LVHS Staff Newsletter

Excellence in Everything We Do.

Tuesday, May 31, 2016

If you have a senior who is failing something for the year...

You had better have already told us...if not, let Cindy and me know ASAP!

Work hours the rest of the week...

Tuesday, Wednesday and Thursday are usual workdays. Friday is off for most of you if you did your exchange day inservice time last summer.

don't give exams early. don't do it. everyone wants to get out of school on wednesday and take their thursday exams on wednesday! slippery slope!

Senior Plans:

Tuesday, May 31 - Final Exams for seniors in 1st, 2nd, 3rd, and 4th periods IPAD TURN IN DURING 5TH PERIOD

Wednesday, June 1 - Senior Walk at 8:45 am at Lago Vista Elementary School - students should wear caps and gowns (parents are invited to attend), Senior Field Trip at Austin's Parks and Pizza immediately after Senior Walk until 1:30. EARLY RELEASE at 12:30 for all other students.

Thursday, June 2 - Graduation practice at 9:45 in the LVHS gym. EARLY RELEASE at 12:30 for all students.

Friday, June 3 - Graduation at 6:00 pm in the LVHS gym. Students should arrive by 5:00 for pictures.


End of Year Faculty Meeting - tomorrow!

We will have our end of the year faculty meeting on Wednesday, June 1, beginning at 1:30 in the MAC. I'm trying to work on finding some money for a luncheon! We will definitely have our end of the year awards, so if you have any great ones, let me know! They are going to be in the format "In appreciation of...".

there are still incompletes from last semester! make sure that's not you!

Room Cleaning this Summer

Remember that they will be cleaning your rooms this summer and they will take ALL of your furniture in your classroom in the hallway, so if you have heavy things on your shelves or valuable items that you don't want in the hallway, please act appropriately.


Make sure everyone is giving some kind of final exam. These are not optional. Seniors take all their exams the first two days of testing. We have full days on Friday and Tuesday and early release on Wednesday and Thursday:

Friday, 5/27 (B day): Freshman, Sophomores and Juniors - 6th and 8th period exams

Seniors - 6th, 7th, 8th, and 5th period exams

Monday, 5/30 - HOLIDAY (Memorial Day)

Tuesday, 5/31 - (A day): Freshman, Sophomores and Juniors - 4th and 5th period exams

Seniors take 2nd, 3rd, 4th, and 1st period exams

Wednesday, 6/1 (B Day): Freshman, Sophomores and Juniors - 1st and 7th period exams; 1st period will be from 8:15-9:45; 6th period will be from 9:50 - 10:55, 7th period will be from 11 - 12:30 (all students go to class from 11-12:30 so lunch for all at 12:30 - 99% of students will go home - EARLY RELEASE at 12:30)

Seniors - Senior trip at Austin Parks and Pizza

Thursday, 6/2 (A Day): Freshman, Sophomores and Juniors - 2nd period is from 8:15 - 10:55, with the exam from 9:25 - 10:25 and 3rd periods (all students go to class from 11-12:30 so lunch for all at 12:30 - 99% of students will go home - EARLY RELEASE at 12:30).

Seniors - Graduation practice at 9:45 in the HS gym

Friday, 6/3 - Graduation is at 6:00 in the LVHS gym. All faculty are required to attend. Everyone will wear their caps and gowns from their college - these are in the closet in the faculty lunchroom.


Review - Parent Contact

If you have a student who it at risk of failing, please make sure you document the contact that you make with their parents. You will be required to submit this documentation at your end of year checkout with Cindy/Tyra.

Trust me, this is a good thing. It is better to contact them than to have them contact me because you never contacted them. And that's what happens! Plus, often parents are helpful!


Review - Supervision Increase This Last Nine Weeks!

You can feel the energy in the air...this last nine weeks is just chock full of excitement! Some of our students have a hard time handling all of this energy and they need an adult in view to help keep them from losing their cool.

Make sure you are in the hallways.

Make sure you are at your duty post on time.

Make sure you are aware, proactive, and responsive.

Especially this last nine weeks. Thanks!

