Fall 2020 Housing Information - update 6
Wednesday, July 29, 2020
Move In Days begin NEXT WEEK
Monday, August 3rd starts the Move In process for our fall 2020 residents.
If you haven't logged into your MyHousing portal and chosen your Move In Day, please do so today while times are available. Please plan to bring a majority of belongings (bedding, storage, clothing, fan, etc) as we will have limited space for full move ins during the Check In Days, August 31 or September 1, for anything more than a couple of bags.
Please keep in mind the following:
* Each resident is welcome to bring a small move in crew during this day.
* Face Coverings are required on campus, at all times.
* We will provide 1 sanitized Blue Move In Bin for each resident. If you think you will need more than 1, please pack a dolly or furniture mover.
* Move in times have been determined for a socially distant experience. Please arrive during your assigned time only.
* You will have access to elevators during this time, but each elevator will be limited to 1 family at a time up and down. We encourage everyone who is able to use the stairs.
* Each resident is given a 2 hour window for Move-In ease.
What to expect when you arrive to Worcester State:
1. Arrive to campus on your selected date and time - please be sure to check your email for confirmation.
2. When you arrive on campus, you will plan to park in the Wasylean or Dowden Hall lot - you can follow the signs on campus.
3. Proceed to the Wasylean Hall Patio (there will be signs directing traffic)
- Please bring the following: your license, OneCard (if you have it), completed Health Forms and a face covering.
4. Locate the Check-In tables
- You will complete the Emergency Contact Form
- You will confirm your preferred method of contact (i.e. mobile phone)
- You will receive your keys to move in. (Please note that OneCards will only be used for building access this year)
- We will give you a Blue Move In Bin to unload your car - you will need to leave your license to get your keys and blue bin.
5. Head back to your car and unload your belongings and begin the Move In process.
6. Once you are done moving in all of your belongings you will return your keys and the Blue Move In Bin to the Check-in tables, on the Wasylean Hall patio. We will return your license to you at this time. You will receive your key packet when you return on your check-in date.
Things to do while you are on campus:
- Take a picture for your OneCard - OneCard Office in Administration Building
- Turn in Health forms - Health Services Office
- Visit Bursar/Financial Aid with any questions
- Visit Academic Success for questions about your schedule
- Athletics if you are a fall athlete
7. Once you have completed your Move-In, we will ask that you leave campus and plan to return on your scheduled Check In Day.
* Sheehan Hall and Dowden Hall - Monday, August 31, 2020
* Chandler Village and Wasylean Hall - Tuesday, September 1, 2020
Please note on check-in days, Monday, August 31 and Tuesday, September 1, no off campus guests (family or friends) will be permitted inside the residence halls. It will be our expectation that the resident is dropped off with a minimal amount of belongings and proceed through testing and then the Check In process.
Our Social Responsibility
Residence Life is doing everything we can to prepare for the fall 2020 semester, and our staff has been working hard everyday to bring our residents back to a safe living and learning environment. While we are building careful plans for the return to campus, we will all have to approach the fall with an openness to change.
It is important to recognize that there are health and safety risks associated with interacting with others during the COVID-19 pandemic. While we cannot anticipate, much less eliminate all risks, a number of residence hall policies and adaptations are planned to support public health and reduce risks. At this time, these include but are not limited to:
- The required use of face coverings in all residence hall public areas.
- Mandatory weekly asymptomatic testing, surveillance as well as contact tracing.
- There is a no guest policy in the residence halls to limit the number of people entering each hall. This includes all off-campus visitors.
- Elevator occupancy limits will be in place. Use of stairwells will be strongly encouraged for residents medically able to use stairs.
- Social distancing guidelines will be in place, and there will be limitations on gatherings.
- A reduction in the number of residents in areas with shared community bathrooms.
- Front desks will implement a no-touch self-scan process and plexiglass will be placed between Desk Assistants and scanners.
- Cleaning supplies will be supplied to each bedroom with refills to all supplies available on Tuesdays.
- Certain common areas and stairwells will have directional indicators directing foot traffic.
- Residents may be asked to provide travel plans and off-campus treatment and isolation plans in case the halls are required to close or in case of illness or medically recommended self-quarantine.
- The maximum number of persons allowed to be present in any residence hall bedroom will be limited to the number of occupants plus 1 person. Suites will be limited to the number of occupants plus 2 additional persons.
- Community bathroom use will be restricted to a designated number of users at any given time and use will be limited to floor members. In some areas schedules will be created to help provide predictable shower access given lower occupancy limits.
