Region 15 Education Service Center

Weekly Newsletter - January 18, 2021

Have a great week, and be sure to let us know how we can be of service.

Thank you,

Casey Callahan, Ed.D.


Superintendent Services

Board Training - Team of Eight

Each session will begin at 6:00 P.M. with a meal and a one hour training on Safe and Supportive School Programs for Board Responsibilities. Team of Eight training will then follow. Each participant will leave with 4 hours of board training. ($500 per board)

February 10 – Bangs ISD – Bangs Middle School Cafeteria (max 6 boards) – 6:00 P.M.

February 23 – Region 15 - Conference Center (max 6 boards) – 6:00 P.M.

February 24 – Junction ISD – Junction Middle School Library (max 4 boards) - 6:00 P.M.

March 3 – Region 15 – Conference Center (max 6 boards) - 6:00 P.M.

Please register your board for training with Sheri Durham


Teacher Incentive Allotment - District Contact for TEA

Districts who have not submitted contact information or an Letter of Intent, please complete the link to ensure communication of Teacher Incentive Alotment reports if you employ a designated teacher -

Teacher Incentive Allotment Training Zoom sessions

February 3, 2021 – 1:00 to 4:00 Teacher Observations and Student Growth Session 037852

March 3, 2021 – 1:00 to 4:400 Student Growth Update and Spending Plans (TRS and TASB Policy) Session 037854

April 7, 2021 – 1:00 to 4:00 Application Review and Data Collection Session 037856

January Monthly Reminders are located at the end of the newsletter.

Laura Strube


Business and Finance

The Annual Financial Report (audit) is due to TEA January 28, 2021.

The ESSER Annual Performance Report Year 1 Recipient Data Collection Form is due January 27, 2021. There will be a zoom on January 19 for districts to have information on how to fill out this form. Contact Henri Gearing for zoom information.

Indirect Cost Rate Calculations due January 19, 2021.

For business and finance needs, contact

Henri Gearing

Curriculum and Instruction

Remote & Hybrid Instructional Best Practices Statewide Series

Webinar series in a “See It, Name It, Do It” format with relevant, actionable best practices that can be implemented in any grade and content area. These are turnkey trainings designed for LEAs to turn around and deliver at the district or campus level.

If you have any questions or would like to learn more, please reach out to Theresa Spewak at


  • LEA Curriculum & Instruction Leadership
  • Campus Leaders
  • Instructional Coaches
  • Teacher Leaders
  • Teachers

Session 1: Student Engagement Strategies - Jan. 22nd 9:00-10:30

Strategies for engaging students in a remote or hybrid setting

Session 2: Concurrent Instruction Strategies - Jan. 26th 1:30-3:00

Models for concurrent instruction that promote teacher-student and student-student instruction and collaboration

Session 3: Supporting Asynchronous Learning - Jan. 29th 9:00-10:30

Asynchronous learning strategies that support effective, meaningful asynchronous instruction that aligns to learning goals

Session 4: Checks for Understanding, Assessments and Data Usage - Feb. 3rd 1:30-3:00

Effective strategies to check for understanding, assessment, and data analysis in a remote or hybrid setting

Session 5: Differentiation and Personalization - Feb. 5th 9:00-10:30

Strategies to promote differentiation and personalization for students that provides choice without sacrificing alignment to rigorous learning goals

Session 6: Giving High Quality Feedback to Students - Feb. 10th 1:30-3:00

Strategies for giving high-quality feedback on lessons, assignments and assessments in a remote or hybrid setting

The Flipgrid in Your Classroom Online workshop is self-paced and gives teachers a chance to use the tool with students as they complete the assignments. The course supports and aligns with Region 15 Planning Sessions!

For your curriculum and instruction needs, please contact

David Bedford


Data Services

For your data service needs, please contact

Melissa Anthony

Data Service Coordinator


Administrative Services

The following workshops are now scheduled for the spring.


20th—Principal Collaborative Meeting (Register here and view the agenda here). If you anticipate attending, please complete this form for lunch. We understand if you plans change, and you can’t come. Please respond no later than 1/15/21 (earlier, if possible).


2nd—HR Virtual Symposium (Register here)

3rd—TIA Cohort D: Teacher Observation and Student Growth (Register here)

8th and 22nd—Impact Coaching (Register here)

16th—CAN/CIP (Register here)

17th—Certification Fundamentals (Register here)

25th—Proclamation 2021 for Pre-K (Register here)


1st-3rd—AEL (Register here)

3rd—TIA Cohort D: Spending Plans (Register here)

24th-25th—Staffing and Master Schedule (Register here)


7th—TIA Cohort D: Application Review and Data Collection (Register here)

19th-21st—T-TESS (Register here)

For Administrative Services assistance, please contact

Robin Graves



Federal Programs

For Federal Programs assistance, please contact

Robin Graves



Special Education

If you have Special Education-specific questions, please contact:

Jam Page

Special Education Director




Accountability and Assessment –

Notification to parents of eligibility for Public Education Grants by February 1st (TEC§29.204(b))

Federal Report Card released

Administration and Leadership –

Review HB 2610 and begin calendar development process

Review Staff Non-renewals

Ensure School Report Card is included with first semester report card (TEC§39.305)

Update Ask TED

Federal and State Programs –

Adjust expenditures and amend the ESSA application to appropriate Final Amounts

Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)

Food and Nutrition –

Child Nutrition Texas Summer Mandate deadline is January 31st

USDA Foods Contract packet deadline is January 31st

Verification Report deadline is February 1st

Update Ask TED with TEA Charter Division

Charter Specific –

Charter Amendments close April 1st

2020-2021 SC5050 Significant Expansion (optional) due to TEA January 31st (for purposes of additional ESSA and/or IDEA-B funding to be received in 2021-2022 based on significant expansion experienced in 2020-2021)

Update Ask TED with TEA Charter Division

Finance –

Review student attendance figures as compared to prior year and budget projections

Annual Audit Report due to TEA no later than January 28th for September 1st FY

School Board –

*Superintendent’s evaluation and contract

Board Self-Evaluation (recommended)

*Approve Annual Independent Audit Report for September 1st FY

*Board approved Annual Independent Audit Report (AFR) due to TEA no later than January 28th for LEAs with September 1st FY

*Approve Auditor for next FY (TEC§11.170)

*Approve waivers as needed

Review Trustee training requirements including 86th Legislative Session additions

School Safety –

Safety & Security Committee meets once during each academic semester & once during the summer (TEC§37.109)

Special Education –

State Performance Plan 7-Early Childhood Outcomes (SPP 7) opens within TEAL for data entry

2020-2021 Special Education Consolidated Grant Application (Federal): Review Final Entitlements & Carryover & adjust local records accordingly Determine if amendment to grant application is needed

Determine eligibility for MOE (Maintenance of Effort) Voluntary Reduction

Review revised proportionate share amount to be spent on parentally-placed private school children with disabilities (N/A to any charter school; N/A to ISDs with no private school/home schools within their geographical boundaries)

Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System/PEIMS –

PEIMS Fall resubmission due to TEA on January 14th

PEIMS Mid-Year submission due to TEA on January 28th

ECDS Kindergarten submission due by January 28th

*Requires Board action/approval