SLP Superintendent's Newsletter

Week of September 17, 2018



Independent Insurance Enrollment

Fri, Sep 7 toTue, Sep 18

Educator Academy: Grades 6 - 7 Mathematics

Tue, Sep 18 3:30 PM – 6:00 PM

Conversation & Coffee - Grade 1 Zearn Math

Wed, Sep 19 3:45 PM – 5:45 PM

Arts in Education

We have partnered with the Acadiana Center for the Arts (AcA) in order to provide St. Landry Parish students an opportunity to experience some of the wonderful things the AcA has to offer our students through the Arts in Education Program. If you haven't done so, I need you to send the name of your Liaison person to Tricia Fontenot (, so that information about program offerings can be made available to your school.

Reminder: Practice Test Access and Webinars

Practice Test Access

● Practice tests for high school have been available in teacher access since July and will be available for student access in September.

● Practice tests for grades 3-8 will be available in teacher access in September and in student access in January. Practice Test Webinars The Department will host three webinars in October and January for individuals who may need a refresher on using practice tests or those who are new to this resource.

● October 3 at 4:00 p.m.

● October 16 at 3:00 p.m.

● January 9 at 4:00 p.m.

Teachers and supervisors who attend this webinar will learn general information about resources and specific information about best uses and common misuses. Additional details regarding these webinars will be provided in the newsletter in September. Please contact with questions.

New: Policy Updates and Reminders

The Department has been asked to provide a few reminders to school systems regarding laws related to student immunizations, internet safety, suicide prevention training, and promotion of students with disabilities. A summary of those reminders is now available. Please contact for more information.

New: Searching for Louisiana’s Next State Teacher and Principal of the Year

Please forward to principals and teachers. The Department recognizes great teachers and school leaders are critical to student success. Annually, the Department honors some of the state’s most successful educators through the Louisiana Teacher and Principal of the Year programs. Part of the selection process for naming the school system and state-level winners includes recommendations from teachers, principals, school system employees, parents, colleagues, and community members. If you or someone you know meets the criteria below, please submit a nomination. Self-nominations are also accepted.

● Demonstrates excellence in the field, guiding students of all backgrounds and abilities to achieve excellence

● Demonstrates leadership and innovation in and outside of the classroom walls that embodies lifelong learning

● Collaborates with colleagues, students, and families to create a school culture of respect and success

Nominations must be submitted via the nominations portal by September 28. The portal may also be accessed by visiting the Department’s website. Nominations will be sent to the local school systems for consideration as they select their top candidates to participate in the state-level process. Please email with questions.

Nomination form is linked below.


Safe and Drug-Free Community Schools and Communities Program


Remit to: MR. JOSEPH CASSIMERE, Assistant Superintendent

Fire Drill/Sniff Test for August Due: 9/7/18

Bus Safety – Safe Riding Practices (Form T-7) Due: 9/7/18

Bus Safety – Bus Emergency Evacuation Drill (Form T-8) Due: 9/7/18

Drug-Free Workplace Policy Verification Due: 9/7/18

First Semester School Safety Committee Meeting Due: 9/7/18

Safety Audit Walkthrough Due: 9/7/18

First Semester Mock Crisis Drill Due: 9/14/18

Crisis Management Update Due: 9/14/18

Safety Manual Distribution Verification Due: undetermined

September Fire Drill Report Due: 10/2/18


  1. Congratulations on an efficient school opening. This is due to your planning and effective leadership.
  2. The month of October has been designated as National Bullying Prevention Month. Your Safety Administrative Team members may plan appropriate activities throughout next month.
  3. With school underway for this year, SDFSCP encourages you to take a pro-active approach to prevention efforts. Provide an intercom message each day about a school policy concerning drugs, alcohol, weapons, fighting, bullying and harassment. This strategy, along with frequent random Metal Detector / K-9 Searches, will help deter dangerous situations on your school campus. Please contact Mr. Joseph Cassimere - SDFSCP, if you need assistance with any prevention activity.

Workers Compensation

This is just a gentle reminder of the following Workers Compensation guidelines:

1. The administrator/supervisor or his/her designee should fill out the Accident Form not the employee (the form is one the District Website:

2. The form should be sent as soon as possible and either Mr. Cassimere and/or Rachel notified of the accident immediately so that we can notify the TPA, this may be done via email.

