Personal Assistant & Office Manager
to Founders of Social Innovation Firm
Your main focus is to support the senior management by taking care of important administrative, corporate and project-related responsibilities. You love to assist people and are great at staying on top of multiple internal and external requirements in the company.
Along with the rest of our amazing international team, you are part of creating and sustaining a unique company which has at its core - delivering social impact, is cutting edge and a leader regionally in domains such as social innovation, public sector transformation, social enterprise, impact investments and strategic CSR.
A stint with Scope Group will enrich you with new work and life experiences like never before. If you are ready to challenge yourself and be the change you want to see in the world then send us your application today.
You will have the following areas of responsibility:
Manage operations accounts and project finance
Source and manage vendors and office logistics
Manage and keep current Customer Relationship Management system up-to-date
Support operations which include events, projects and day-to-day corporate administration
Maintain offline and online filing system
Manage and screen phone calls and guests
Take notes and draft meeting minutes
Hosting guest and meetings
Screening, assess priorities and delegating inquiries
Carry out research and present write-ups
Coordinate internal and external communication
Create and maintain filing system and records
Manage company accounting and payables
Office management and maintenance
Research and source solutions
Coordinate communication and records for HR & Internships
Maintain corporate documents and manage registrations and permits
Support the delivery of projects
BA or Communications degree or relevant functional work experience
Strong interpersonal and written and communications skills in both BM and English
Able to exercise independent judgment and work effectively without close supervision
Meticulous and accurate in attending to detail and quality
Proactive and taking initiative in improving how work is done
Able to schedule work effectively and meet multiple deadlines
Hard working and flexible to work outside normal work hours/weekends
Effective in adapting to fast-changing priorities
Street smart and resourceful
Young at heart and sociable by nature
Relations and Reporting
Your day to day management reference is the Executive Director with whom you will prioritize and plan your work.
Following your areas of responsibility, you will be focusing on the following external relations: Customers, Partners, Service Providers & Vendors
Your job holds professional development opportunities in the form of increased responsibility in the following areas:
Support tender and RFP submissions
Support senior management
Liaison with consultants and partners
Development of operations mechanisms, workflows and processes
We are Scope Group
SCOPE GROUP is an international social design, innovation and impact agency that works at the intersection of mission and money to create new, sustainable value. Scope Group draws on industry expertise in social enterprise, impact consulting and social innovation thus balancing business sustainability with social and environmental responsibility.
We facilitate change processes and offer advisory, consultancy and training services working with our partners to grow and deepen their impact. We work in development aid, social enterprise, CSR, public service innovation
We have worked with partners ranging from multinationals to SMEs, Governments and citizen sector organisations. Since Jan 2013, our Impact Incubator has supported social ventures in their start-up and growth trajectories.
Community: We run the CSR Community of Practice for business leaders with a social passion and Social Entrepreneurs' Mix 'n' Fix events and Scope Unltd cash awards to help build the social enterprise ecosystem in Malaysia and the region.
Tell us what sets you apart from the pack? We are not looking for you to write a novel- keep it brief, simple and sweet...Perhaps you can upload a youtube video...
What three words characterize you?
What are you best at?
What do you feel like you need to get better at?
How would your friends describe you?
What is your goal in life?
What is the most exciting thing you have ever done?
What is your ideal role when you work with others?
What did you like most about your last job/work experience and why?
Why do you want to work with Scope Group?
How would you measure a success related to your job with Scope?
email@example.com Tel: (60) 3 4065 0250 - Office Hours: Mon-Fri 9.00AM-5.30PM