G-Drive Prep Your Clean Up
📚 Academic Technology Services • BYTE SIZE READ
What can I do to start preparing for the move to OneDrive?
- Find out What's in your G Drive? Are you under the 4 GB limit? Make sure to review New York Tech's New Storage Limits.
- Identify any shared files or folders that are not related to work at New York Tech and ask the owner to share the file or folder from a personal Google Drive account. Alternatively, simply download the content to a personal Google Drive account.
- Do you have content "Shared With You"? If you want to preserve it, please promptly download it.
- If you created shared content, please notify the people you shared it with that you are going to move or delete the files because they will no longer have access to it!
âś… STEP 1. De-Clutter Your Drive.
TIP: Hold the Control Key (CTRL) A for PC or Command A for Mac to quickly select all the files you want to delete.
NOTE: You cannot delete a Google folder filed with content. It must be empty!
âś… STEP 2. Select a Specific Download Folder in Chrome.
It is important to select a specific download folder in Chrome and this can easily be done. In order to download materials from Google Drive and other locations to a file location of your choosing, follow these steps:
- Open your Chrome Browser.
- Click on the three dots at the top right of your screen.
- Select “Settings”.
- Select “Downloads” on the left menu.
- Toggle “Ask where to save each file before downloading” to ON.
Above instructions work seamlessly for both Macs đź–Ą and PCs đź’».
âś… STEP 3. How to Clean Up and Download New York Tech Files "Shared with me?
Navigate to the Google Drive Homepage. Locate the "Shared with me" link on the left-side of the page navigation. Scroll down⬇︎ to view all of the files and folders shared with you.
How to Remove Unwanted Folders and Files:
- First select the files you wish to remove from your "Shared with me" folder.
- TIP: Hold the Control Key (CTRL) A for PC or Command A for Mac to select the files you want to delete.
- Select "Remove" (indicated by a trash can icon on the top-right) to remove the file from your “Shared with me” folder. Note: This will not delete the file for the original owner.
- When all the files are removed, the folder can be deleted.
How To Download Wanted Files:
- Select the files you wish to copy.
- TIP: Hold the Control Key (CTRL) A for PC or Command A for Mac to select the files you want to keep.
- Look at the top-right and click on the three grey dots to select "Download."
- Save the downloaded files to your selected location (see step 2) to later retrieve.đź‘Ť
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