Teachers Topics

The importance of keeping records of assessment

WRITE IT DOWN. 3.4.2

A record of assessments must always be kept; Confidential, Organised & safe!! A record of assessment is anything from a register, a record of attendance, a students personal profile, or a students work. Under the Data Protection Act (1998) it is mandatory that all of these documents are kept on file, creating an audit trail, for a set period of time (different to each working environment, normally 3 years minimum).Records of assessment might be required by a number of different external parties, including auditors, inspectors, regulators and assurers. They are also important for internal assessors to make sure internal quality procedures are adhered to for example if a staff member is on long time sickness another member of staff might need to be able to access the files to maintain consistency of lessons. It is vital that these documents are up to date and as accurate as you can get them. They must also be factual and legible if handwritten. It is also important to keep records of attendance and registers in case of a fire, or for disciplinary actions related to student tracking, attendance records may also be necessary to claim funding such as benefits.

Keep It Secure 3.4.1

Records of assessment of learning will be helpful to keep your students learning on track and in check. The records can also help to check the level of learning and the effectiveness of the course. If your records of assessment are not kept in order and up to date it can cause learners work to be unstructured and can cause a learner to fail to complete their course. For example should vital work that has contributed to a learners final achievement go missing e.g an assignment, if there was no record of the assignment in your folders, this could cause your learner to fail their course/module. These documents must also be kept confidentially and in the correct environment, such as a locked filling cabinet. It is also recommended that they are filed alphabetically for ease of access.