3. Please make sure to direct workers to OGHS, the Family Clinic on I-49 Service Road, or the Heinen Medical Clinic in Eunice during work hours for injury-related drug screening. Starting September 15th: OGHS will be an approved site for Work-Related Injury Drug testing at any hour.

4. The employee should be informed of their right to be seen by their own physician but that they MUST let the physician know it is a work-related injury.

5. An employee may opt to see the physicians at Heinen Clinic or Family Clinic.

6. The employee is responsible for setting up their OWN doctors' appointments. The employee is to be informed that they MUST notify the physician's office that they are calling in regard to a work-related injury.

7. The employee should consult with their Gulf South Risk adjuster if they have questions pertaining to appointments and approvals for procedures.

8. Please let the employee know that the adjuster will call from a 985 area code and they should answer the call.

9. An employee should be sent to the ER only in the event of an emergency and the ER MUST be informed that it is a work-related injury. A drug screen MUST still be performed. The administrator/supervisor should call to verify with the ER that they know to complete this process.

10. Any employee who does NOT return to work within 7 days of an accident (this includes Saturday and Sunday) this should be reported immediately to Mr. Cassimere , Rachel, and Amy Primeaux.

Please call or email if you have ANY questions.


High School Pathways

New: Join the 2018-2019 Individual Graduation Plan Webinar

Please share with professional school counselors.

The Department is hosting a webinar to support professional school counselors with the Individual

Graduation Plan (IGP) and diploma pathway selection process. Participants will review the Guidance for

Individual Graduation Plans and Diploma Pathway Selection document that was developed to assist

middle and high school counselors in the annual development and review of the IGP. The webinar will be offered twice.

● Webinar date and time: September 25 at 9:30 a.m.

● Webinar link:

● Meeting ID#: 421677509

● Phone #: 669-900-6833

● Webinar date and time: September 26 at 3:30 p.m.

● Webinar link:

● Meeting ID#: 923660733

● Phone #: 669-900-6833

Please email for assistance.

Date Change for 2019 Teacher Leader Summit

The dates previously announced for the 2019 Teacher Leader Summit have changed. The Summit will now take place June 26-28, 2019 at the Morial Convention Center in New Orleans. More information will be forthcoming for teacher leaders and principals.

Aspiring Leaders Academy

Beginning October 10, 2018!

The St. Landry Parish School Board's Aspiring Leaders Academy is designed to offer educational leaders who have obtained Educational Leadership certification as well as those who are working towards certification the opportunity to participate in research-based professional development to acquire the critical knowledge and skills to be instructional leaders and improve student achievement in their schools.
Patterned on the components of NISL's Executive Development Program (EDP), the academy seeks to prepare aspiring leaders to serve as strategic thinkers, instructional leaders, and creators of a just, fair, and caring community in which all students meet high standards. Please share the attached flyer with instructional staff members at your school.

The application can be found at the following link:

*Deadline for applications: September 27, 2018

Overview of Student Progress Measures

Last week, the Department hosted a webinar to provide school system leaders with an overview of the student progress measure and how this data should be used to improve student achievement. A copy of the presentation and recording of the webinar are now available. Please contact your Network Leader or email with additional questions.

Target Field Grants

This grant is to support educational field trips for K-12 students. Awards will allow schools to fund trips to museums, historical sites, and other cultural destinations. Trips must connect students' classroom curricula to out-of-school experiences. Awards must be used to cover field trip costs and fees.

Eligibility Notes:

Eligible applicants are education professionals who are at least 18 years old and employed by an accredited K-12 public, private, or charter school that maintains a 501(c)(3) or 509(a)(1) tax-exempt status. Public agencies and libraries are also eligible.

Educators, teachers, principals, paraprofessionals, or classified staff of eligible institutions must be willing to plan and execute a field trip that will provide a demonstrable learning experience for students.

Applicants may receive only one award per school year.

Ineligible applicants include:

· Parents and volunteers

· Child care centers

· After-school programs

· Pre-K groups

· Educational institutions for regular instructional programs

· Religious organizations for religious purposes

· Athletic teams

· Advocacy or research groups

· Organizations that do not comply with the funding agency's non-discrimination policy

Eligible Applicants:

Non Profits
Schools/School Districts

Application Notes:

Applications must be received by 11:59 p.m. CT on October 1, 2018.

Applicants are required to complete an eligibility quiz online at prior to submitting an application. Eligible applicants will be directed to the online application. Emailed or hard-copy applications will not be accepted.

