HR Headlines

Human Resources Newsletter, January Edition 2021

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Mission First, People Always.

Employee of the Quarter

Help us congratulate the Human Resources Employee of the Quarter...Twanya Frazier!!! Ms. Frazier is an outstanding employee and an incredible asset to the HR department. We are fortunate to have her on our team. Way To Go Twanya!!!

IMPORTANT REMINDER: The Families First Coronavirus Response Act (FFCRA) Ends Soon

The Families First Coronavirus Response Act (FFCRA) ends on December 31, 2020. We will share the new guidance with you as soon as it is made public. Remember to always wear your mask, wash your hands often and practice social distancing. Please be mindful of your close contacts while at work and at home over the holidays to ensure your safety and the safety of others.

DPH Guidance for COVID-19

Please review the presentation below that was shared at VIP on 12/5/20, for guidance with addressing and reporting COVID-19 cases. You can also access this information in SharePoint in the "DPH COVID-19 Guidance" folder.


*All completed COVID-19 forms and documentation (including medical documents) should be emailed to mailto:Christi.Mimbs@bcsdk12.net or mailto:Edwin.Aaron@bcsdk12.net. Please let us know if we can assist you in any way.

Stay Healthy - COVID-19 Guidance

All BCSD employees are essential to providing our students with educational services and support. In light of the current pandemic, the BCSD has adopted safety guidelines as outlined by the Center for Disease Control, the Governor’s Office, the Georgia Department of Education and the Georgia Department of Public Safety. While on BCSD property, all employees are expected to adhere to these guidelines; otherwise, employees may be subjected to disciplinary actions up to and including termination. Please see the Quick Guide below or the Employee Handbook for details.

Help Us Spread the Word

We Are Hiring Substitute Teachers!


The District is currently hiring substitute teachers for the 2020-21 school year. Depending on qualifications and assignment, substitute teachers can make up to $15.33 per hour.

Click below for requirements for substitute teachers:

https://www.bcsdk12.net/departments/human_resources/substitute_teacher_requirements


For questions, contact Twanya Frazier at mailto:Twanya.Frazier@bcsdk12.net or 478-765-8571

Re-election Packets FY22

Re-election Packets will be distributed to Principals on January 12, 2021. Packets will include:

  • System Transfer Flyer
  • Employee Roster for Verification
  • Letter of Intent to Return
  • At-Risk Form
  • Part-time TRS Form


Verified Employee Rosters, Resignation/Retirement Forms and PT TRS Forms will be due in HR by January 29, 2021. Remember: Resignation/Retirement forms must be completed in PowerSchool.


For questions, contact Lewanna Stubbs @ mailto:lewanna.stubbs@bcsdk12.net or 478-765-8538

Credit/Debit Cards Accepted Here

Human Resources is excited to announce that we are now accepting credit/debit card payments. We accept Visa, MasterCard and Discover. No need to carry cash around, just bring your card. Here are some items and services we offer:


  • Fingerprinting - $50
  • Replacement Name Badges - $10
  • Replacement Badge Clips - $3.00
  • Benefits/Insurance Payments - Fees Vary


We hope this new service will make the payment process easier for you!

Re-certification Packets

If your certificate is expiring in 2021, you will receive a certification renewal packets in the pony soon if you haven't already received one. Please be on the look-out for your packet and contact Melanie Brown if you do not receive your packet.


For questions, contact Melanie Brown at mailto:Melanie.Brown@bcsdk12.net or 478-765-8565

Deadline to Hire Permanent Classified Staff

The deadline to hire permanent classified employees that work less than 225 contract days is January 1, 2021. After this date, you should utilize substitute teachers until FY22 hiring begins. This process helps to ensure that late hired employees are not adversely effected by pro-rated salaries.

At-Risk Employees

Principals, please begin submitting names and documentation for At-Risk employees. At-Risk meetings for Non-Renewal decisions will take place in February.


