TOHS Green Sheet

A Newsletter for the Thousand Oaks High School Community

May 20, 2020

TOHS End of Year Activities & Graduation Plans

It is the mission of Thousand Oaks High School to inspire, challenge and empower every Lancer, every day.

It's Time...Graduation Plans

Dear Lancer Families,


I am so proud of the TOHS Class of 2020 for your remarkable achievement - you did it! I owe thanks to the dozens of parents and students who have emailed me their thoughts, ideas, and suggestions on ways that we might honor our 2020 graduates. While we weren't able to adopt every suggestion, many were and I thank you for advocating for our seniors. My heart goes out to each and every one of them as I know how hard it has been to see their senior spring - and all that entails - evaporate before our eyes due to the unprecedented health crisis related to COVID-19.

I'd like to preface any and all information that is included in this message with this statement: as mentioned at last night's Board Meeting, our district is continuing to monitor all health and safety guidelines that may impact our end of year plans for graduation. Please know that if guidelines from the county and state related to large gatherings change, TOHS and the school district will adjust current plans accordingly. We have received inquiries about hosting a formal graduation at a later day, however we will not have access to all senior students after June. Many graduates will soon leave for post-secondary opportunities including military assignments, summer internships, mission trips, employment opportunities and/or relocating for college/university admissions. We have an obligation and desire to honor all of our graduating seniors. However, if and when conditions permit, we will explore the possibility of bringing our seniors back for their Senior Picnic or another similar social event. For now, I am rolling out plans that apply to our current reality. For reference please find the most recent "Safely Reopening Ventury County" Public Health Officer order from May 7th here.


There have been a lot of factors in play that have made creation of this so tough. Not only have our societal circumstances been constantly shifting, but there has also been a solid agreement in place between all CVUSD high schools that we would be united in how we approach our graduations. As mentioned before, we will make adjustments if social conditions allow us to change. What follows is a calendar of events from this week to June 12. After, I will dive into each event with more detail. Please do keep this message handy, as it will prove to be useful for the next month or so.


At any time if you require information, please reach out to the school via phone or email.


Thanks for your patience,


Eric


Dr. Eric Bergmann, Principal

#BleedGreen

#EveryLancerEveryDay

#TheConejoWay

Graduation Overview

The 2020 TOHS Graduation will consist of two parts: a curbside diploma ceremony as well as an online virtual ceremony. While nothing...and I mean nothing...can compare to the experience of receiving a diploma in Lancer Stadium in a traditional ceremony, it is our hope that the combination of these alternative two events will try to capture some flavor of the graduation that our seniors have been working toward. Below, each aspect of our graduation will be described. Both will take place on Wednesday, June 10. Circle that date on your calendar!

Diploma Ceremony

Overview

No graduation ceremony is truly complete unless there is some sort of ceremony where our seniors are asked to don a cap and gown and are then handed a diploma. Given the restrictions that are in place in regards to social distancing, and the prohibition of large social gatherings, building such a ceremony has been a challenge. All high schools in CVUSD have been working together to build similar events that accomplish the same goal - an opportunity to hand our students a diploma! We believe this event accomplishes that goal.


Read carefully, as there are detailed instructions that everyone must follow in order for the event to go smoothly and efficiently. At their designated time, students (who should be in their full graduation attire) and their families will drive onto campus through the parking lot on Flores.


IMPORTANT NOTE...Families will be permitted to bring two cars per student (note - no over-sized vehicles will be permitted; i.e., RVs, trailers, large trucks, etc).


IMPORTANT NOTE...TOPD will be present on Flores controlling traffic. Westbound Flores will be closed. You will only be able to get into the parking lot while driving eastbound on Flores (toward Moorpark Rd). Once in the lot, cars will be lined up single file and directed onto the service road (between the stadium and classrooms). Along the way, students will receive a gloves and a customized mask as well as a name card to be used later in the ceremony.


Once cars reach Lancer Way, they will turn right and then right again in order to enter into our front lot (the route can be seen below). By this time, students should have their mask and gloves on. When students and their car(s) are in front of the office building, the student will exit the car and head to the flagpole. Their name will be read, they will cross the stage and I will hand them a diploma cover.


