Proctor Elementary

School Newsletter, March 2020

Marching Forward!

We are glad to leave February behind us as March into this new month. It's been a difficult time for all of us at Proctor and CVUSD. Monday, February 24th, our school community experienced the loss of a former Proctor School student, Lana Carlos. I hope that as a community we can band together to cope with this tragic news, supporting each other as we process our grief so that we can focus on healing. I have included details below about upcoming services and ways on how we as a school community can come alongside in support of the family. This will also be discussed during the PTA meeting tomorrow night, March 3rd. Please continue to keep them in your thoughts and prayers.

Last weekend we had a great turnout at the PTA pancake breakfast Thank you

to all of our volunteers, and our Positive Patriots who waited tables. Our PTA Skate night was a huge success, and a much needed event to bring us together as a school community.

This Friday, March 6th, will be our next flag/award assembly held inside the cafeteria due to the cold mornings. We will be recognizing those students who have displayed Proctor Pride through displaying the character trait of Honesty. Please check with your child's teacher for the time your student's grade level assembly is, if you would like to attend! As always, we appreciate your support in helping our students show their PRIDE!


Heather Ghereben

Proctor Principal

Remembering Lana!

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Memorial Information for Lana!

As I stated before, this has been one of the hardest weeks for all of us! Thank you for being there for eachother as we all grieve this great loss in our school family and community.

Here is the most recent information that has been released about this week's services:

The community is welcome at both events, and will be held at -

3Crosses Church at 20600 John Dr, Castro Valley, CA 94546

Friday, March 6 from 4:00-8:00PM

Open Mic and viewing for the public (there will be no set itinerary or service so this is an open drop in event)

Saturday, March 7 from 1:00-2:30PM

Celebration of Life followed by a reception to begin at 2:30pm

If you wish to bring refreshments and fingerfood to the memorial service, please contact Tracy at

To sign-Up to help with meals for the family, use this link:

Anyone looking to donate or offer help to the family of Lana Carlos is encouraged to contact 3Crosses Church - 20600 John Drive Castro Valley, CA 94546 0 (510) 537-4690 | Mon-Fri 9am - 4pm. Whatever you wish to donate to help the family, make sure you mention "Lana" when you contact them


Flu Season is Upon Us!

Message that was sent out to the community earlier:

As many of you know, the flu season has hit our school hard this year. Currently, we are experiencing a high number of absences related to student illness. We just never know where the flu virus is hiding so please follow the precautions I have attached below. Our School has taken additional steps to disinfect classrooms this season, and continue to add deeper cleanings throughout the school campus to prevent the further spread of the flu, and other illnesses.

Everyday preventive actions can help slow the spread of germs and offer some protection against the flu. Please assist your family and our school community by taking a moment to read through the attached document which shares many precautions you can follow to help keep your family healthy during this heavy flu season.

As always, please don't hesitate to contact the school if you have any questions or concerns, as the safety, health, and wellbeing of our students continue to be our top priority.

Stay Healthy and Well,

Heather Ghereben

Proctor Principal

Coronavirus Guidance for Schools

Proctor Community,

We will continue to keep our students, staff, and families informed as we receive guidance from public health officials. In the meantime, please scroll down for answers to some of the most common questions we’ve received in recent days.

For the most up-to-date information from health officials, please visit the Alameda County Public Health website.

Q: Who will make a decision to close schools?

A: If an outbreak occurs, and school closures are recommended or ordered, decisions will be made following discussion between the school district and Alameda County Public Health Department (ACPHD). We will also consider guidance from the California Department of Education (CDE). CVUSD is unable to know if or when individuals are exposed to any illness, which is why we follow guidelines from expert agencies like the Centers for Disease Control (CDC) and the Alameda County Public Health Department. Rather than recommending the cancellation of schools and public events, at this time, these agencies are asking people who may have been exposed to the virus to stay home.

Q: How are student absences being handled?

A: All absences due to illnesses are excused with parent confirmation, per policies in the student handbooks at your school site. We are holding off on the use of perfect attendance awards and incentives. We are requesting parents to provide more specific details of why students are absent (Fever, cough, shortness of breath?).

Q: Are there any plans to alter or cancel travel, field trips, school dances, etc... due to concerns?

A: There are no recommendations from public health officials at this time for cancellation of public events or field trips. If a student falls ill during one of the trips, follow the same procedure as you would at your school site. Isolate the student and contact the parent/guardian to pick up the student.

For information on travel plans you or families might be planning for Spring Break, please consult the US State Department's website for travel guidelines.

Q: Are additional sanitization procedures taking place at sites and in classrooms?