The deadline to submit At-Risk forms is January 29, 2020. (Form is attached below and will also be included in your re-election packets). All supporting documentation should be submitted prior to the day of your meeting.


If you have questions about documentation or the At-Risk process, please contact:

Ed Aaron at mailto:Edwin.Aaron@bcsdk12.net / 478.765.8515 or

Mack Bullard at mailto:Mack.Bullard@bcsdk12.net / 478.765.8733

Time to Verify Your Payroll Deductions for Benefits

Employees must go online to https://bibbcountyschools.munisselfservice.com/default.aspx to review December payroll check(s) and verify all benefits deductions are correct by Monday, January 5, 2021.


Employees who added a spouse or dependent to health coverage may not see an update to health deductions. These deduction adjustments will be taken when the update is received from State Health.


Changes made during open enrollment will be reflected on December payroll(s). By viewing the payroll check, employees are verifying that payroll deductions are correct – no further action is needed. Please contact the Benefits Office if any benefit deduction discrepancies are found.


If you have questions regarding benefits, please contact the Benefits Office:

Katrina.Swindle@bcsdk12.net or Carolyn.Robinson@bcsdk12.net

Planning to Retire in 2021?

2021 Retirement Process and Deadlines


Important Information to Ensure a Smooth Transition of Health Coverage into Retirement


All Employees who intend to retire in 2021 should contact Regina Stokes @ mailto:Regina.Stokes@bcsdk12.net or 478.765.8563. Employees must submit a Resignation/Retirement form in PowerSchool.

https://www.bcsdk12.net/departments/human_resources/resignation_retirement


Employees who are members of the Teachers Retirement System of Georgia (TRS) need to utilize the website at www.trsga.com or they may call 1-800-352-0650 to request an Estimate of Benefits with their anticipated retirement date. Please be advised that due to the large volume of retirements at the end of each school year, the deadlines for summer retirements with TRS are:

  • June retirement: March 31
  • July retirement: April 30
  • August retirement: May 31

TRS recommends submitting your application as early as six (6) months, no later than two (2) months, prior to your date of retirement to avoid any delays of monthly retirement checks and possible interruption of health coverage.


Employees who are members of Public School Employees Retirement System (PSERS) are encouraged to apply for retirement as early as three (3) months prior to their retirement date to avoid any delays of monthly retirement checks and possible interruption of health coverage. Those employees need to call 1-800-805-4609 or visit their website at www.ers.ga.gov to request an Estimate of Benefits with their anticipated retirement date.

Unemployment Claim Questions?

On March 21, 2020, as required by law, HR filed partial unemployment claims for employees that were identified using criteria provided by the state due to COVID-19. HR conducted a meeting on September 4th regarding these claims and answered questions from employees (the presentation from the meeting is attached below).


Please know that our attorneys are working diligently with the Department of Labor attorneys regarding this matter and its impact on school districts. Meanwhile, the Department of Labor has agreed to discontinue collection efforts while this matter is being resolved.


If you received an Earnings Discrepancy Letter from the DOL and wish to appeal, please forward a copy of the letter to Christi Mimbs and she will provide you with an appeal template to assist with your response.


For questions, please contact Christi Mimbs @ mailto:Christi.Mimbs@bcsdk12.net / 478.765.8558 or Ed Aaron @ mailto:Edwin.Aaron@bcsdk12.net / 478.765.8515

Feeling Stressed.....Overwhelmed?

The Employee Assistant Program is Here for You!


Coping in today's fast-paced and ever changing world can be challenging. You may feel as though you are swimming in a sea of uncharted territory. Don't let the daily stress get the best of you, the Employee Assistance Program (EAP) is available to help.


