CSD Board Briefing

Cambrian School District, September 4, 2020

HVAC Preventative Maintenance and Inspection Service Quote

The Governing Board of Trustees voted unanimously to move forward with the evaluation and servicing of our HVAC systems for Bagby, Fammatre, Farnham, Price, Sartorette, and the Community Center. The Board requested for staff to obtain an additional quote to add the evaluation and assessment of Steindorf, Metzler and the District Office. Cold Craft Inc has serviced CSD’s heating and ventilation systems for many years and in response to COVID-19, we want to ensure that our systems are operating at the maximum efficiency possible. The attached quote is for a full evaluation of our current systems, servicing, and identification of any necessary repairs needed. Please click here to view the HVAC preventative maintenance and inspection service quote.

Unaudited Financials

The Board of Trustees voted to accept the Unaudited Financial Statements for the 2019-20 fiscal year and file the report with the County Superintendent of Schools. CSD Chief Financial Officer Penny Timboe presented the financial statements to the Board.

Please click here to view Ms. Timboe’s presentation regarding unaudited financial statements for the 2019020 fiscal year.

Please click here to view the CSD 2019-20 unaudited actuals financial report.

Resolution 20-21-06: Appropriations Limit (Gann Limit)

The Governing Board voted to adopt Resolution 20-21-06: 2019-20 Appropriations Limit, declaring that the appropriations for the 2019-20 and 2020-21 fiscal years do not exceed the limitations imposed by Proposition 4 (1979). CFO Penny Timboe provided the Gann Limit Calculation for the Board of Trustees to review, in a format approved by the State of California.

Based on the forms attached detailing the Gann - Appropriations Limit Calculation, the appropriations do not exceed the limitations imposed by Proposition 4 (1979). Please click here to view the 2019-2020 appropriations limit resolution.

Operations: Health and Safety Requirements & Recommendations Follow Up

The CSD Governing Board of Trustees discussed the requirements and recommendations outlined by the California Department of Public Health and Santa Clara Public Health Department. The recommendations were reviewed and the final revision document will be added to the next board meeting for formal approval. In preparation for bringing students on campus when allowable these measures will be in place for the safety of our students, staff and broader community. The Board had a lengthy discussion as to the face coverings for TK-2nd grade and voted to require all students (TK through 8th grade) to wear face coverings:

  • While arriving and departing from school campus;

  • In any area outside of the classroom; .

  • All students must use face coverings when in the classroom (Even if they are in a stable classroom cohort).

All CSD staff and adults:

  • All staff must wear a face covering at all times while on campus, except while eating or drinking. The recommendations also focused on social distancing and safe, stable cohorting.

Please click here to review recommended health and safety precautions approved by the Cambrian Board of Trustees. Final version will be brought back to the September 17th board meeting.

Please click here to review Dr. Andrews’ presentation regarding health and safety precautions and recommendations.

California Public Health Department Update on Guidelines for Small Student Cohorts and in-person Learning and Next Steps

On August 25, 2020, the California Department of Public Health released new guidelines allowing local educational agencies to offer limited in-person, targeted, specialized support and services to small groups of students. Superintendent Dr. Carrie Andrews provided an update as to the next steps that will be taken to initiate the steps to bring specialized support services in person. The district's next step will be to begin to bring students with specialized services on campus for one on one assessment based on required timelines. Please click here to review the CPHD’s guidelines for small student cohorts and in-person learning.

Property Redevelopment: Resolution 20-21-07: Intent to Exchange Interests in Real Property – Metzler Lot C

The CSD Board of Trustees approved and authorized Resolution 20-21-07: Intent to Exchange Interests in Real Property. The District has been exploring options for the use or disposition of the property located at 1975 Cambrianna Drive in San Jose. Robson Homes previously delivered a Letter of Intent proposing to exchange real property for a portion of the District Property, known as the Metzler C property, upon which Robson Homes would develop single family homes. In order to complete the property exchange for the Metzler C property, the District desires to enter into an agreement with Robson Homes (“Exchange Agreement”). The Exchange Agreement is authorized pursuant to sections 17536 and 17537 of the Education Code. These Education Code provisions require approval of this Resolution by two-thirds vote of the Board of Trustees. Click here to review the Resolution regarding intent to exchange interests in real property.

Sartorette Library Update

On October 4, 2018, the Board designated the remaining Measure I funds of $115,057 to the renovation of the Sartorette Library for a larger library and flexible learning area. Ms. Penny Timboe, Chief Financial Officer, provided a final update on the Measure I Sartorette Library Project which closes out the Measure I bond funds.

Click here to review Ms. Timboe’s presentation updating the Board of Trustees on the Sartorette Library Project.

Call for Nominations for Directors-at-Large, Asian Pacific Islander and Hispanic

Nominations for CSBA Directors-at-Large, Asian/Pacific Islander and Hispanic, are being accepted from August 1 until Friday, October 2, 2020. This is annual election and at this time the Board is not bringing forth a nomination Please click here for more information.

Next Board Meeting

The next meeting of the Cambrian Governing Board will be held Thursday, September 17th at 7:00 p.m. through Zoom as a teleconference, in response to the COVID-19 virus situation. The public may participate remotely using the link sent out the week of the event. There will be no public physical location to view the meeting. The meeting will be held via teleconference pursuant to the provisions of the Governor's Executive Orders N-5-20 and N-29-20, which suspend certain requirements of the Ralph M. Brown Act.

Please note, there will be a special board meeting held on Thursday, September 24th at 7 PM.