The contents of the application will become available upon initiation of the online application process.

Applications will be evaluated using the following criteria:

· Description of the field trip and its objectives

· Benefits to the students, including overall student learning experience, relevance to curriculum, and number of students who may benefit from the award

· Proposed use of funds

· Date when field trip will be taken

Refer to the NOFA and FAQ files for additional application information.


St. Landry Parish Reading and Math Pacing Guides (Grades 3-12)

Pacing guides and/or curriculum maps have been provided to all 3-12 teachers in ELA and Math. Please be sure teachers are adhering closely (within a reasonable timeframe) to these guides at your schools.

Assessment Practices

  • One of the focus areas this year for both Math and ELA is to FULLY align Instruction and Assessment with Louisiana Standards & Assessment (for Grades 3 & above—this means PARCC). It is critical to make sure that teacher assessments are meeting the level of rigor and reflect the level of work which will be required on End-of-Year formal assessments. Please monitor this important aspect of learning at your school (Instructional Specialists can help in this area).
  • Shorter, more frequent, FORMATIVE ASSESSMENTS (with feedback to improve) are also a focus this year. Please make sure teachers are incorporating ongoing formative assessments in all subject areas.

Guidebook 2.0 Materials

  • Guidebook 2.0 materials will be delivered to your school from Office Depot and/or Barnes and Noble periodically throughout the school year. Please ensure that materials are delivered directly to the teachers of the grade level/unit title that appears on the package.

4. St. Landry Parish Detention Program

  • St. Landry Parish Detention Program allocations have been emailed to all administrators. The attachments contain your allocation amounts, detention program instructions, detention program documentation form, payment request documents, and parent contact templates.
  • Please send all documentation for the St. Landry Parish Detention Program to my office before the 5th of each month for the previous month. Include both the detention documentation form and the request for payment sheet. The date, number of hours, and student attendance must be documented in order for payment to be processed.
  • Don’t hesitate to contact me if I can assist you or your faculty in any way.


LASE Conference

The 2018 LASE Conference is coming soon! Mark your calendar.

Ø Dates: Sunday, November 11 – Monday, November 12, 2018.

Ø Location: Crowne Plaza Baton Rouge

Ø As in the past couple of years, there is no registration fee.

Attached is a tentative agenda, registration form and Principal of the Year information.

This conference will be time well spent, and I look forward to seeing you in November.


Teacher PGP & SLTs

All PGPs and SLTs must be entered into HCS by October 12th.

Mandatory Form Completion - Louisiana Worker's Compensation Second Injury Board Post Hire/Conditional Job Offer Knowledgeable Questionnaire

ALL staff members on your campus are required to complete the attached form. Once you've received all forms, please forward them to my office.

Principal SLT Guidelines

Please review the attached form when writing your SLTs.


CTE - Monitoring: OCTOBER 22nd through October 26th

The Louisiana Department of Education will be on-site to audit all schools who benefit from Carl Perkins. Prior to this on-site visit, I will be contacting you for the desk review audit. I will need information from all schools to submit. I am thanking you in advance for your assistance.

General STEAM Reminders for 2018-2019

Career Futures

Career Futures Expo and Reality Store will be on Wednesday, October 31, 2018 at Northwest High for all 10th graders. More information will be sent out in October in order to prepare your students for this event. ALL School Counselors will be helping to facilitate this counseling event.

Curriculum Design Team – Business / Industry Advisory Board Meetings

Curriculum Design Team In-service will be held at each school with their Business / Industry Advisory Board members attending. Each Curriculum Design Team is to inform the CTE Coordinator of the date, time, and place of the meeting, along with an invitation to Dr. Therese D. Ellender to participate. This should begin no later than November.

This is a requirement to receive Perkins funding and for NCCER Accreditation.

Jump Start Pathway Updates

Please share with school counselors and teachers.

The Department has released a set of updates to Jump Start Pathways for 2018-2019. The updates

provide links to new pathways, course titles, credential updates, fact sheet updates, and new resources related to Jump Start.

Grant Opportunities

Grant opportunities are available in all disciplines. Grant opportunities are updated monthly and can be found at Please notify my office if you receive a grant so that you can be acknowledged. Thanks


Allocations must be encumbered no later than December 17, 2018 and invoiced no later than April 15, 2019. All requisitions requests MUST include three quotes except on food items and anything under $1000.00 (this is total order).

