# Student Support Services Department

## Roadmap - Week of 9/24/18-9/28/18

IDVA Mission - Building a community of engaged learners.

IDVA Vision - Empowering every student to learn at high level.

SSS Department Group Agreements

• We will be intentional in our collaborative work with school community members to address students' academic needs.
• We will proactively identify and support students' individual needs and accomplishments.

## SSS Department Kudos!

If you have kudos to share about you or a colleague, send them to Alex.

***

Kudos to all staff supporting new student orientation! Jenny noted she looked into a few accounts and saw all of the contacts noting great student support.

Great job, team!

***

A note sent to Jessica about her great level of support: "Hi! I just wanted to send you a quick high five for being so amazing today! I told my girls that you were SUPER busy today and that you might not reply to their emails (and questions) quickly-but you proved me wrong! Way to go! You are VERY appreciated by the Sanchez-Chapman family! Have a great rest of your day!”

Bravo, Jessica!

## Week 3 Trivia Results!

WHO AM I?

"In high school, I had a friend pierce my tragus (portion of my ear) using a safety pin."

It is Jessica Lecertua!

No one guessed correctly (except for Jessica, but that doesn't count).

Score Board:

Debbie = 1

Tree = 1

Corrie = 1

## Weekly Calendar, 9/24-9/28

Monday 9/24:

• Alex off
• K5, MS, and VHS Cohort 2 start

Tuesday 9/25:

Wednesday 9/26:

Thursday 9/27:

Friday 9/28:

## Next step of our Time Tracking Process - ACTION REQUIRED

Now that you've tracked your weekly schedule, it is now time to go through and rate the priority of the tasks you completed during the week.

Next to each item, label the task as a 1, 2, 3, or 4 (the image has a definition for each rating).

• Create a daily percentage for each rating (e.g. on Monday, I spent 23% of my day on 1, 22% on 2, 38% on 3, and 17% on 4). Then add those up and create a weekly breakdown, too. If you choose, you can get fancy and create a pie chart.
• Send me your breakdown for each day and the whole week (remember, I don't need to see your whole schedule, just the percentages).
• In your email to me, tell me any a-ha moments that arose when reviewing this information, and anything you'd like to do differently.

Next week I will add the final step (which I think I said this week was the final week, but alas, not quite), which is the actual time blocking.

## Reoccuring/Reference Info

This section will be used for reoccurring/repeated info from previous weeks that may be needed for later reference.

## Out of Office Reply Template

If you are going to be gone longer than 5 consecutive school days, work with Alex to find a designee that can help triage your emails.

Hello,

I am out of the office [date(s)] [optional: add reason – e.g. school outing, holiday]. I will return emails when I return on [date].

Sincerely,

Name

## Professional Learning Communities

As your PLC has data to review, send info to Alex to post for the group.

An ongoing process in which educators work collaboratively in recurring cycles of collective inquiry to achieve better results for the students they serve.

PLC’s operate under the assumption that the key to improving learning for students is continuous, job-embedded learning for educators.

Four questions to guide PLC’s

1. What do we expect students to learn?
2. How do we know they are learning it?
3. How do we respond when they do not learn it?
4. How do you respond when they have already learned it?