HR Headlines

Human Resources Newsletter, October Edition 2020

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Mission First, People Always.

Open Enrollment - Coming Soon!

Open Enrollment is October 19 - November 6, 2020. Employees will have the option to enroll through the call center, on-line or in-person with a representative from our Benefits Broker, Houze and Associates. Houze will have extended call center hours during open enrollment and an on-line scheduler will be available for scheduling in-person and phone conferences.


Houze representatives will limit face-to-face meetings this year due to COVID-19. Employees MUST schedule an appointment in advance in order to have a face-to-face meeting with a representative. No drop-in appointments will be held this year. Houze will visit schools during October 19th - 30th and will visit Central Office and Transportation during November 4th - 6th.


In preparation for Open Enrollment, employees should reset their passwords for the ADP Portal prior to scheduling an appointment. Resetting your password will ensure that you have enrollment access. Here is the link to ADP: https://myshbpga.adp.com/shbp/.


*All benefits-eligible employees, including new hires, should participate in Open Enrollment. Employees with Flexible Spending Accounts MUST re-enroll to continue contributions.


For questions, contact Katrina Swindle at mailto:katrina.swindle@bcsdk12.net / 478.765.8570

or Carolyn Robinson at mailto:carolyn.robinson@bcsdk12.net / 478.765.8574.

Fingerprinting & Background Checks

If you have any new employees in your building that have not been fingerprinted, please contact HR immediately. Remember, Fingerprinting is by Appointment Only. Please don't send employees to HR without an appointment.


If you have a special group of employees (ie. tutors, ASP workers) that will be working in your building and need to be fingerprinted, please send their names, the school/department they are working with and the name of the district contact person to Laquisha Burney @ mailto:Laquisha.Burney@bcsdk12.net. Ms. Burney will work with the district contact person to schedule appointments. Remember, anyone working in our schools and/or with our students must be fingerprinted.


Items Needed for Fingerprinting:

  • Drivers License or Picture ID
  • Social Security Card
  • $50 (cash or money order)


Fingerprinting vs Background Checks (Name Check):

  • All Volunteers affiliated with a school, must complete a background check form (these forms Must be initiated at the school and forwarded to HR, they will not be given out in HR - No fee applies)
  • All Consultants/Vendors working in the schools or around students, must be fingerprinted ($50 fee applies)
  • All Mentors must be fingerprinted ($50 fee applies)
  • All Interns must be fingerprinted (No fee applies)
  • All Student Teachers must be fingerprinted (No fee applies)


For questions, contact Laquisha Burney @ mailto:Laquisha.Burney@bcsdk12.net or 478.765.8465

The Importance of Documentation

Good documentation is essential for making sound decisions involving employee discipline. Documentation becomes critical when the need to recommend an employee for non-renewal or termination arises. Documentation should be clear, comprehensive, detailed and up-to-date. It can include, but is not limited to, notes from meetings, letters of directive, evaluations and employee statements. Be specific when taking notes and always include names, witnesses, time of day, location and what action was taken. The documentation process can protect you and the district from potential legal actions.


Remember....If It Is Not Documented, Then It Did Not Happen!


For questions, contact Dr. Mack Bullard at mailto:Mack.Bullard@bcsdk12.net / 478.765.8538

or Ed Aaron at mailto:Edwin.Aaron@bcsdk12.net / 478.765.8515.

Unemployment Claim Questions?

On March 21, 2020, as required by law, HR filed partial unemployment claims for employees that were identified using criteria provided by the state due COVID-19 and a reduction in work hours. HR conducted a meeting on September 4th regarding these claims and answered questions from employees (the presentation from the meeting is attached below). If you were affected by an unemployment claim filed by the district, and still have questions, please contact Ed Aaron or Christi Mimbs in HR.


If you received an Earnings Discrepancy Letter from the DOL and wish to appeal, please forward a copy of the letter to Christi Mimbs and she will provide you with an appeal template to assist wtih your response.


For questions, please contact Christi Mimbs @ mailto:Christi.Mimbs@bcsdk12.net / 478.765.8558 or Ed Aaron @ mailto:Edwin.Aaron@bcsdk12.net / 478.765.8515

Feeling Stressed? The Employee Assistance Program is Here for You!

Coping in today's fast-paced and ever changing world can be challenging. You may feel as though you are swimming in a sea of uncharted territory. Don't let the daily stress get the best of you, the Employee Assistance Program (EAP) is available to help.


