CSD Board Briefing

Cambrian School District, October 15, 2020

Note: A Special Board Meeting was held at 5:30 p.m. on Thursday, Oct. 15 to discuss the first item on this list. All the other items are from the regular 7 p.m. meeting.

Property Redevelopment: Exchange and Joint Escrow Agreement with Robson Homes, LLC. – Metzler Lot C

The Governing Board approved and authorized the attached Exchange and Joint Escrow Agreement with Robson Homes, LLC.The District has been exploring options for the use or disposition of the property located at 1975 Cambrianna Drive in San Jose, also known as the Metzler C property. On September 3, the Board approved Resolution 20-21-07: Intent to Exchange Interests in Real Property, which allows the District to complete a property exchange agreement with Robson Homes. The Exchange Agreement is authorized pursuant to sections 17536 and 17537 of the Education Code.

To view the Exchange Agreement and Joint Escrow Instructions, please click here.

Budget & Fiscal Stability Plan Renewed

Chief Financial Officer Penny Timboe provided a review of Cambrian's current fiscal position. It is important to remember that the budget is a fluid process and any update is reflective of the specific snapshot in time using the best economic assumptions for revenues and expenditures available at that moment. This review was based on the factors implemented with the passage of the State Budget Act on June 28, 2020.

Although CSD’s financial situation is improved under the final state budget, projected ongoing deficit spending remains. The most current multi-year projections (August 2020) reflect deficit spending of approximately $771,000 in the current fiscal year (2020-21) and $1.3 Million (2021-22) and $1.6 Million (2022-23) in the subsequent two years. It is also important to note that these projections do not reflect the additional revenues provided by the State and Federal stimulus dollars.

Although the influx of these one-time dollars provide the necessary resources to address the increased needs of the District related to Distance Learning and a safe return to in-person instruction for staff and students, they may also serve to provide some short-term financial relief in our budget.

The Board and staff reviewed and discussed the Fiscal Stability Plan reductions that were approved by the Governing Board of Trustees on May 21, 2020. Preliminary discussion unfolded as to potential staff needs in the future given the changes that have transpired due to COVID-19. No action was taken by the Governing Board to make any amendments to the fiscal stability plan.

As we move into the first interim reporting period, economic factors and assumptions will be updated and budgets adjusted accordingly. The Board agreed to continue to review the actions specified in the Fiscal Stability Plan based on staff input and the impact of those changing economic factors on the District budget.

To view the Fiscal Stability Plan for the next three years, please click here.

To view the State of the District and Fiscal Stability Plan Review presentation, please click here.

Gradual Return to In-Person Instruction and Adjusted Timeline

The Governing Board voted to move forward with the recommended adaptations to the timeline for the return to in-person instruction. The Governing Board, Superintendent Dr. Carrie Andrews and staff continued the discussion regarding factors and challenges, progress to date since the last Board meeting, current parent and staff survey results, recommendations as to the adapted timeline, and the next steps to support students returning to our campuses' for in-person instruction.

Already Occurring at Cambrian School District School Campuses:

  • Cambrian Extended Day program has been in operation since the first day of school.

  • We have established four locations for child care for all Cambrian Staff during the instructional day in stable cohorts.

  • high needs students from our schools returned for in-person targeted support during distance learning.

  • In-person 1:1 services and assessments started in September for some Special Education students.

Adjusted timeline for gradual return to in-person instruction:

  • Specialized Targeted Instruction, Special Education Preschool and Special Day Classes to be brought back throughout November and December. This timeline has been adjusted as staff works with individual class programs to address unique needs of the classroom. Parents will be contacted individually with specific start dates for the return to in person instruction.

  • Expansion of support for at risk students or specialized support.

    • We will continue to expand in-person school site cohorts for targeted groups in November and December as needed.

  • Transitional Kindergarten through Grade 2:

    • Start in-person instruction the week of January 11th.

  • Grade 3 through Grade 5:

    • Start in-person instruction the following week of January 19th.

  • Grade 6 through Grade 8:

    • Timeline for return to be brought back for Board approval in November.

With that in mind, know that what we announced today may change, as a result of the uncertainty of COVID-19. We most certainly will keep you apprised if any changes must be made as we move forward with reopening to in-person instruction. The Governing Board also stated that as conditions change we want to prepare accordingly. As such, a tentative special Board meeting will be placed on the calendar for the first week of January 2021 after the Winter Holidays. This meeting will serve as a placeholder if necessary to adjust the timeline if the conditions in Santa Clara County regress, altering the ability to reopen for in-person instruction based on the State tiered system. Families would be informed prior to their child’s return week in January if there are any changes to the schedule.

Cambrian School District will continue to evaluate and maintain a level of fluidity as revised rules and regulations are presented by the Santa Clara County Department of Public Health, in order to keep students and staff healthy, safe and educated.

To view the Reopening presentation, please click here.

Board Policy: Conflicts of Interest Procedure 9270

The Governing Board of Trustees did the first reading of a revised conflict of interest Procedure. An additional reading will take place at a future board meeting. The Political Reform Act requires every local government agency to review its conflict of interest code biennially (every even-numbered year) to determine if it is accurate or if the code must be amended. The Office of the County Counsel has reviewed the above procedure and resolution and the advised edits have been made to the Conflict of Interest Procedure 9270.

Click here to read the Board Policy for Conflict of Interest Code.