How Long to Keep Tax Records:
A Checklist
For most tax deductions, you need to keep receipts and documents for at least 3 years.
Unless you live in a Hollywood Hills mansion, you probably don’t have space to store years of tax and insurance paperwork, warranties, and repair receipts related to your home.
But you need that paperwork if you need to prove you deserve the tax deductions you took, to file an insurance claim, or to figure out if your busted oven is still under warranty.
To help you organize your piles of papers, we’ve created a handy checklist of how long to keep tax records.
First, a little background on IRS rules, which informed some of our charts:
- The IRS says you should keep tax returns and the paperwork supporting them for at least three years after you file the return — the amount of time the IRS has to audit you. So that’s how long we advise.
- Check with your state about state income tax records. Most states make you keep them as long as the federal government does — three years. But Montana wants you to keep them for five years. And Ohio recommends you hang on to them 10 years. Yes, an entire decade.
- The IRS can also ask for records up to six years after a filing if they suspect someone failed to report 25% or more of their gross income. And the agency never closes the door on an audit if it suspects fraud. Just sayin’.
Home Sale Records
Why you need these docs: You use home sale closing documents and receipts for capital improvements records to calculate and document your profit (gain) when you sell your home.
Your deed and mortgage payoff statements prove you own your home and have paid off your mortgage, respectively.
Your builder’s warranty or contract is important if you file a claim. And sooner or later you’ll need to check the CC&R rules in your condo or community association.
Annual Tax Deductions
Why you need these docs: To document you’re eligible for a deduction or tax credit.
*These deductions are relevant if you itemize. The standard deduction has been increased, which means fewer people will itemize than have in the past.
Insurance and Warranties
Why you need these docs: To file a claim or see what your policy or warranty covers.
Investment Real Estate Deductions
Why you need these docs: For the most part, to prove your eligibility to deduct the expense. You’ll also need receipts for capital expenditures to calculate your profit (gain) or loss when you sell the property. Landlord’s insurance and partnership agreements are important references.
Miscellaneous Records
Why you need these docs: Most are needed to calculate capital gains when you sell. Employment records help prove deductions.
Organizing Your Home Records
Because paper, such as receipts, fades with time and takes up space, consider scanning and storing your documents on a flash drive, an external hard drive, or a cloud-based remote server. Even better, save your documents to at least two of these places.
Digital copies are OK with the IRS as long as they’re identical to the originals and contain all the accurate information that was in the original receipts. You must be able to produce a hard copy if the IRS asks for one.
Tip: Tax season and year’s end are good times to purge files and toss what you no longer need; that’s often when the spirit of organization moves us.
When you do finally toss out your home-related paperwork, use a shredder. Throwing away intact documents with personal financial information puts you at risk for identity theft.
RE/MAX real estate
Email: joel@lehighvalleyhomes.com
Website: http://www.LehighValleyHome.com
Location: 3120 Hamilton Boulevard, Allentown, PA, United States
Phone: 610-770-9000
Facebook: www.facebook.com/LehighValleyHome/