Library Catalog

Libraries@Trocaire

What is the Library Catalog Database Guide?

This guide will show you how to use our library catalog to find books, DVDs and other resources for your assignments.


There is a short quiz at the end to see how well this tutorial worked for you.


Let's Begin..

Why books?

Some of the best material you can find on your research topic is located in a book or eBook.


Books and eBooks are fairly interchangeable. Many eBooks are the same edition you would find on our shelves - just a digital version of it.


If your instructor requires you to use a book for an assignment, you are usually able to use an eBook from our library as well.


If you have an assignment that requires journal articles, it is better to use our library databases.

Finding our Library Catalog

To find our library catalog, and all of our other research resources on our website, select Catalog from the Research drop down menu.

What's in our library catalog?

The library catalog has books, DVDs, textbooks in the Reserve collection and information about magazines and newspapers in the library's collections.

The catalog also provides online access to three journals the library subscribes to:
  • Journal of Bodywork and Movement Therapies
  • Journal of Medical Imaging and Radiation Sciences
  • Journal of Nutrition Education and Behavior


Use the eBooks link to find our collection of eBooks.

Searching the catalog

You can search the catalog in several ways:

  • Authors
  • Title of the book
  • Title Keyword - if you are not sure of the exact title of the book
  • Full Subject - for books on a specific topic
  • All Words - use as a keyword search


Although the catalog allows for ISBN searching, be aware that ISBN is based on the format of the book. If you type in the ISBN for a hardcover book and the library has the paperback, it will not show that we have a copy of the book.


Type the information you want to find in the catalog, then press Search.

Search Results

The catalog will produce up to the first 100 items that contain your search term.


To see everything in the collection on your topic, press the Find More button at the top right of the screen. You may have to do this several times until all items are in your results list.

Once you have all of the items on your topic in your results list, you may wish to use Results Filters to limit to a particular Medium (book, DVD), Author or Publication Year if your assignment calls for only the latest resources.


This is located to the left of the results list.

The catalog will also keep track of your searches in the Lists section, so that you can go back to them if necessary.


Please be aware that the catalog has a time out feature. If it is not being actively used over a period of time, it will go back to the main search screen and you may lose your results.


Pressing the back button on your browser at any time will take you out of the catalog and back to the main library website.

Records in the catalog

Now let's take a look at how the item record looks in the catalog.


Items are organized by their subjects using the Library of Congress classification system.


If you have problems finding an item, please feel free to ask us for assistance.


  • All items are located in the Choate library except those with Transit at the beginning of the call number.
  • If Ref or Res is at the beginning of the call number, it means it is a Reference or a Reserve item and can only be used in the Library.
  • Items that are not books, such as DVDs, will be noted at the beginning of the call number.

If the item is listed as IN, it means the material is available for you to use or check out of the library. OUT means it is unavailable at this time.


While we can tell you when an item is due to be back, we cannot guarantee people will return their materials on time. We also cannot tell you who has materials checked out due to privacy laws.


If you click on the item's title, it will open the complete record for the book. You can also do this by clicking on Details. If you want just a brief look at the item, press the More link.

The Summary will tell you a little about what information is covered by the item. With this information, you know if this material will meet your research needs or not.


Any Subjects the item covers are also linked so that you can search for related materials in the catalog.


A Citation will appear for each item in the catalog. Citations are in MLA format (7th edition), but there is enough information in the records to create other citations such as APA, ASA or the updated 8th edition for MLA.

Citing Books in APA

Author’s Last Name, First Initial. Middle Initial. (Year). Title. City of Publication, State Abbreviation: Publishing company.

**Up to 7 authors must be listed in an APA citation.

Posamentier, A.S. & Thaller, B. (2015). Numbers. Amherst, NY: Prometheus Books.


Deery, R., Denny, E., & Letherby, G. (2015). Sociology for midwives. Cambridge, UK: Polity Press.


The hanging indent will not appear in any of these examples due to webpage formatting.

Citing Books in MLA

Author’s Last Name, Author’s First Name. Title with Proper Capitals. Publishing Company, Year.


Atwood, Margaret. The Handmaid’s Tale. Anchor Books, 1998.


Posamentier, Alfred, and Bernd Thaller. Numbers. Prometheus Books, 2015.


**3 or more authors is cited as main author followed by et al.


Deery, Ruth, et al. Sociology for Midwives. Polity Press, 2015.

The hanging indent will not appear in any of these examples due to webpage formatting.

Borrowing Policies

Your Trocaire ID is your library card. You have to use your ID to borrow books, DVDs and use Reserve materials, such as textbooks and DVDs.


The only accepted substitute is a photocopy of the front and back of the ID.


We do not accept other IDs, such as a driver's license or passport, in place of your Trocaire ID.


Materials must be returned in the same condition they were borrowed and on time.

  • Books may be borrowed for 28 days.
  • Printed magazines and journals may be borrowed for 7 days.
  • DVDs may be borrowed for 7 days.

Reserves and Reference materials may only be used in the Library. Failure to do will result in penalties ranging from increased fines to loss of library privileges to blocked access to student accounts, such as registering for classes and obtaining transcripts.


All library policies can be found on our website.

Interlibrary loan

There are ways to get a copy of a book that is not in our collection into your hands.


You can send us an Interlibrary Loan request.


You will be taken to the ILL Book Request form:

  • Give us some quick contact information
  • Enter as much information as possible about the book
  • Press Submit


We will check the collections of the University at Buffalo (UB) to see if they have the book. If not, we will ask them to borrow it from another library on our behalf.


  • Books are shipped via US mail
  • It can take 5-14 for books available from UB
  • It can take 3-6 weeks for books beyond UB's collections
  • Book can be picked up or returned to the library on Choate
  • There is no charge for using Interlibrary Loan

AcademicSHARE

AcademicSHARE allows you to go to another local academic library and borrow the book directly from that library.


  • You must use your Trocaire College ID to borrow materials from that library; no other forms of ID are accepted as a substitute.
  • You borrow and return the books directly to the participating library.
  • You must follow the borrowing rules of the participating library when using their materials.
  • There is no charge for using AcademicSHARE.
  • You may want to contact the library to see if the book is available before driving to the campus.
  • Please see a librarian for any questions.


AcademicSHARE is not valid at the public library. You will need to get a library card directly from their branches to borrow materials.

Created by: Keri Thomas-Whiteside, Information Literacy Librarian. Fall 2016