Advanced Placement (AP) Updates

Please share with AP coordinators, instructional leaders, and teachers.


● College Board is offering a webinar on October 17 at 1:00 p.m. on new AP program resources.

Registration is now open.

Data and Reports

All data related to AP student exam performance including AP Instructional Planning Reports are now available. For assistance with account access, please contact the AP program directly at 877-274-6474.

Science Fair


· School Fairs completed by---Friday, November 9th

· Paperwork for entries to the St. Landry Parish Science Fair---Friday, November 27th

· Parish Fair---Wednesday, December 12th 5:00 p.m. at Northwest High

Social Studies Fair


· School Fairs completed by---Friday, November 2nd (unless given special permission to complete later)

· Paperwork for entries to the St. Landry Parish Social Studies Fair---Friday, November 16th

· Parish Fair---Wednesday, December 5th 5:00 p.m. at Northwest High

Reminder: QSM Grant Application Period Opens

The Quality Science & Mathematics Grant Program (QSM)

Application deadline is September 28. Contact with questions.

QSM Grant link application is below.


1. Music Program Assistant

Mr. Lawrence Sassau will be visiting schools on Thursday and Friday mornings. He will conduct peer observations, inventory analysis, and assist in determining the equipment needs of each program.

2. Itinerant Teachers

Itinerant band teachers are to turn in their mileage by the 5th of each month to my office after the administrator has signed the documents that were emailed. Absences are to be reported to the base school in a timely manner to reflect on payroll.

3. Allocations

Allocations must be encumbered no later than December 17, 2018 and invoiced no later than April 15, 2019. All requisitions requests MUST include three quotes except on food items and anything under $1000.00 (this is total order).


1. Allocations:

Allocations must be encumbered no later than December 17, 2018, and invoiced no later than April 15, 2019. All requisitions requests MUST include three quotes except on orders under $1000.00

2. Contests:

  • Annual: LSBA Art Contest: Information sent via email. Entries will be due 12/17/2018. Please see email.

Supervisor of Instruction, School Choice, & School Improvement - Trina Preston

English Learners

English Language Accommodations Checklists must be completed for each student on your campus who is identified as an English Learner on Jcampus. Forms should be completed by the EL Committee (all core teachers, EL teacher, principal) & a parent signature is needed. Testing accommodations are only allowed on statewide assessments if used routinely in the classroom. Unique accommodations that do not change the construct being measured by a test can be requested. All completed forms can be scanned and emailed to me by September 17, 2018.

High School WorkKeys

There are a few changes for the 2018-19 WorkKeys assessment:

● ACT has discontinued the WorkKeys 1.0 assessment titles (Reading for Information, Locating Information, and Applied Mathematics). These are no longer available to anyone.

● UEB Braille without Nemeth code will be available for Applied Math.

● USB drives will replace DVDs for pre-recorded audio.

● The WorkKeys online testing window for grades 11 and 12 re-testers is October 1, 2018 – October 19, 2018.

● Bulletin 118 was updated in March 2018, and the administration of WorkKeys must adhere to the new policy:

● Students shall be subject to a 30-day wait period before retesting on WorkKeys assessments, during which time schools shall provide remediation.

● Schools must provide student results for all WorkKeys tests taken by every student every year, as outlined by DOE, to ensure all results are considered.

Placement Tests

If you are unsure whether or not a student needs to take a placement test, please do not hesitate to contact me. The placement test letter and application can be found on the district website homepage or by going to this link:


SLPSB Veteran Employee Recognition Day

In honor of Veterans Day, St. Landry Parish School Board in Partnership with LHC Group

will recognize former and present employees who have served in the United States Armed Forces.

Veteran Employee Recognition Day will be held Thursday, November 8, 2018 at the Opelousas Civic Center.

The program will begin at 5:00 P.M.

In preparation:

© The Veteran Employee Form MUST be completed.

© Forms can be downloaded from the School Board website:

© Forms MUST be submitted to Pat Mason-Guillory no later than October 26, 2018.

© Show your Pride – Wear your Service Uniform, if possible!!!!!

© Family members and friends are welcome to attend.

“We defend and we build a way of life,

Not for America alone…but for all mankind.”

Franklin D. Roosevelt

Submitting Content for Administrative Reminders

To submit content, email Tricia Fontenot at the email address below.