Checkout Information

For Houses and Apartments

Coming Soon: End of the Year Checkout!

THIS NEWSLETTER CONTAINS IMPORTANT INFORMATION CONCERNING THE PROCEDURE FOR VACATING YOUR CURRENT RESIDENCE. YOU ARE ENCOURAGED TO SAVE THESE PROCEDURES SO THAT YOU DO NOT INCUR CHARGES.


As we come to the end of another academic year, the closing date for your rental agreement is also fast approaching. Your rental agreement expires on Sunday, May 24, 2015, at Noon. You are able to move out before this date, but you will be held responsible for the state of your house or apartment regardless of when you leave the house/apartment. Please read the following information carefully and discuss it with your roommates. As stated in your rental agreement, failure to vacate and return keys by the specified date will result in a damage charge of $25 per person per day. The following are important items that need to be completed for a smooth transition out of your current housing option.


We will personally deliver a checkout packet for your entire house or apartment and you will check out as a group. You will have two options for checkout – one is an Express Checkout. If you choose express checkout, you’ll complete the list of cleaning instructions, place your key in the envelope, indicate all tasks are completed, sign the attached form, and return the envelope to the Student Life Office (540 ACC). If the office is closed, you may slide your express checkout paperwork under the door. PLEASE NOTE: If you choose to express checkout, you do waive the right to dispute cleaning and damage charges on your account.


The other option is to have your AC check you out. If you would like your AC to physically check you out as a group you will need to contact him or her by Saturday, May 16th at 6:00pm to set up a time. You will be charged for an improper checkout if you fail to sign up, so please take care of this as soon as possible!

How To Clean for Checkout

As with any College housing option, you are required to clean your house or apartment before vacating. Please leave the house/apartment as it was when you arrived! The following cleaning checklist is for your benefit:


  • Bathtubs, showers, sinks, toilets, and floors are to be scrubbed, cleaned, and disinfected
  • Cupboards, counters, and floors are to be scrubbed, cleaned, and disinfected
  • The stove and fridge need to be cleaned inside and out. Do not turn the refrigerator off.
  • All floor surfaces should be mopped and vacuumed
  • All college furniture needs to be properly assembled and in an appropriate place
  • All light bulbs and smoke detectors need to be in working order
  • All trash needs to be placed in designated pick up locations

Failure to leave your house or apartment clean may result in losing all or part of your housing deposit. Any maintenance or housekeeping work that needs to be done on your house or apartment should be reported to your RA or Area Coordinator prior to your checkout.

Time To Transfer Utilities!

Saturday, May 23rd, 12pm

Byrne Oaks Apartments, Campus Houses

It is your responsibility to notify utility companies when you are moving out. The college will not assume responsibility for utilities prior to Saturday, May 23. Please note: If you do not contact the utility company to indicate you are leaving, the company may continue to bill you until you do so.


Please be sure that the person paying the final utility bill does so before leaving for the summer. If you have outstanding utility bills, please be sure to give the utility company your home address so there are no complications with your billing. The contact numbers for the companies are as follows:


Natural Gas: 1-888-890-5554

Electricity: 1-800-255-4268

Water/Refuse: 589-4144 or 588-4145

Storage Space

Students are unable to store belongings in any college house or apartment. Any items left in a house or apartment at checkout will be disposed of, and those who left the items will be billed for disposal costs. Information about local storage is available on campus posting boards and in the yellow pages of the local phone directory.


International students and students from a great distance with specific storage needs may contact Cindy Behnke in the Intercultual Programs Office at Cindy.Behnke@loras.edu

Share Your Forwarding Address

Please be sure to notify the post office of your new address to ensure that your mail will be forwarded. In most circumstances, only first class mail is forwarded (cards, letters, bills, etc). Bulk or third class mail is not (magazines, newspapers). To guarantee prompt delivery of your mail, notify necessary parties of your new address.