West Counseling Dept Newsletter

February 2021


Course Selection Info for the 2021-22 School Year

West Scholarship Application Deadline

Early College Credit/Start College Now Deadline

Madison College Help Session & Academy Info

Junior Conference Sign Up Information

Work Permit Info

and much, much more!

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Important Due Dates

Monday, Feb. 1st: Virtual Course Card complete/Infinite Campus Course Request Entry Begins

Friday, Feb. 5th: All course requests entered into Infinite Campus

West Course Selection Website

Access the grade-level presentations, virtual course card, resources and tutorials for all things course selection for the 2021-22 School Year

Early College Credit Options

If you plan to request to enroll in a college course through Early College Credit Program or Start College Now for the Fall 2021 semester, be sure to submit your application to your counselor by the March 1st deadline.

More information about each program, as well as the application can be found below:

Start College Now (SCN) allows high school students the opportunity to take college courses at Wisconsin Technical Colleges. The process is very similar to Youth Options. Statute 38. 12 (14) outlines the aspects of the program. Students looking to take courses in the fall semester must turn in the application to their high school counselor by March 1 of each year. Counselors will forward directly to the district representative on behalf of the student and family.

Link to Application / Madison College SCN Website

Program Specifics:

  • Courses requested CANNOT be similar or equivalent to courses offered by the district
  • Student may take up to 18 credits; no more than 2 courses at a time
  • Grades 11 & 12 only
  • Fall & spring semesters only; no Summer option
  • Student MUST meet pre-requisites outlined for each course
  • Processed within MMSD by the Office of Personalized Pathways
  • Questions? Contact Jen Wegner, 663-5229

The Early College Credit Program (ECCP) allows high school students the opportunity to take college courses at Wisconsin public (University of Wisconsin) and private universities. The process is very similar to Youth Options. Statute 118.55 outlines the aspects of the program. Students looking to take coursework over the summer term need to submit their application to their high school counselor prior to February 1 each year. Students looking to take courses in the fall semester must turn in the application to their high school counselor by March 1 of each year. Counselors will forward directly to the district representative on behalf of the student and family.

Link to UW Application / UW Website

Link to Private College Application / Website

Program Specifics:

  • Courses requested CANNOT be similar or equivalent to courses offered by the district
  • Student may take up to 18 credits; no limits number of courses at a given time; however, UW will limit to 1 course at a time in most cases, 2 in rare cases with previous successful completion
  • Grades 9-12; however, most universities will have restrictions for Grade 10 or lower (unless there are extenuating circumstances)
  • Fall, spring, and summer courses are available under the program
  • Student MUST meet pre-requisites outlined for each course
  • Processed within MMSD by the Office of Personalized Pathways
  • Questions? Contact Jen Wegner, 663-5229
Early College Credit Opportunities
Madison College Academies Info Sessions

Interested in CNA, Phlebotomy, Fire/Emergency Medical Responder or others? Check out the upcoming info sessions to learn how you can enroll in these programs in high school!

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Is Your College Asking For Your Mid-Year Transcripts?

Semester 1 grades will be added to transcripts the week of February 1st. School Counselors will be uploading mid-year reports to Common Application schools. It is the student's responsiblity to make sure that they have requested a mid year transcript to be sent to Common App so that counselors can complete the mid year report. Requests should be made via parchment.com and select "hold for grades". Counselors will not upload student transcripts directly.

If your school is NOT on the Common Application, students are required to request their mid-year transcript via parchment.com to be sent to any schools they applied to that are outside of the Common App.

Edgewood College $1,000 Scholarship

Edgewood College is pleased to announce a special one-time scholarship (meaning this will not count as renewable scholarships funds). As the first month of 2021 comes to an end, we wanted to celebrate this new year with our neighbors!

Now through March 1, 2021, Dane County residents who apply to Edgewood College using Fee Waiver Code 246 will automatically receive a one-time $1,000 scholarship to the college! No strings attached and no extra forms to submit!

Bobbie Briggs

She, Her, Hers

Undergraduate Admissions Counselor | Edgewood College 1000 Edgewood College Dr Madison, WI 53711 Call: (608) 663-3237 Text: (608) 478-4862 bmbriggs@edgewood.edu

West HS Scholarship Application Closes Feb. 5th at 4 PM!

Students can access the application HERE or by visiting the front page of the West HS Counseling Website: madisonwesths.wixsite.com/counseling

Scholarship Application Information Video

By completing this one application, you will be eligible for over 40 scholarships!

What is it? Each year, many local organizations and individuals generously provide approximately 40 scholarships for West Seniors. Each scholarship donor determines the criteria for their scholarship. The criteria vary widely, but may include one or more of the following: academic achievement, leadership, school/community service, athletic achievement, financial need, special interests/talents, personal character, or intended area of study.