IMPORTANT NOTE...everyone else in the student's family MUST stay in the car. Families may take pictures from inside their car, but please know that Cornerstone will be present to capture the event. Our Activities office will be providing each family a commemorative graduation picture of their student - free of charge (mailed after the ceremony). After the student leaves the stage, they will pick up their actual diploma from a nearby table and will then get back into their car(s) and head out of the lot and onto Moorpark Rd.


Times

As mentioned, the event will take place on Wednesday June 10. Students and their families have been assigned a time they will drive to school and receive their diploma. Here are the time assignments. We ask that you show up at your designated time. Failure to do so may cause delays for everyone at other times in the ceremony. The time slots are associated with the student's counselor:


9:00 - 10:15: Ms. Ross's Students (last names A-Ci & ETHOS Students)

10:15 - 11:30: Ms. Britt's Students (last names Co - I)

11:30 - 12:45: Ms. Montero's Students (last names J-Morg & EL Students)

12:45 - 2:00: Ms. Scott's Students (last names Moro - Se & AVID Students)

2:00 - 3:15: Mr. Zasadil's Students (Sh - Z & Center Students)


A Map of the route can be found below, as well as a diagram of the diploma ceremony stage area (in front of the school).

Big picture
Big picture

Virtual Graduation

On June 10th, at approximately 4pm, a link that will take students and their families to a virtual ceremony will be shard with senior families. The virtual ceremony will include graduation speeches, performances, the official acceptance of our graduates by the Board of Education as well as the official "reading of the names" while viewing each student's senior portrait.

Final Cap and Gown Distribution

Great news....the remaining shipment of caps/gowns have arrived at the Jostens office in Camarillo and will be ready for distribution next week. This includes any student who did not pick up their packages on May 5th, those who ordered or requested gowns after January 1, 2020, and there will be plenty available for students who never ordered nor requested their gowns.


Jostens will be on campus Thursday, May 21 from 9:00-11:00 am for that distribution. Hopefully, by the end of that day, all students will have their cap/gown packages. In the event a student does not pick those items up, John Zavala (Jostens) will leave the remaining packages in the front office.


If anybody needs to contact Jostens directly - I have been advised by our representative to contact him directly:


John Zavala

Jostens Senior Sales Rep. & Service Specialist

Providing Schools, Students & Parents the Ultimate Symbols of Success

Office: (805) 987-4147

Email: John.Zavala@Jostens.com

P.O. Box 1725

Camarillo, CA 93011

TOHS End of Year Activity Calendar

Week of May 18-21


  • Athletic equipment turn-in – Info was sent in a separate email on Monday


Wednesday, May 20


  • Lancer Commitment Day Slideshow is released on social media


Thursday, May 21


  • Jostens Robe Distribution, 9-11am, front lot (information below)


Week of May 26 – 29


May 26 & 27


  • Graduation Speech and Performance Recording in PAC – 5/26 & 27, by invitation
  • Student Locker Clean-out (see information below)


May 28 & 29


  • Custodians clean out lockers on Thursday and Friday, 5/28 & 5/29


Thursday, May 28


  • Strings Students, drop off instruments by appointment with Mr. Roberts.


Week of June 1-5


June 1:


  • 9-12 Instrumental Music uniforms and music turn-in – Info sent by teachers directly to students and families
  • Photography Equipment drop-off with Ms. Ravitch, in front of the office from 9-11am


June 1-4:


  • Senior Finals


June 2 & 3:


  • Senior Book turn in, 1-3pm, Front Lot (textbooks, core novels)


June 5:


Yearbook distribution, graduation regalia pick up, book drop off, Chromebook and iPad return (See map below)


All stations open from 9am-12pm


  • Station #1 - Yearbook pick up in north lot (near the park)
  • All grades can pick up if pre-ordered
  • Seniors ONLY may purchase with a credit card


  • Station #2 - PTSA Gift
  • All seniors will be given a gift by the PTSA in front of the PAC


  • Station #3 - Senior Graduation Regalia pick up (cords, medallions, stoles, etc) n the front parking lot, outside the office

  • Station #4 - Senior Chromebook and iPad return in front parking lot, outside the library