Review - Graduation details -

The Class of 2016 will graduate in the LVHS gymnasium at 6:00 pm on Friday, June 3, 2016. Doors will open at 5:00 pm. We will be live-streaming the event in the LVHS cafeteria for those with small children, those who do not want to navigate the stands, or those who arrive late.

All faculty is required to attend as you all are a part of the ceremony! You will need to be there by 5:15 for staff pictures. The gowns and sashes are in the storage room in the teacher lunchroom if you would like to start reserving yours!

Stuff I leave in here for reference (nothing new, because hopefully you already read it, so just scan):

RtI Strategy - Assigning detention to students not on task/not completing work.

One of the strategies we have added for some students is some accountability for them to stay focused and productive in class. If you happen to receive an RtI plan that has this strategy listed, you should give the student an opportunity to correct the behavior, then a final reminder "If I have to ask you to get going again, you will need to go to d-hall to finish this work." And then if they are STILL not working, then you should tell them that you are assigning them a d-hall. They will NOT be called into the office later about this, but you will need to email Gloria Price, Justin Walker, and Heather Stoner so that they can be added to the list.

This only applies to students who are in the RtI process and this has been a strategy agreed upon in the RtI meeting.

Make sure you are reading these plans as they are sent to you so you are in the loop!! Thanks!

Review - Summer Exchange Days!

Everyone will be required to complete 2, 6-hour professional development days this summer in order to exchange them for 2 days next school year. These MUST be focused on instruction training based on what you are teaching next year. Please run it by me before you register just to be sure it meets requirements.

If you want to see the 2016-2017 calendar, go to and click on the scrolling link on the right.

Bell schedule for next year!

After many hours of collaboration and consensus, below is the proposed bell schedule for the 2016-2017 school year:

HEAR ME NOW: No students should be in the parking lot without a teacher/admin escort (exception would be athletes walking to and from the field house). We have had issues with students leaving campus. If you see students in the parking lot, please call Mrs. Sutton and let her know!

Duty Schedule this Nine Weeks:

May 2 - May 27

Morning After School

Main Hallway - J. Timms Main Hallway - Standiford

Cafeteria – Bookout Student Pickup - Hansen

Student Drop Off - Kirchhoff Grassy Knoll – K. Walker

Bus Drop Off - H. Stachowski Bus Pick Up- H. Stachowski

Backups: S. Garcia, D. Smith

May 30 – June 2


Morning After School

Main Hallway/Bus Drop Off - Math Dept Main Hallway/Bus Pick Up - Social Studies

Cafeteria - English Dept Student Pick Up/Parking Lot - Electives/CTE

Student Drop Off/Parking Lot - Science Grassy Knoll/Bus Pick Up - Special Ed/LOTE

* Be prepared. If you cannot attend your duty, contact a backup person to cover your duty. If you do not get your duty covered, assume students will be unattended and unsafe in your area.

** Be prompt. Morning duty begins at 7:40 am and ends at 8:10 am.

Sponsors - Friendly reminder that you need to fill out the announcement form if you want your kiddos' awesomeness highlighted on the morning announcments!

PLC Schedule for this spring:

A day groups:

7:30 - 8:10 - ELA team and Hansen

8:15 - 9:00am None

9:10 - 9:55am None

11:30am - 12:15pm None

1:05 - 1:50pm Standiford/Bookout/Larkin

B Day groups:

7:30 - 8:10am Math

8:15 - 9:00am Science team and Holt

9:30 - 10:15 - Grant, Vaughn, McCollum and Kassell

11:30am - 12:15pm Garcia, Hunter

1:05 - 1:50pm Johnson/Timms

1:50 - 2:35pm Smith, Walker, and Hendrix (SpEd)

3:30 - 4:10pm LOTE

Thursday, March 24 - B-Day groups - assessment review meeting (review 3rd nine weeks tests data)

Friday, April 1 - A-Day groups - assessment review meeting

Thursday, April 7 - A-Day groups - curriculum meeting

Thursday, April 14 - B-Day groups - curriculum meeting

Thursday, April 28 - A-Day groups - Instructional Technology meeting

Thursday, May 5 - B-Day groups - Instructional Technology meeting

Wednesday, May 25 and Thursday, May 26 - Curriculum Meetings



If a student comes to class ABSENT to first period (arriving after 8:20), they should get a pass from the office so that we can have record of what time they actually arrived at school. If they are just tardy, they do not need a pass, just PLEASE mark them absent.