- In order to reduce density and maintain safe physical distancing, students, faculty and staff may be assigned times when they can enjoy meals in the dining hall or WSU may provide take out options only.
The University has taken steps to limit the spread of COVID-19, but the health and safety of the community is dependent upon all its members accepting the shared risk associated with the disease.
Each resident student will be asked to sign our COVID Residence Hall Release and Acknowledgement form in their MyHousing portal prior to check in on August 31st and September 1st. Please log in, read the release and acknowlegement, and sign it electronically. If you have any questions or concerns, please do not hesitate to contact us at anytime at email@example.com or 508-929-8074.
SHARING INFORMATION - We are asking that you share this newsletter with your family and friends. It is important that they understand what is being asked so that you can make an informed decision about your fall semester.
Given the evolving and uncertain nature of this crisis, we recognize that we don’t have all the answers at this time, but we are working diligently and continuously toward solutions and will supply the community with the most updated information possible.
Testing and Contact Tracing
We will be testing all residential students on a weekly basis, through the Broad Institute. The Broad Institute is a highly regarded academic research institution founded in conjunction with Harvard University and MIT, which has developed a COVID-19 test based on viral RNA retrieved by a self-administered swab of the nasal cavity. See http://www.broadinstitute.org/.
We will be using an Observed Shallow Self-Swab Nasal Collection, as a means for testing, observed by medical personnel. The testing will be completed in the 7Hills Lounge located on the first floor of Wasylean Hall. Residents will sign up through their phone, with an app called CoVerified, based on a schedule that works best for them. Testing will be available Monday - Friday from 8am - 6pm. Testing is a mandatory requirement, on a weekly basis and will begin on Check In Day, August 31st or September 1st, when the resident arrives on campus.
Testing will be conducted in a 3 minute window from check in to completion. Results will be available within 24 hours and will be sent directly to students, as well as Student Health Services.
The process for the Observed Shallow Self-Swab Nasal Collection will be as follows:
Each resident will sign up for a time each week that works best for their individual schedule via the CoVerified app
Residents will report to the exterior doors of 7 Hills (off of the patio between Wasylean Hall and Sheehan Hall) and enter the testing room.
At the check-in station, residents will be shown a consent form and verbally asked to confirm they have read, understand, and agree to it.
Residents will confirm that the name, date of birth, zip code and information on the barcode label is correct when shown by the testing staff.
Residents will receive a pre-made collection kit at the Check-In station with a resealable bag containing:
• 1, individually wrapped Anterior Nasal Swab
• 1, Collection Tube - labeled with barcode and participant information
Residents should go to the drop-off station.
Residents should not open the kit until standing in front of the staff member.
Once in front of the staff member, the resident will administer the Observed Shallow Self-Swab Nasal Collection and follow instructions that the staff member gives them to complete the collection.
A free app for Google Play and iPhone that integrates with the Broad Institute's testing platform, and allows users to monitor symptoms, receive test results, and get clearance for classes and activities. See https://www.coverified.us/. You will get an email from Worcester State with the WSU download information, once its ready.
CoVerified was built for universities from the ground up by MIT and Harvard physicians, engineers and public health experts. This app provides us with an analytics dashboard as well as a symptom app for use by students, faculty and staff.
Tied to any testing will be a process known as contact tracing–a public health process used to quickly track close contacts with an infected individual in order to identify other individuals with the virus and break the path of contagion. Together with other tactics contact tracing is considered a key method to reduce the infection rate for COVID-19.
Planning to live Off-Campus?
We would like for you to consider all factors and make the best decision for you and your family under these challenging circumstances.
If you have any questions please email firstname.lastname@example.org.
New MA State Travel Order
Please plan to adhere to the following guidelines, if you are currently living in a state that is not deemed "low risk" by Massachusetts.
Dear Students and Families,
We are writing to inform you of our quarantine guidelines for students coming to campus from beyond the Northeast states. We apologize for the delay in getting this to you. Massachusetts Governor Charlie Baker communicated a new travel order late on Friday, and so we have modified our plans to comply.
As of August 1, the state will require all travelers, with certain exceptions, coming to Massachusetts to:
Complete the Massachusetts Travel Form prior to arrival.
Quarantine for 14 days upon arrival in the state or acceptable region or produce a negative COVID-19 test result that has been administered up to 72-hours prior to your arrival in Massachusetts.
