Business Office
September 20, 2021
Closing the Books for 2020-2021
A/P Run Schedule
Thursday Payrun Days
The cut-off for invoice payments is 12:00pm on the Tuesday before the payrun.
All invoices received after this time will be processed for the following payrun.
Tuesday Payrun Days
The cut-off for invoice payments is 12:00pm on the Friday before the payrun.
All invoices received after this time will be processed for the following payrun.
For example:
Invoices received on or before August 24, 2021, at noon will be processed on August 26, 2021. Invoices received after August 24, 2021, at noon will be processed on September 2, 2021.
Please plan accordingly.
REGULAR PAYROLL OCTOBER 29, 2021
CUT-OFF: SEPTEMBER 30, 2021
DUE TO THE DISTRICT: OCTOBER 5, 2021
Also, please make sure that all of the following are included:
- Employee ID
- Appropriate Signatures
- Account Codes
- Accurate Calculation of Time
Timesheets that are missing any of the above information or are incorrect will be returned to your site. All handwritten Timesheets must be completed in ink.
*Please inform all employees that any timesheet received after the cut-off date listed below will be paid on the next Regular Payroll
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At this time: All timesheets need to be hand-delivered to the Payroll Technicians. Please do not leave timesheets in the mailbox in front of the district office. The Payroll Department does not have daily access to the mailbox
CSEA COMP TIME LANGUAGE
1. An employee shall have the option to elect to take compensatory time off in lieu of cash compensation for time worked beyond their assigned workday/workweek. Such election shall be submitted in advance in writing to the immediate supervisor within the pay period earned. Compensatory time off shall be granted at the regular rate of pay, unless it causes the employee's work week to exceed eight (8) hours and forty (40) hours in a week in which case it will be granted at 1.5 times the regular rate of pay. Compensatory time must have approval of the supervisor prior to being earned. The employee must obtain prior approval from their supervisor(s) for use of the comp time.
2. An employee may accrue up to 40 hours of compensatory time. Any time worked which would cause an employee to exceed 40 hours of accrued time shall be paid. Compensatory time shall be taken at a time mutually acceptable to the employee and the District. Any compensatory time earned but not used within the current school year shall be paid to the employee at the appropriate rate of pay.
CSEA Payroll Information RE: Bereavement Leave
1. Every person employed in the classified service of any school district shall be granted necessary leave of absence, not to exceed three (3) days, or five (5) days if out-of-state travel is required, on account of the death of any member of his/her immediate family. No deduction shall be made from the salary of such employee nor shall such leave be deducted from leave granted. The governing board may enlarge the benefits of this section and may expand the class of relatives listed below as members of the immediate family. Members of the immediate family, as used in this section, means the mother, father, grandmother, grandfather, or a grandchild of the employee or of the spouse of the employee, and the spouse, son, son-in-law, daughter, daughter-in-law, brother, or sister of the employee, step-mother, step-father, brother-in-law, sister-in-law, domestic partner or child of a domestic partner or any relative living in the immediate household of the employee.
2. Bereavement leave to attend the funeral of a close friend or relative, not a member of the immediate family, will be granted for the time necessary to attend the funeral; up to one full day if the funeral is out of the district, which will be charged to personal necessity. No other leave provision may be applied to this section.
BUSINESS DEPARTMENT CONTACTS
Chief Business Official
Dr. Conny Santa Cruz
Secretary to the Chief Business Official
Vanessa Lujan
831-678-0786
email:vlujan@soledad.k12.ca.us
Director of Fiscal Services
Guadalupe "Lupita" Reyes
831-678-3950 x 00132
email: greyes@soledad.k12.ca.us
Accounts Payable Clerk Vendors A-M
Rosalie Navarro
831-678-3950 x 00144
email:rnavarro@soledad.k12.ca.us
Certificated Payroll Technician
Sandra Celio
831-678-3950 x 00108
email: scelio@soledad.k12.ca.us
Classified Payroll Technician
Melissa Silva
831-678-3950 x 00104
email: msilva@soledad.k12.ca.us
Accountant
Daisy Alcala
831-678-3950 x 00112
email: dalcala@soledad.k12.ca.us
Accountant
Vanessa Guajardo
831-678-3950 x 00107
email: vguajardo@soledad.k12.ca.us