. She also worked for Valley View Hospital in the Insurance Verification Department and as a Patient Access Professional. Now she is here and she hopes to help you with your professional needs. Her heart is for the people, she believes a smile, positive feedback , being compassionate, and showing love to each other can make a big difference in this World.
Gabby’s HR Duties include:
FMLA, Workers Compensation, ID Badges, Volunteers, Transfers/Resignations, COVID pay, Certified Staff Licenses, Employee Portal, and Credits
Who's Who in HR - Nannette “Nan” Danielson, Human Resources Assistant
I'm very enthusiastic and a go-getter. I enjoy the great outdoors and riding my ATV. I really enjoy reading and crocheting during my downtime in the evenings. I have served as a substitute teacher in the Garfield Re-2 School District as well so I bring a unique perspective to coordinating subs throughout the District!
Nan’s HR duties include:
Verifications of Employment “VOE’s”, Substitute Coordinator, LOC Room Coordinator, Invoices & Bills for HR
Who's Who in HR - Kayla Reece, Director of Human Resource, Title IX Coordinator
I am a former KSE Red Tail Hawk, Riverside Viking, and Coal Ridge Titan. I am so happy to be back in the District that helped shape me into who I am today and serving my community and all of you! I have a BBA with a concentration in Human Resources from Colorado Mesa University. I was that nerd that was president of the Human Resources club throughout my college days, as I said in my interview here, “I love HR.” Since then I have held a variety of different Human Resources positions that will help me bring a diverse range of knowledge to the Human Resources department here at Garfield Re-2. I live locally with my fiance and two dogs. I can’t wait to continue to meet all the great staff members that truly make Garfield Re-2 great and what it is today!
Kayla 'sHR Duties Include:
Employee Grievances, Disciplinary actions, Policy questions, Employment contracts, Job Descriptions, COVID Pay, Salary Schedules,Extra Pay, Virtual Work Requests, ADA Accommodations, Legal
Credits Credits Credits...Did you submit credits before October 1, 2020?
If so, the Human Resources team is currently reviewing credits. We are actually reviewing all Certified Personnel in assurance that we did not miss anyone during the transition of departments! If the credits you submitted warrant a salary advancement, we will be issuing new contracts around November 1, 2020 for November 15th paycheck. Pay will be retroactive back to August. We will be contacting you directly to let you know where you sit.
Please see Personnel policy GCBA-R on what qualifies for salary advancement. Salary credit must be submitted prior to October 1st each year to be credited to that year’s contract salary. Have credit questions still? Reach out to Human Resources at email@example.com .
Four Steps to making sure you get your extra pay stipends
Here are the steps to take to make sure that you get your extra pay stipends in the right amount and when you expect it.
1) Request an extra pay form (there is a photo of one below) from your building Finance Secretary;
2) Complete the extra pay form with the appropriate information;
3) Have your supervisor and/or your school Principal sign it;
3) Return to Human Resources either via Intradistrict mail or by scanning and sending it to firstname.lastname@example.org.
These are all required in order for Human Resources to process your extra pay request. By following these four steps, it will ensure that you receive the pay you are expecting it, in the time frame you are expecting it in.
NOVEMER 12 DEADLINE - Aspen Ski Co shows gratitude for educators
Aspen Ski Co is offering Garfield Re-2 employees SEVEN days of skiing on their slopes for free. It is called the Gratitude Pack. This is essentially a complimentary Valley 7-Pack.
Here is how to get those AWESOME POWDER DAYS!
Download the PDF below, complete the information and email or provided it (i.e. stop by the DO, send it through intradistrict mail, physically hand it to) Nan Danielson at the District Office by NO LATER THAN NOVEMBER 12.
There was some confusion is the information that went out in the News You Can Use. The PDF form said to return to Aspen Ski Co. If you emailed Aspen Ski Co. PLEASE - send that information to Nan Danielson at email@example.com.
We have revised the PDF to avoid any confusion.
You can also purchase a Premier Ski Pass and have it payroll deducted over 3 pay periods for $999.00.
These offers are good ONLY for Garfield Re-2 employees. There are blackout dates that apply.
Details on the blackout dates for Gratitude 7-Pack can be found here: https://www.aspensnowmass.com/plan-your-stay/tickets-and-passes/season-passes/valley-passes.
Thank you Aspen Ski Co. and THANK YOU to the entire Garfield Re-2 staff that is supporting our students in so many different ways EVERY DAY!
Dot. . Dot. . .Dot. . .Are you getting our text messages?
Snow Days turn into Distance Learning Days
For the 20-21 school year, Garfield Re-2 chose to delay the beginning of school by two weeks to better prepare our facilities and instructional capacity. We did this to improve safety for our students and staff and to provide the highest quality education possible.
You may recall in a previous newsletter that Garfield Re-2 has determined we can meet our statutory obligation for contact hours with the current schedule, however, this leaves no additional time to accommodate for weather events or other issues that may disrupt in-person learning.
During severe weather events, evaluation for school closure begins the evening prior and continues at about 4:00 a.m. with conversations between Colorado Department of Transportation, Garfield County Road and Bridge, the Director of Transportation, the Director of Communication, the Superintendent and an evaluation of current and future weather information.
In the event of a school closure or to observe a delayed start, the following resources will be used to let families know about the closure: An autodialer message will be sent to families as soon as possible. The practice is to make the call using the autodialer system by about 5:30 a.m.
In all situations, schools will pivot to online instruction immediately to allow students to access lessons provided by and supported by their regular teachers and allow students to continue their learning despite an inability to access school facilities.
Other emergencies that threaten the safety, health or welfare of students or staff members that will result in distance learning will be communicated to families as quickly as possible using the same communication channels listed above including: autodialer/autoemail, newspapers and radio stations.