Yearbook Distribution #2 : 5pm – 7pm pick up in north lot (near the park)


  • All grades can pick up
  • All grades may purchase any remaining yearbooks with a credit card


June 5:


  • Senior grades turned in


Week of June 8-12


June 8 – 11


  • Finals, grades 9-11


June 8:


  • Senior Recognition Video link is released at 4pm
  • Video will feature those students receiving an academic and/or athletic honor


June 10: 5pm: Virtual Graduation link is released


June 10: 9am – 3pm: Drive-thru diploma ceremony in front lot – 9am-3pm, (see below)


June 11: 11th grade textbook turn in


  • Turn in textbooks in front of the school between 1-5pm


June 12: 9th grade/10th grade textbook turn in


  • 10th grade textbook turn in from 8-11am in front of the school
  • 9th grade textbook turn in from 1-4pm in front of the school

Locker Cleanout, May 26 & 27

All students will be expected to retrieve all of the belongings and clean out their lockers (both school and PE) on May 26 and 27. The assigned times can be seen below. This will be the only guaranteed time for students to do this, so please take advantage of the opportunity. Staff will be on hand in the event students need to gain entry into a classroom.


IMPORTANT NOTE...The library will not be open on these days. Take your items home and if anything needs to be brought to the library, there will be a day to do that.


Tuesday, May 26


  • Seniors: 11am - 1pm
  • Juniors: 1pm - 3pm


Wednesday, May 27


  • Sophomores: 11am - 1pm
  • Freshmen: 1pm – 3pm

June 5 - Yearbooks, PTSA Gift, Honor Cords, and Senior Textbook and Technology Turn in

June 5 - June 5 will be an incredibly busy day at TOHS. In an effort to minimize the number of days that families have to come to campus to pick-up or drop off items, we've tried to combine as many of these events into one. On June 5th, students will be able to:


1. Pick up their yearbook distribution

2. Seniors will be given a graduation gift by PTSA

3. Seniors will be able to pick up graduation honors items (Valedictorian medals, honors cords, and Center and ETHOS stoles)

4. Seniors will also turn in their textbooks and Chromebooks and iPads.


All stations are open from 9am-12pm


  • Station #1 - Yearbook pick up in north lot (near the park)
  • All grades can pick up if pre-ordered
  • Seniors ONLY may purchase with a credit card


  • Station #2 - PTSA will be handing out gifts that have been pre-ordered.


  • Station #3 - Senior Graduation Regalia pick up (cords, medallions, stoles, etc) n the front parking lot, outside the office

  • Station #4 - Senior Chromebook and iPad return in front parking lot, outside the library


Yearbook Distribution #2 : 5pm – 7pm pick up in north lot (near the park)


  • All grades can pick up
  • All grades may purchase any remaining yearbooks with a credit card


A map of the different station locations can be seen below.


Cars should begin at station #1 in the north lot in order to pick up yearbooks. Once your yearbook is in hand, if you arein grade 9-11, you may exit campus via Lancer Way and out onto Moorpark Rd. If you are in grade 12, stay in the lot, drive by the PAC and into the front lot. There, you can access stations 2, 3, and 4 from the drive through lane.

Big picture

Technology for grades 9-11

Currently, the plan is for grade 9-11 students to hold onto their technology devices through the summer. If that plan changes, I'll send out a notification.

Textbook Turn In for Grades 9-11

Students in grades 9-11 will be turning in textbooks at the following times:



June 11: 11th grade textbook turn in


  • Turn in textbooks in front of the school between 1-5pm


June 12: 9th grade/10th grade textbook turn in


  • 10th grade textbook turn in from 8-11am in front of the school
  • 9th grade textbook turn in from 1-4pm in front of the school

Ways to Stay Connected

In addition to our website (www.conejousd.org/tohs), you can also find us on Facebook. Also, it seems every student group on campus has a Twitter account that will allow you to follow individual groups should you wish to do so. Our school has a great general twitter feed that tweets lots info about the school (@ThousandOaksHS) and I have my own account where I'll tweet my own thoughts and observations about the school (@ewbergmann). Please feel free to follow!