Students who have been in a state defined as “lower risk” for at least 14 days prior to arrival in Massachusetts are exempt from these requirements. The states currently defined as lower risk are Maine, New Hampshire, Vermont, Connecticut, Rhode Island, New York, New Jersey and Hawaii. Please note that the lower risk designations could change and we will keep you informed of any changes.
To comply with the state mandate, students who reside outside of the specified lower-risk states, or have been outside of these states regardless of residence in the 14 days prior to arrival in Massachusetts, must complete the Massachusetts Travel Form and then complete the WSU Quarantine Arrangements form to inform the University of their arrival plans. Students may choose one of the following options:
Travel to one of the specified lower-risk states outside of Massachusetts and remain there for 14 days prior to coming to campus. (Reminder: The low-risk states could change.)
Travel to Massachusetts and self-quarantine for 14 days prior to coming to campus. The state has provided requirements for quarantine to which the State expects you will adhere.
Travel to Worcester State on your Check In Date, August 31 or September 1, quarantine on campus, get tested until you receive a negative test result. Choosing this option may require that you remain in quarantine, on campus, past the beginning of the start of the academic year.
Obtain a PCR test for COVID-19 within 72 hours prior to your arrival in Massachusetts. Please note that most testing locations across the country are reporting a turnaround time for results that is longer than 72 hours and choosing this option may require that you remain at home past the beginning of the start of the academic year.
If you have been residing within the lower-risk region since before August 1, you will not be required to self-quarantine.
If you currently reside outside of the following states - Massachusetts, Connecticut, Maine, New Hampshire, Vermont, Rhode Island, New York, New Jersey, Hawaii - you should only plan to move onto campus, on your assigned Check In date, August 31 or September 1.
Please note that the University will not begin its regular campus testing protocol for all students who will be accessing campus until on or after August 31.
Arrival from low-risk state
In order to be exempt from the Massachusetts travel order, students may travel to a lower-risk state and remain there for 14 days prior to coming to campus. To allow time for this and to move onto campus for the start of school, students should arrive in that lower-risk state between August 12-14.
Self-quarantine in Massachusetts
Students may come to an off campus location in Massachusetts and self-quarantine for 14 days. We expect that students choosing this option will comply with state requirements for quarantine and arrive in Massachusetts August 12-14, if they plan to move onto campus on Check In Days, August 31 or September 1.
Quarantine on campus while waiting for negative test result
Students may choose to travel to campus, receive a test and quarantine until they obtain a negative result. Students will be tested upon arrival and will move directly to a quarantine space. Students should receive results within 48 hours after testing. Once the student obtains a negative test, they will be able to move into their permanent housing for the semester.
A few additional notes about the self-quarantine on campus:
Students will be housed in a single room, in a Chandler Village apartment, for the quarantine period.
Students who will quarantine on campus should bring sheets, towels, toiletries and any other necessities with them to the quarantine location.
We will provide meals for students during this time. If you are choosing this option and have food allergies, or follow a vegetarian/vegan lifestyle, Chartwells will be in contact with you to assure we meet your needs.
As a reminder, the COVID-19 trends continue to evolve, as does state and public health guidance. Therefore, even as we finalize our plans and you plan for travel to campus, we recommend that you maintain flexibility. We suggest that any airline tickets that you purchase, particularly round trip tickets, are able to be changed or refunded.
Please note that if parents/guardians/family members plan to stay overnight in the state, then they must comply with the state mandate. If they are only dropping off the student and then immediately leaving the campus and state they are exempted from the Order. Please see the state’s website for more information.
If you do not reside in a lower-risk state, please complete the WSU Quarantine Arrangements Form to indicate your arrival plan by Tuesday, August 4. If at the time of your planned travel to campus, you are exhibiting any symptoms of COVID-19, are recovering from COVID-19 or have been identified as possibly having been exposed, you should not come to campus and you should contact Health Services at 508-929-8875. We will then work with you on a new arrival plan.
Again, we appreciate your patience as we work through the many details involved with bringing our students back to campus. We will be providing more information to everyone about the move-in process shortly.
CLASSES & LIVING ON CAMPUS
Resident Student Parking
To park in a designated space for residents, you must first apply for a decal.
The deadline for Resident Student Parking Permit Applications is July 31st 2020. Applications received prior to this deadline will be decided by the number of academic credit hours completed. Anyone who applies after the July 31st deadline, will be placed on a wait list and this list will be reviewed once parking spaces have become available.
You will be notified if you have been approved after the July 31st deadline, by email sent to your Worcester State University assigned email address.