Who can Apply? ALL SENIORS who have attended high school in the Madison Metropolitan School District for a minimum of three (3) full semesters. The 8th, or final, semester must be at West. In addition, seniors must complete and submit the West High Scholarship application to be considered for these scholarships.

If you have any questions, please contact one of the following counselors:

Kelly Anderle (608-204-3194; kaanderle@madison.k12.wi.us)

Lisa Lehman (608-204-4132; lalehman@madison.k12.wi.us)

Scholarships in Xello


Seniors should check out MMSD's directory of local scholarships by logging into Xello and clicking on "College Resources." This scholarship list is continually being updated as we find out about local scholarships. Students can also save a list of scholarships they wish to apply to and track their application progress in Xello.

College Goal WI/Free FAFSA Assistance

College Goal Wisconsin provides free information and assistance to families who need to complete the Free Application for Federal Student Aid (FAFSA). For students and families who have yet to fill out the FAFSA, College Goal Wisconsin is offering additional dates this spring to assist with the completion of the 2021-22 FAFSA.

Tuesday, February 23rd at 6:00 pm.
Thursday, March 4th at 11:30 am.
Thursday, April 15th at 6:00 pm.

To register for one event or to request additional information, please refer to https://collegegoalwi.org.

How Can TuitionFit Help You?

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Sign up for this FREE service and upload your award letter today!


Information and resources regarding the status of testing in MMSD high schools.

Junior Conferences

If you have not yet met with your counselor, be sure to book an appointment with them during February!

During your conference, you and your counselor will discuss the following topics:

Review your High School Action Plan & Answer Any Questions You May Have

  • Transcript Review
  • Course selection for Senior year
  • Discussion of post-high school plans
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National Honor Society Info

Includes links to service forms and application materials. Juniors who meet criteria for NHS will be sent a letter the end of February inviting them to join NHS.

She Looks Like a Cardiologist Virtual Event

You’re Invited!


She Looks Like a Cardiologist: Developing Pathways for High School Girls to Pursue a Career in Cardiology, a free virtual event offered by the MidWest Women in Cardiology Alliance.


This event is intended to inspire female high school juniors and seniors with an interest in science, research, or medicine to consider the exciting field of Cardiology.


This event will stream live on Saturday, February 27, 2021, from 10:30 am-1:00 pm (EST).


Cardiovascular disease is the #1 killer of all Americans, and we need bright, talented, and motivated young minds to join us in addressing this issue for future generations. Our research shows that while ~50% of medical students are female, only a small fraction of these women chooses to specialize in Cardiology. The MidWest Women in Cardiology Alliance wants to show you what life is like as a female cardiologist in the hopes that one day you, too, will #ChooseCardiology.

Video Introduction

A brief introduction to the She Looks Like a Cardiologist program can be seen via the following link:


Program Content & Why You Should Participate

The program will cover sub-specialties within Cardiology including General Cardiology, Cardiac Imaging, Interventional Cardiology, Electrophysiology, and Advanced Heart Failure. We will have female cardiologists from Michigan, Ohio, Illinois, Indiana, Iowa, and Wisconsin participating in live Q&A sessions. This will be a great opportunity to connect with mentors in your area.

Find out more details and Sign Up HERE

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UW Madison's Business Emerging Leader (BEL) Program

The Business Emerging Leaders (BEL) Program is designed for promising students who come from diverse backgrounds and have strong academic records and demonstrated leadership skills. Program participation gives students a distinct competitive advantage when adjusting to college life, learning in classes, and applying for internship opportunities, ultimately preparing them for successful careers in business.

BEL Program students who are admitted to UW–Madison and major in business are granted a full-tuition scholarship for four years of attendance. (Completion of the program does not guarantee admission into the university.) The BEL Program meets every summer for three years, beginning the summer after tenth grade. Learn more on the Program Details page.

Students are selected based on their demonstrated academic success, leadership skills, commitment to diversity, and potential to excel in business at the university.

BEL applicants must:

  • Be a current 10th grade student
  • Be a U.S. citizen or permanent resident
  • Have and maintain a minimum cumulative 3.0 GPA (unweighted on a 4.0 scale)

BEL applicants must identify as at least one of the following:

  • African American
  • Southeast Asian American (Hmong, Vietnamese, Laotian, Cambodian)
  • Hispanic/Latino
  • Native American
  • Low-income student (defined as a student who receives free or reduced lunch benefits at school)

Find out more information on the BEL Program and access the application HERE.

Note the application deadline of February 19, 2021.

Work Based Learning

Did you know that MMSD high school students have the opportunity to earn elective high school credit through paid work or volunteer experiences? During COVID-19 students also have the opportunity to earn credit through caretaking/babysitting. Enrollment in the program is rolling throughout the year.

Learn more about earning credit through work or volunteer experiences by clicking here. For information about earning credit through caretaking, please review this checklist.