Semester Exam Exemptions ARE BACK!!

Juniors and Seniors at Lago Vista High School with no outstanding fines or monetary obligations may be exempt from a final (second semester ONLY) exam if they meet the following criteria and follow the guidelines as written below:

Attendance Criteria

Perfect Attendance during the second semester in ALL YOUR CLASSES: EXEMPT 3 FINALS.

NO MORE THAN 1 DAY ABSENT TOTAL in the second semester: EXEMPT 2 FINALS.

NO MORE THAN 2 DAYS ABSENT TOTAL in the second semester: EXEMPT 1 FINAL.

A student who has missed more than 6 absences per period in any class for the year may not be eligible to exempt ANY exams.

Grade Criteria:

At least an 80% semester average and an 75% final (yearly) average in the class the student is exempting.


  • Exempting a final exam does not entitle a student to be absent on the day or period of the final. Students must still attend classes, regardless of exemptions earned. Students absent during finals will lose their exemptions in accordance with the above exemption criteria.
  • For the sake of exemptions, any attendance disputes must be addressed and resolved with the attendance clerk within 3 school days of the absence or tardy.
  • It is the responsibility of the student to pick up, fill out, and return the exemption form to Mrs. Sutton by the stated time and date on the form. No exceptions will be made.
  • The following absences do not affect exemption status:

1. Medical appointments which are documented with a doctor’s note furnished to the attendance office upon return to school.

2. Funeral for immediate family members up to 3 days.

3. School functions.

4. Religious holidays.

5. Military deployment of an immediate family member.

6. Required court dates.

7. College days (up to 2 per year).

Coverage for classes (does not apply to School-Related Absences):

Just so that we are all on the same page with this...If you need to come in late to work, but BEFORE 10:00 am, you can find coverage for your class and not have to take a 1/2 day of personal leave. If you need to leave early, but AFTER 2:00 pm, you can find coverage for your class and not have to take 1/2 a day of leave. Of course, this only applies in cases when you have an approved reason to be absent (so, you still need to let me and Mrs. Sutton know you are going to be out). If you are going to only be gone during your conference time, you also do not need a sub.

Hopefully, that makes sense!

Announcements - please use the form!

I really want to share our good news when students perform well at tournaments or basically anything. :) I have to count on the sponsors to use the announcement doc to make sure this gets done. Sometimes I get lucky and I remember scores and results, but the only way to ensure your team's stuff gets shared is for you to let me know.

You can click on the link below to access the announcements form:

Did you know there is a key drop for the suburbans? If you drop off your suburban after hours, you can drop the keys in the small, locked box to the left of the entrance to the admin building.

RtI Plan (please be sure you read thoroughly) -

RtI Team Members: Administrators, Counselor, Department Heads, Referring Teacher(s)

Other members are invited, as needed, including: Student, Teachers, ESL teacher, Special Programs Personnel

Tier I: Standards-Based Classroom Instruction - All Students

Tier II: Needs-Based Instruction (10-20% of Students)

• Interventions provided by classroom teacher

Teacher develops a Tier II Action Plan/Tier 3 Pre-Referral Form for any student who fails for a 9 weeks (or who is experiencing significant difficulty) & progress monitors

Teachers must make parent contact and inform them of the development of the Tier II Action Plan/Tier 3 Pre-Referral Form

• Teacher refers students not making progress to RtI Team using Tier III Referral Form

for Secondary Students

Tier III: RtI Team Driven Interventions (5-10% of Students)