As a benefit to all BCSD employees, the District provides counseling services through the Employee Assistance Program. These services are free of charge. EAP is a work-based intervention program designed to assist employees in resolving personal and/or work related issues that may be adversely affecting the employee's performance. A broad range of assistance is available:


  • Certified Employee Assistance Professionals
  • Licensed Marriage and Family Therapists
  • Licensed Professional Counselors
  • Substance Abuse Professionals
  • DUI Clinical Evaluators
  • Certified Anger Management Facilitators
  • Career Counseling and Testing Professionals


Southern Behavioral Services is the provider for the BCSD Employee Assistance Program. This program is available 24 hours a day, 7 days a week. These services are confidential and are also available to the employee's dependents. Employees can reach out to Southern Behavioral Service Assistance Programs on their on, or be referred by a supervisor. See overview below.


Southern Behavioral Services Contact Information:

Macon Office: (478) 742-1464 or toll free (800) 533-1797

Warner Robins Office: 478-742-1464 or toll free (800) 533-1797


http://www.southernbehavioralservices.com

See the Articles below for Self Care Tips from Southern Behavioral

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TKES/LKES Implementation Reports

HR runs TKES/LKES implementation reports the Monday before VIP meetings. The goal is to have 100% completion on all steps. You can find a complete list of evaluation guidelines on the HR Webpage under Forms & Documents. (Guidelines are also attached)


For questions, contact Connie Chin @ mailto:Connie.Chin@bcsdk12.net / 478.765.8679 or mailto:Lewanna.Stubbs@bcsdk12.net / 478.765.8538

TKES Implementation Deadlines:

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LKES Implementation Deadlines:

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Classified Personnel Evaluations

Classified employees should complete 3 evaluations for the 2020-2021 school year. (Guidelines are attached) Supervisors are responsible for uploading completed evaluations in PowerSchool Records. Please see evaluation deadlines below. Evaluation forms are located on the HR Webpage and in SharePoint.


For questions, contact Lewanna Stubbs @ mailto:Lewanna.Stubbs@bcsdk12.net or 478.765.8538

Classified Personnel Evaluation Deadlines:

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Contributing Professionals - Professional Learning Goals

Educators and contributing professionals who hold GA certification and are not currently evaluated on TKES and LKES, are required to prepare Professional Learning Goals or a Professional Learning Plan to be carried out during the validity period of their certification. Please see the email from Melanique Floyd on 8/24/2020 for more details. Supervisors/Evaluators should upload all PLPs and PLGs for contributing professionals in PowerSchool.


Both PLGs and PLPs should address the following:

  • Weaknesses identified through the TAPS process,
  • Teacher’s individual professional goals,
  • School or Districts Continuous Improvement Goals, or
  • Any District or school identified need.


For questions, contact Melanique Floyd @ mailto:Melanique.Floyd@bcsdk12.net or 478.765.8586

Contributing Professionals & Paraprofessionals Evaluation Deadlines:

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Employee Referral Bonus Program

Help Us Build A Great Team!


Employees who refer a "Teacher" candidate will receive a $1000 Referral Bonus if that candidate is hired and works in the district for a full year. Reach out to friends and family interested in teaching and tell them about the great things happening in Bibb! Please see the attached flyer for guidelines.

Upcoming Dates

  • Jan 1 - Deadline to hire permanent employees less than 225 contract days
  • Jan 12 - Re-election Packets distributed to Principals
  • Jan 15 - Classified Mid-Year Evaluations due
  • Jan 15 - Mid-Year Evaluations due
  • Jan 19 - TKES - Mid-Year Conference & Teacher Assurance
  • Jan 19 - TKES - Mid-Year PSC PL Goals/Plan Progress
  • Jan 22 - Letters of Intent due to Principals/Supervisors
  • Jan 29 - LKES - Formative Assessment
  • Jan 29 - Re-election Packet Forms due to HR
  • Jan 29 - At-risk forms due to HR
  • Feb 1 - TKES - Observation 3 Walkthrough
  • Feb 12 - LKES - Mid-Year Conference
  • Feb 12 - Mid-Year PSC PL Goals/Plans Progress

"Don't let yesterday take too much of today"


Will Rogers

BCSD Human Resources

Dr. Mack Bullard, Assistant Superintendent


Vision:

Each student will demonstrate strength of character and will be college or career ready.


Mission:

The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society.