Work Permits

MMSD Schools are Closed at this time and students will need to obtain a work permit from one of the following offices. (We suggest that you call ahead to check on office hours.):

Commonwealth Development

1501 Williamson Street


Briarpatch Youth Services

2720 Rimrock Road


ALCS Abundant Life School

4901 E Buckeye Road


Please note that students will need to bring the following items:

  • An ID issued by the state (birth certificate, baptismal certificate, driver’s license, state ID or previous child labor permit),
  • A letter from the employer saying he/she have hired you and lists the nature of the business, your job duties, hours of work, and time of day you will work.
  • A letter from parent/guardian giving student permission to accept the job (this may be a parent note or signature on the employer’s letter),
  • A Social Security card, or verification of number with insurance or tax form and
  • $10
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Common Wealth Development’s Youth-Business Mentoring Program

Common Wealth Development’s Youth-Business Mentoring Program (YBMP) is continuing the spring semester with our March VIRTUAL training sessions for students ages 14-17.


Our program provides teens with the following:

  1. A 2-week training that covers pre-employment and financial literacy skill development
  2. Wrap-around mentoring support from both Common Wealth Development Youth Workforce staff and supportive workplace managers
  3. A guaranteed job placement
    (pending successful completion of two-week training, regular communication with mentor, and show proof of eligibility to work)

Due to COVID-19, our trainings have moved virtual for the Spring semester. Youth who are interested must have access to a computer with at minimum a microphone, and ideally a working webcam, to be able to participate fully in programming.


The following links are to the application forms. Applications will be considered complete with the submission of both a STUDENT and PARENT/GUARDIAN application. After submission, one of the facilitators will be in touch to discuss next steps. If accepted, an intake prior to training will be scheduled at that time.

Student Application: https://forms.gle/YiqBbFW7SNvbNT5d6

Parent/Guardian Application (English): https://forms.gle/gHidZs92K6QgYkKg8

Parent/Guardian Application (Spanish): https://forms.gle/mwatjJUdP35YmowP6

*please note that while we do accept applications on a rolling basis, there are dates that applications need to be turned in by to be considered for certain trainings

Upcoming Dates/Time

The next training will be held from March 8 – 19, 2021 from 4:00pm – 5:00pm (Monday – Friday). Applications are due by February 26th.

Please see our website for other upcoming dates.


Credit-Bearing Opportunities Outside of the MMSD High School Classroom

The Madison Metropolitan School District (MMSD) wants to support students in accessing additional learning experiences of interest, outside of the coursework that students engage within their high school classrooms. To that end, MMSD offers a number of additional opportunities that support experiential learning, individual research, early access to college credit, and service learning. Information about each of these programs is provided below.

We also want to be clear that the opportunities listed below represent all of the MMSD board-approved options for earning high school credit, outside of what is earned through classroom-based coursework (see MMSD Board Policy #3450). While we encourage students to take advantage of the wide variety of educational enrichment opportunities available to them, (through online programs, summer study programs, language camps, leadership development camps, etc), we also recognize that many of these programs are fee-based and thus may be inaccessible to all students and families in our school district. In keeping with our beliefs about educational equity, and in recognition of the rich learning opportunities that are accessible to all through our school-based learning environments and approved partner programs, we will not transcribe courses and credits that are earned outside of courses offered in MMSD or outside the programs listed below.

More information can be found HERE

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Did You Know? Access your Transcript in IC!

Students have access to their transcript in Infinite Campus. It's in their student portal, under the "documents" section. It's a good idea to review your transcript after each grading period to make sure everything is accurate. Semester 1 grades will be posted to transcripts on Feb. 1st.
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Tutoring Zoom Room


is now open from 8:30-3:30, Monday - Friday following the school calendar! If you requested tutoring supports, please check your email for information and the link to the Zoom Room. If you would like to request a tutor, please complete this TUTOR REQUEST FORM. If you would like to visit the tutor room with questions please click here. You may contact Mrs. Schumacher or Ms. Swenson with any questions.

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Peer Tutor Interest Form

Complete this form if you are interested in becoming a peer tutor

Technology Assistance


As simple as it sounds, shutting off your student's Chromebook and turning it back on resolves most problems. We're here for you when you need technical support, and for your convenience we're also providing some general tips and basic troubleshooting steps to help you solve the most common tech issues. Check out this Chromebook Troubleshooting Tips page. After following these five simple steps, if you still need assistance, please reach out to your school's Library Media Technology Specialist, or LMTS, or call the Family Helpline at (608) 204-5678.

Stay Connected To The Counseling Dept

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National School Counseling Week 2021 (#NSCW21), "School Counselors: All In for All Students," is Feb. 1-5, 2021, to focus public attention on the unique contribution of school counselors within U.S. school systems. National School Counseling Week, sponsored by ASCA, highlights the tremendous impact school counselors can have in helping students achieve school success and plan for a career. National School Counseling Week is always celebrated the first full week in February.

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