As a benefit to all BCSD employees, the District provides counseling services through the Employee Assistance Program. These services are free of charge. EAP is a work-based intervention program designed to assist employees in resolving personal and/or work related issues that may be adversely affecting the employee's performance. A broad range of assistance is available:


  • Certified Employee Assistance Professionals
  • Licensed Marriage and Family Therapists
  • Licensed Professional Counselors
  • Substance Abuse Professionals
  • DUI Clinical Evaluators
  • Certified Anger Management Facilitators
  • Career Counseling and Testing Professionals


Southern Behavioral Services is the provider for the BCSD Employee Assistance Program. This program is available 24 hours a day, 7 days a week. These services are confidential and are also available to the employee's dependents. Employees can reach out to Southern Behavioral on their on, or be referred by a supervisor.


Southern Behavioral Services Contact Information:

Macon Office: (478) 742-1464 or toll free (800) 533-1797

Warner Robins Office: 478-742-1464 or toll free (800) 533-1797


http://www.southernbehavioralservices.com

Contributing Professionals - Professional Learning Goals

Educators and contributing professionals who hold GA certification and are not currently evaluated on TKES and LKES, are required to prepare Professional Learning Goals or a Professional Learning Plan to be carried out during the validity period of their certification. PLG/PLP plans are due to immediate supervisors by September 30, 2020. Please see the email from Melanique Floyd on 8/24/2020 for details. Supervisors/Evaluators should upload all PLPs and PLGs for contributing professionals in PowerSchool.


Both PLGs and PLPs should address the following:

  • Weaknesses identified through the TAPS process,
  • Teacher’s individual professional goals,
  • School or Districts Continuous Improvement Goals, or
  • Any District or school identified need.


For questions, contact Melanique Floyd @ mailto:Melanique.Floyd@bcsdk12.net or 478.765.8586

Classified Evaluations

Classified employees will complete 3 evaluations for the 2020-2021 school year. (Guidelines are attached) A Self-Assessment and Pre-Conference Evaluation should be completed by September 18, 2020. Supervisors are responsible for uploading completed evaluations in PowerSchool Records. Evaluation forms are located on the HR Webpage and in SharePoint.


For questions, contact Lewanna Stubbs @ mailto:Lewanna.Stubbs@bcsdk12.net or 478.765.8538

Classified Evaluation Due Dates

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TKES/LKES Implementation Reports

HR runs TKES/LKES implementation reports the Monday before each VIP meeting. The goal is to have 100% completion on all steps. You can find a complete list of evaluation guidelines on the HR Webpage under Forms & Documents. (Guidelines are attached)


For questions, contact Connie Chin @ mailto:Connie.Chin@bcsdk12.net / 478.765.8679 or mailto:Lewanna.Stubbs@bcsdk12.net / 478.765.8538

TKES Due Dates

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LKES Due Dates

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Guidance for Addressing & Reporting COVID-19 Cases

HR previously emailed a PPT Presentation and Documents File to all principals and supervisors regarding guidance for addressing and reporting COVID-19 cases. The file contains forms from the Georgia Department of Public Heath (DPH) for returning to work/school and reporting COVID-19 cases. You can access this information in SharePoint in the "DPH COVID-19 Guidance" folder.


*All completed COVID-19 forms and documentation (including medical documents) should be emailed to mailto:Christi.Mimbs@bcsdk12.net or mailto:Edwin.Aaron@bcsdk12.net. Please let us know if we can assist you in any way.

The Families First Coronavirus Response Act (FFCRA)

The FFCRA requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020 through December 31, 2020.


*Please see the FFCRA Flyer and Leave Request Forms below.


For questions, contact Christi Mimbs @ mailto:Christi.Mimbs@bcsdk12.net or 478.765.8558 or

Ed Aaron @ mailto:Edwin.Aaron@bcsdk12.net or 478.765.8515

Employee Referral Bonus Program

Help Us Build A Great Team!


Employees who refer a "Teacher" candidate will receive a $1000 Referral Bonus if that candidate is hired and works in the district for a full year. Reach out to friends and family interested in teaching and tell them about the great things happening in Bibb! Please see the attached flyer for guidelines.

Upcoming Dates

  • Sept 25 - LKES PSC Professional Learning Goals or Plans Due
  • Sept 25 - LKES Pre-Evaluation Conference Due
  • Sept 30 - Contributing Professionals PLG/PLP Plans Due
  • Oct 5 - TKES Observation 1st Walkthrough
  • Oct 19 - Nov 6 - Open Enrollment

"Keep your face to the sunshine and you cannot see a shadow."


Helen Keller

BCSD Human Resources

Dr. Mack Bullard, Assistant Superintendent


Vision:

Each student will demonstrate strength of character and will be college or career ready.


Mission:

The Bibb County School District develops a highly trained staff and an engaged community dedicated to educating each student for a 21st century global society.