Advancing Entries to Council

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Advancing Entry Form and Local Participation Summary

All information for the advancing entries will need to be uploaded to the spreadsheet "Reflections Local PTA Advancing Entrants Spreadsheet" that I have linked under the Spreadsheet for Advancing Entries section at the bottom of this flyer. Please make sure to alphabetize entries by last name, send me an electronic copy at, and print out an additional copy to drop off with advancing entries.

The Local Participation Summary form should be completed to report the number of students participating at your school. Here is the link to complete the summary form,

Percentage of Entries to Advance to Council

20% of each category (visual arts, photography...)

In the event that there are 1-5 entries in a category, the school may advance up to one entry to stay within the 20% rule.

When there are 6+ entries, the percentage should be calculated and rounded up to the next whole number (EX: 6-10 entries advance 2).

Preparing Advancing Entires

You will need to use colored dots to signify age/division before dropping off advancing entries to Council;
Primary: Preschool-2nd Grade-Red Dot
Intermediate: 3rd-5th Grade-Blue Dot
Middle/Junior: 6th-8th Grade-Yellow Dot
High School: 9th-12th Grade-Green Dot

Please place the dot on the upper right corner of the Student Entry Form.

Artwork Drop Off Location and Dates

Please drop off your artwork either Friday, December 7, 2018 from 3:30 to 7pm or Saturday, December 8, 2018 from 8:30 to 10am. Judging will take place that Saturday from 10am - 5pm, and non-advancing entries will need to be picked up between 5 -6pm. The drop off location will be the Harris Hill Building Annex, 2nd floor Garland/Rowlett Rooms.

Please enter the south side entrance next to the Board Room and continue to the second floor.
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Are you missing some of your entries?

If you do not receive some of the entries back, that means they will be showcased at the Reflections Art Exhibit on January 10, 2019 at the Curtis Culwell Center. More information about the Art Exhibit to follow.

Spreadsheet For Advancing Entries