  • Remind students and staff regarding washing your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer as available. Portable handwashing stations will be placed strategically across school sites.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces (e.g., doorknobs, light switches, countertops).
  • Staff will be utilizing an Alpet D2 treatment in all classrooms daily and in all busses and SPED vans and buses after each run.

Q: What if a student catches the virus?

A: Any time a student is confirmed to have a communicable disease, the District communicates with Alameda County Public Health Department for directives and guidance preventing the spread of the specific communicable disease. This not only applies to coronavirus but other health conditions as well (H1N1, tuberculosis, meningitis, etc.). The Public Health Department will notify the District of any known cases.

Q: What if someone in a student’s or staff member’s immediate family is diagnosed? Are all quarantined in that household?

A: If students or staff come in contact with someone confirmed to be an infected person they should stay home, contact their medical provider, and call Alameda County Public Health Department at (510) 267-8000. If someone must quarantine or isolate, they will be notified by Alameda County Public Health Department.

Q: If, in a worst-case scenario, a school gets shut down, what ”distance learning” protocols are being considered?

A: We are solidifying options for distance learning, should schools be required to close. There are mechanisms in place for teachers to communicate with families through various means, such as Google classroom, Email, Website, or Aires. Teachers will communicate with families directly about what methods will be used if needed.

Q: What happens if a child is symptomatic with flu/cold symptoms?

A: If a child is symptomatic ( fever, shortness of breath, cough, congestion), they should stay home and their physician contacted for further guidance. A child may return to school once fever free for 24 hours without medication. If they are at school, and begin to feel sick, they should check in with the health office and wait for their parent/guardian to pick them up. Remember that schools are not equipped to screen students or staff to identify cases of COVID-19.

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New Student Enrollment Information!

3/17/2020 All New 1st - 12th Grade Student Enrollment Confirmation

All other returning CVUSD students are “rolled” forward in the Aeries system and complete Data Verification in the Summer as well as Walk Through Registration proximal to the start of the school year. Dates and times for these are forthcoming.

All students that are first attending a CVUSD school, including those that currently have siblings enrolled in CVUSD, are required to complete an online enrollment process through the Aeries system. Aeries Online Enrollment will open starting Friday, February 14th, 2020. Families do not need to complete this step for any student that is currently enrolled and plans on continuing in CVUSD next year however returning families will need to complete a data confirmation process (dates to be posted).

Verification of residency is required for any student first enrolling into CVUSD even if they currently have a sibling enrolled. Additionally, students continuing to grades 6 and 9 must also verify residency prior to the transition. All other families of continuing students do not need to verify residency unless a change in address occurs.

Please view the new CVUSD ALL MEANS ALL Video!

We are grateful to our staff and appreciate our families and the community for their support.


CVUSD - All Means All (feature)
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Measure G Update

For the most up to date information on Measure G, please visit;

You can also read about the work that has been completed, and work that is scheduled for Proctor here:

2019 CBOC Annual Report:

HERE is the link to the 2019 CBOC Annual Report that was presented to the most recent Board meeting

March is Women’s History Month!

March is Women’s History Month, a time to honor the lives and achievements of women in history who inspire future generations to make their own impact. This holiday began in the 1980s as Women’s History Week but has expanded into a month-long celebration.

March is a great time to inspire girls to use their own voice and to teach every child how to show universal respect. The following activities can be used to help educate children about women in history, and teach them they’re never too young to make a difference. For more information about Women’s History Month, please visit their official website.

2019-2020 Proctor School Calendar

This calendar of events will be available on the Proctor Website.

Click HERE to view or print!

This document is updated frequently, so please check our website calendar for any changes or additions. You can also subscribe using your mobile device, laptop or home computer (see picture below) and link our Proctor calendar (click here!) to your own mobile device calendar.

Hopefully this calendar will help you plan and adjust your family events as the year goes by.

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School Newsletter Translations Available!

¡Traducciones de boletines escolares disponibles!


Just scroll down to the bottom of the newsletter, and choose the language you would like to have this newsletter translated to (see picture below).

只需向下滚动到时事通讯的底部,然 选择您希望将此时事通讯翻译成的语言(见下图).

Simplemente desplácese hasta la parte inferior del boletín y elija el idioma en el que desea que se traduzca este boletín (vea la imagen a continuación).

CVUSD Board of Education

Lavender Lee Whitaker, President

Monica Lee, Vice President/Clerk

Gary C. Howard

Jo A.S. Loss

Dot Theodore

Grace Boyd, 2019/2020 Student Member

Parvin Ahmadi, School Superintendent

Proctor Elementary School

Home of the Patriots

Hilda Kwan

School Secretary

Vicki Dugan

Attendance Secretary

Heather Ghereben

School Principal