September 2019, Volume 2

A Big Thank You

We want to start with a big thank you to everyone who took a moment to read our first #INspirEDgrants newsletter last month. Readers, at last look, were spread across seven states and four countries. Our hope is #INspirEDgrants will be helpful in some way each month to LEAs, Program Administrators, and whomever else our readers may be.

Here are what you'll find in this issue:

  • Information on Title I FY 2018 Carry Over Funds
  • #Getting Rooted: Creating a Strong Foundation for 21st Century Youth conference
  • "Did You Know" talks about where to find Title Con presentations if you weren't able to attend
  • Helpful place to start if you are a new Program Administrator
  • Important Upcoming Dates
  • Ideas on who to follow on Twitter

Please remember to like and follow us using the buttons over the above banner. By following us, you'll receive a notice when the next newsletter is ready each month. Feel free to share using the Facebook, Twitter and Pinterest icons above as well.

Have a great September!

Title I FY 2018 Carry Over Funds within the FY 2019 Application

A letter regarding FY 2019 Title I, Part A funding distribution was sent to all LEAs in July 2019. The letter provided information on the FY 2019 Final Allocation as well as carryover funds from FY 2018.

A reminder these funds must be encumbered (expenses approved through requisition order, purchase order, or contract) no later than September 30, 2019 and expended (activities/purchases encumbered and liquidated) by December 15, 2019.

How do I know if I have expended my carryover funds?

  • “FIFO” (First in First Out)
    • Upon receiving a request for reimbursement for Title I, Part A funds from an LEA, funds are first drawn from “carryover” until 100% of funds are expended.

What if I don’t expend all FY 2019 Final Allocation funds by December 15, 2019?

  • An LEA may carryover up to 15% of FY 2019 allocated funds into their FY 2020 allocation.
    • Carryover funds from previous year must be spent within first 12 months of next FY.
    • Excess carryover funds for non-waiver eligible LEAs will be forfeited.
    • Notification of Excess Title I Carryover Funds FY 2019 and subsequent next steps will be shared with LEAs by early February 2020.

All activities must be carried out in accordance with your approved Title I, Part A grant. If you have any questions, please contact your Federal Grants Specialist.

#GetRooted: Creating a Strong Foundation for 21st Century Youth

The IDOE 21st Century Community Learning Centers (CCLC) team is hosting the 2019 21st CCLC Multi-State Conference, October 7-9th in Evansville, IN. This 3-day conference convenes approximately 900 out-of-school time youth workers, educators, and program administrators from Indiana, Kentucky, Tennessee, and West Virginia for a unique opportunity to learn alongside one another.

Our theme this year is #GetRooted: Creating a Strong Foundation for 21st Century Youth. Conference sessions will provide attendees with tools, resources, and connections that, collectively, help build stronger foundations for youth to thrive. Sessions will be categorized according to the five conference tracks: Support, Programming, Administration, Personal Development, and Inclusion.

In addition to sessions, the conference will include a large youth presence through a youth performance, a live STEM competition, and two youth art galleries. We will also be offering interactive activities during break times with our state and national partners, and a service project for conference attendees.

For more information on the conference, visit our conference website. For questions on the conference or general inquiries about 21st CCLC, contact Erin Busk ebusk@doe.in.gov

Did You Know?

For the past two years, IDOE Federal Grants and Support Team has hosted Title Con. This conference provides support, information and networking opportunities for Program Administrators, Principals, Superintendents and other staff who support Title programs in LEAs across the State of Indiana.

Past keynote speakers have included well-known experts in the field of education, such as Dr. Kamau Bob, Dr. Charles Fay, Dr. Adam Saenz and Dr. Mike Schmoker. Session leaders come not only from IDOE, but also from schools and districts across the state. In 2019, pre-conference workshops were added for new Title I Program Administrators, McKinney-Vento Liaisons, along with a workshop on Fiscal Guidance (EDGAR) presented by Bonnie Graham, Esq., of Brustein & Manasevit.

If you weren't able to attend, or just need a refresher, all conference materials, including videos of many of the sessions from all Title Con years are available on the IDOE website.

We have already started planning for Title Con 20/20: Creating a Vision for the Future. Watch for information to come soon on dates, registration and keynote speakers.

Hope to see all of you there!

P.S.--Did you know you may use Title I funds to pay for travel and lodging expenses to attend Title Con? Ask your Federal Grants Specialist if you have questions on how to do so.

New (and Veteran) Program Administrators

If you are a new Program Administrator, all of the things you need to remember and track can be a bit overwhelming at first. We've been there too on this side as Federal Grant Specialists.

There are two great pages on IDOE's website, Resources and Program Administrator Workshops with many helpful documents, videos and presentations to assist in bringing you "up-to-speed". As mentioned above, previous Title Con presentations/videos can also help understand more of the process.

Your Federal Grants Specialist is also an excellent resource. Feel free us with any questions you may have.

Important Upcoming Dates

2020 Application Deadlines
  • October 18, 2019: SIG 1003(a)

  • Fall 2020: 21st CLCC

2019 Amendment Deadlines

  • September 15, 2019: Title I(c), Title III

2019 Encumbrance Deadlines

  • September 30, 2019: Title I(a); SIG 1003(a); SIG 1003(g); Title I(c); Title I(d); Title II(a); Title III, Title IV(a), Title V(a)

Full Calendar of dates for Title Funds.

Twitter Accounts to Follow


Big picture