• RtI Team meets to review campus discipline referrals, attendance, and grades,

identifying At-Risk students needing Tier III interventions, including:

o Any Student Who Fails 2 or More Classes

o Any Student Who Has 3 or More Unexcused Absences in a 4 Week Period

o Any Student Who has <90% Attendance in 2 or More Classes

o Any Student Who Has 3 or More Discipline Referrals in a 4 Week Period

• RtI Team sends Teacher Feedback Form for Secondary Students to teachers of

identified students

• RtI Team sends Parent Input Form for Secondary Students to parents/guardians of

identified students

• RtI Team meets to review Tier III referrals & teacher/parent feedback for students

identified by the RtI Team to determine appropriate Tier III intervention(s)

• Possible Interventions Include: Strategic Learning for Math, Writing Lab, Credit Recovery & Monitoring, Mentor, Behavior Contract, Small Group Counseling (Lunch Bunch), Daily Parent/Teacher Log, Saturday School, Truancy Prevention Measures

Tier IV: Specialized Learning (1-5% of Students)

• RtI Team meets to discuss students not making progress with Tier III interventions and

determines the appropriate Tier IV intervention(s)

• Possible interventions include: Individual Counseling (School-based), 504 Evaluation,

Special Education Evaluation, Retention

• Referrals to 504 or Special Education follow the flow chart for RtI to 504/SPED Process

So, if a student failed your class for the 9 weeks, you need to be keeping data on the Tier 2/Pre-Referral for Tier 3 Form and you will be receiving a Teacher Feedback Form request from me for students who failed more than 2 core classes for the first nine weeks. We are going to be holding meetings over the next few weeks with their students' parents, teachers, and the student to come up with a new plan to help them succeed.

If you pick up a cell phone from a student for improper cell phone use you can turn it into Mrs. Sutton to hold until the end of the day. The first time she gets a phone from a student, it is a warning and the parent has to come get it. The second time, they have to pay $15 and their parent has to come get it.

New Transportation Request Form!

Check out the transportation form to use when you need a bus or suburban – it can be found on Eduphoria, under Formspace; then "Submit New Form"; then "Transportation Forms"; then click on whatever type of transportation you need to request. Thanks!

Explorer Profile!

Students will be bringing around their Explorer Profile Applications to have you sign (or not) over the next few weeks. Students have to meet all of these requirements to be able to gain access to the App store and FaceTime:

1. Student maintains an 80% average or better in all classes.

2. This complete application submitted within 10 days of the last day of the preceding 9 weeks.

3. No documented technology referrals for improper technology use.

4. Principal approval of this application.

5. ALL teachers and parent approval signatures.

There is a new Fundraiser Form!

Please make sure you are using the newest Fundraising form for all your fundraising request needs. Tyra is the keeper of the forms and she will also be the one who you follow up with when you have to go back and document.

Chunking up big assignments:

Remember that great presentation that Randy and Scottie did on differentiation and cooperative learning during August inservice? Here are a couple of highlights that might come in handy:

When assigning big projects, like papers or group projects, chunk it up and create daily checkpoints along the way that you use to keep students on track and allow you opportunities to take grades along the way. An idea would be to have most of these checkpoints due by the end of a class period rather than giving them the option to 'finish it later and bring it in next class period'.

Some of you have expressed a struggle with students not turning in work and not finding a way to take enough grades, so here's an idea!

If you coach a UIL sport or event...

Please be sure to send me your SRA's prior to sending them out to the entire staff. Since you are removing students from academic instruction, I would like to know about their departure before you send them out to everyone (just in case there are problems with coverage, a conflicting event, or questions about what time you are leaving). Thanks!

Progress Report Dates for the Year!

The first three weeks grading reports went well! If you haven't found the awesomeness that is our LVHS Staff calendar on google, please do so! These dates and several more are already on there!

December 18 - End of Semester; Regain/Lose Eligibility January 12

January 25 - End of Three Weeks; Regain Eligibility February 1

February 12 - End of Six Weeks; Regain Eligibility February 19

March 11 - End of Nine Weeks; Regain/Lose Eligibility March 28

April 8 - End of Three Weeks; Regain Eligibility April 15

April 29 - End of Six Weeks - Regain Eligibility May 6

June 2 - End of Semester