Using Information

How organisations use information?

Marketing

In organisations marketing use information regarding many factors that can help improve their sales and customers when it comes to their products by keeping on top of the current market from trends, popularity on certain items or products like when new games come out that are hyped up millions getting bought in a few days can be a big impact so organisations use information in the market to keep ahead but can also be useful for competition because they'll know what there customers want like offer special offers other companies don't offer to try and persuade more people to go buy their product instead.

Purchasing

Organisations use information to determine how much money they are spending to buy supplies and parts that are required to create their product so if their product was new computers then they would purchase things like CPU's, Hard drives, computer cases, GPU's, power supplies etc. So they don't want to pay too much or go overboard on getting whats required for their product or whatever their business does so they use information to determine the purchases they make, how much money they spend on these supplies, items or parts they have bought, records of where and who have supplied these things which can be useful to determine if they are spending too much to make any profit from it or determine how much they will sell the product for depending on how much it cost to create etc.

Manufacturing

Organisations use information to determine and improve their manufacturing process by using data from many different factors, the main thing they use information for is to record what parts they use and when it is assembled either by machines or workers, the production step by step like when each part is assembled onto a car by machines with details of every step that happens, the products that are made from their manufacturing processes, the assembly is how each part is assembled like in some manufacturing you have and entire massive metal motor just to put on some basic parts like screw on bolts or something simple unless your using workers which usually is where theres conveyor belts where the parts move along and the workers assemble each one as they pass down the line.

Finance

Organisations use information to determine how healthy companies are in terms of profit and costs, this department uses data to determine how much money is being used or spent by different departments or areas of the organisation and determine how much profit is being made by the organisations and determine if changes need to be made if there spending more money than there making which is not the purpose of businesses as its to spend and invest money to make more later on. The way this department would use data is by creating spreadsheets, protections and carts containing the numerical/financial data onto as reports for the boss or people in charge to go over and make decisions based on the information given or predicted.

Administration

Organisations use information to determine important details from customers/workers in the administration departments which are responsible for managing all data the company might need like for example employee details so the administrators can find any information about a certain employee if they want like if they weren't coming in then they could check what days there suppose to be working and then report it to the higher ups or look for the contact information like phone numbers listed to then call them to find out why they haven't been to work today etc. The main way this department would store and manage the data/details would be by using databases as there could be dozens of employees or hundreds/thousands of customers that buy there products so that's a lot of data to remember so the best way to store and control it would be databases.

Personal (Human Resources)

Organisations use information to determine how many workers or employees work at the different departments or over the entire organisation or maybe just the location there at because some have multiple areas in different cities which will have their own departments for that location and manage any complaints made by workers inside the workplace such as sexual harassment etc. The way this department would process the data by keeping it stored like any other data usually in databases but can depend on the organisation itself or the HR department but the data stored is confidential and classified so if the data was leaked you could be breaking federal law so the data has to be managed discreetly and internally with high security.

Sales

Organisations use information to determine how many products or items have been sold by hundreds, dozens, thousands, hundreds of thousands of customers by recording all sales will give the organisation a good idea of how popular there products are because for example if one product had 10 purchases and another has 10,000 then you know theres something wrong with the first product such as customers might not like it for whatever reason, or another company has the same kind of product but is more advance so by having sales companies can determine they are not doing well and need to make their products better or improve them more to get the public's attention and get more sales. Products don't even have to be more advance but only needs to be more popular to get more sales so knowing their product isn't popular they can come up with ideas to make it more popular. The way this information or data can be gathered is from stores that sell the products as all sales are recorded, questionnaires, interviews etc to determine what regular civilians think about their product.

Qualitative

Information that usually describes something such as text data that is harder to analyse than quantitative data, it is usually made with written text about different subjects that will require you to read and understand, this data can be useful for research etc.

Quantitative

Information that is specifically about quantities of different things such as sizes, measurements, amounts etc. Information that can be determined and written down into simple values such as number values like someone's height, shoe size, length etc.

Primary

Data that is collected by observing the source directly through first hand experience from past events that's happened. This is useful because you know the data is reliable because you researched and gathered it yourself by doing things like questionnaires, interviews etc towards customers, random people etc.

Secondary

Data that is collected from sources that has already been made available by other people or parties in the past that isn't data you have experienced and is data someone else has experienced and made available for you to see and use.

Good information

Valid information: Valid information is necessary for you to be able to classify your information as good information, which means the information you have gathered or presented is unbiased so personal opinions are not in the way so it takes a equal view from both sides or different opinions. The information should be able to be verified so it is proven right using facts and statistics which are cross-checked.


Reliable information: That the user can find reliable and trustworthy in the way that they believe the information or data they have gotten from other sources are true or false information, you cannot really be certain that everything you research is true because there can be lots of people online posting false information on purpose so some good ways to tell whether the data is reliable can be cross checking it with other sources to determine if one of them is different which means one of them is giving false information, you can also tell if you already know some of the information depending on what you’re researching.


You could research the data yourself by using third party sources such as giving out questionnaires, surveys to see what people would answer for it depending on the data you are looking for.


Accessible information: Collected data must be accessible. This means that it can be used by others easily and quickly. An example of this is if you wanted to do calculations using the data you have collected. If the data was collected in a printed report you wouldn’t be able to use the data for calculations without having to type it up again on a computer. This can be time consuming and expensive if there is a lot of data to be typed up. A good way to store collected information would be to store it in a database.

If you are the company trying to sell the data then it is also very important to keep it in an accessible format as other companies are unlikely to buy the information if it is not already in an easily accessible format.